Diplomas and Certificates
Due to current circumstances our office is working remotely. As a result, diploma and certificate pick-up is not available at this time.
After graduation each semester, diplomas will be mailed out or made available for pick-up (depending on the student's request). Students will receive an email once their diploma has been mailed/is available to pick-up. Diplomas will be completed around the the following timeframe each semester:
- Spring Graduates: Early July
- Summer Graduates: Mid-September
- Fall Graduates: Mid-February
Diplomas with missing grades are not released. Call (913) 588-7055 to confirm that your diploma is available for pick-up.
If you requested to have your diploma held for pick-up but are no longer able to do so, please email firstname.lastname@example.org from your KUMC e-mail address and indicate what address you would like your diploma sent to. If you can no longer access your KUMC email you will need to mail a written request to the KUMC Registrar's Office containing the mailing address for your diploma and your official signature. Requests that come in via telephone or from non-KUMC email addresses cannot be completed.
Please note that there is a $25 fee to mail a diploma internationally. To have your diploma sent internationally, you will need to complete and submit an International Mailing of an Original Diploma Order Form (PDF).
A photo ID is required to pick up your diploma.
Replacement or duplicate diplomas are available for order. These are for display purposes and are like the one you received after graduation.
If you need a copy of your diploma for verification purposes (i.e for a license, employment, etc.), please request a certified copy of your diploma instead of a replacement diploma.
The cost for a replacement diploma is $20 for delivery by domestic regular mail, $25 for delivery by domestic certified mail, and $35 for delivery by non-domestic certified mail. Please allow at least 8 weeks for delivery once the order is placed.
Certified Copy of Diploma
You may request a certified copy of your diploma if you are a current sutdent by clicking here. These are 8.5" x 11" paper copies of your diploma that display the school seal, Registrar's signature, and a certifying statement on them. These are typically used for proving your degree in order to obtain licensures, certifications, employment, or other verifications.
There is no charge for a certified copy of your diploma. You will also need to include the physical mailing address where you would like the certified copy sent. Because it has our embossed school seal we cannot email or fax a certified copy, as the school seal would not be visible.
Name Change on Diploma
Students may request a minor variation from the primary name of record to be printed on the diploma. This may include a change from the full name to a shortened version of the name (ex. Stephen or Steve) or the inclusion of a middle name or initial. Any other exceptions must be approved by the KUMC Registrar. In the case of students who are in multiple careers that cross campuses, the decision will be made via consultation between the University Registrar and KU Medical Center Enrollment Services. Names listed on the diploma must be easily identifiable with the official name.
Credentials on Certificate
Resident and fellow certificates may include the awardee's previous degree earned with the name (John Doe, Ph.D.; Sally Jones, M.D.). The previous degree must match the official degree earned and shall not be converted to equivalent degrees. For foreign medical institutions, the official degree conferred is verified by searching the Foundation for Advancement of International Medical Education and Research database. This database is endorsed by the Educational Commission for Foreign Medical Graduates.
Medical Doctorate (MD) students can request a copy of their MSPE Letter ("Dean's Letter") by completing the MSPE Letter Request Form and submitting it to the KUMC Registrar's Office. MSPE Letters can be mailed, faxed, or emailed, per the student's request. Spring graduates' letters are available to be sent out by early- to mid-March each year. Please note: If you need your KUMC MSPE to complete the ERAS residency application, please submit your request to the Registrar's Office through the ERAS system.
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