Registration is closed for the 2025-2026 promotion cycle.

Registering for promotion is the first step of the process and it is required in order to proceed with the application process. Each year, SoM faculty are sent an email when registration opens which includes a link to RedCap for completion of registration no later than May 1. Late registrations will not be accepted.

Curriculum Vitae (CV)

The CV is the primary document required for the promotion application and review process. The CV must be in the School of Medicine standardized format generated from FACT. It should thoroughly document all activities in each domain-teaching, service, and research/scholarship, from post-graduate education through current day. Opening statements for each domain must be included.

A CV review is required for all promotion applicants. This review will be a thorough discussion and evaluation of the applicant's updated CV generated from FACT. Feedback will be provided after the review. In addition, ask a colleague or mentor for a FACT CV review and to provide feedback.

Kansas City and Salina applicants will meet with Dianne Durham, PhD, Senior Associate Dean for Faculty Affairs and Development. To schedule a review, contact Julianna Kinney, Administrative Assistant to Dr. Durham.

Wichita applicants will meet with Julie Galliart, EdD, Associate Dean for Faculty Affairs and Development-Wichita. To schedule a review, contact Kaycee Miller, Program Manager-Wichita.

All CV reviews must be completed no later than July 31, 2025. CVs will not be reviewed after this deadline.

Application Materials

Application materials are required for the application process. All faculty careers are vastly different which makes it difficult to give a standardized number of publications, teaching evaluations or grants needed for an application. The SoM APT Committee reviews all applications individually. Please review the Domain Expectations by Domain and/or by Career Level. 

Some SoM APT Committee members will be outside of your discipline. Keep this in mind when preparing the materials and be sure to offer descriptive explanations. Additional information may include:

• For clinicians: Since a busy clinical schedule varies by department/specialty, include RVU information and a brief description of clinical duties.
• For basic scientists: Add additional information for quantitative data. Examples include details on mentoring, grant application process, and developing a module or course. Explain time commitments and impact of the activities.

All application materials will be stored in SharePoint. The Application Guide (PDF) contains complete details of the materials required for review as well as how to access the SharePoint site.

Letters of Reference (LOR's)

Letters of reference are required for all promotion applications. 

Review the Reference Letter Requirements (PDF). Consult with your Department Chair and Department APT Committee Chair for advice on who to select for referees. Current members of the School of Medicine APT Committee are ineligible to serve as a referee. Be sure to review the APT Committee Roster.

Department Letters

Letters from the Department Chair, Department APT Committee, and Division Director (if applicable) are required. Department personnel are aware these need to be provided. Applicants do not request these letters. All letters are due no later than August 15 and emailed to Angie Basgall (Kansas City and Salina applicants) or Kaycee Miller (Wichita applicants). A status of letters notification will be sent to applicants in November.

Application Submission

SharePoint is the electronic platform for all promotion applications.  Only the applicant, the applicant's assistant (if requested), and School of Medicine Faculty Affairs and Development in Kansas City and Wichita have access to the Faculty Promotion and Tenure SharePoint site and folders. Once the School of Medicine APT Committees begin the review process, committee members will be given access. Applicants will receive an email shortly after the May 1 registration deadline that includes a SharePoint link to access the site. Review the Application Guide (PDF) for complete details.

School of Medicine APT Committee

APT Committee Roster

The School of Medicine APT Committee reviews and evaluates promotion applications using all materials provided by the applicant. Be sure application materials are detailed, accurate and documented thoroughly.

Resources

• 2025-2026 Timeline: Lists the sequential order of the Promotion and Tenure (P&T) process.
• Application Guide (PDF): Lists folder categories and contains detailed information about the required materials and the reference letter requirements.
• Academic Rank Matrix (PDF): Shows the career levels required for each domain relative to the specific rank and track.
• Domain Expectations by Career Level (PDF): Lists the expectations by career level: Early, Mid, Established.
• Domain Expectations by Domain (PDF): Lists the expectations by domain: Teaching, Service, Research/Scholarship.
• Reference Letter Requirements (PDF): Outlines who is qualified to serve as a referee, indicates the required minimum number of referees to submit and the minimum number of letters required to receive by track and rank.
• SharePoint Site Guidelines: Finding your Folder, Uploading Documents, Adding Reference Contact Info (PDF): Will assist with finding your SharePoint folder and instruct how to upload files and enter reference contact information.

August 15 at 6:00 p.m. is the deadline for all application materials to be uploaded to SharePoint.

• Late or incomplete applications will not be considered for review.
• Any revision to a CV will not be accepted after the deadline.
• Late materials or revisions to documents after the deadline will not be accepted.
• Updates to existing submissions noted on the CV are accepted. This only includes approvals and notice of awards to a grant or paper submission that are received during the promotion review process. Any submitted grant and/or paper MUST appear on the final CV uploaded prior to the deadline. Contact Angie Basgall for instructions on how to submit an update.