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REDCap Introduction

1. Access to REDCap: 

Requirements for access:

REDCap is now connected to the CAS System (Central Authentication System) to allow users to bypass multiple logins.

  • All KUMC faculty, staff and students can access REDCap using their KUMC username and password.
  • Any questions related to KUMC usernames/passwords should be directed to the KU Medical Center Information Technology Help Desk at 913-945-9999.
  • Shared KUMC user accounts (e.g. cannot be used to log into REDCap. This is in direct violation of HIPAA. KUMC Information Technology enforces this by not giving passwords to shared accounts.

REDCap will be connecting to INCommon to allow affiliate/multisite users to log into our KUMC REDCap with their own University accounts. The external University is required to be a part of the INCommon to use this functionality.

  • Researchers at KUMC can provide external collaborators with access to their projects in KUMC REDCap using KUMC affiliate accounts.
  • Researchers at KUMC have to put in an Affiliate Account creation request before the collaborators can be granted access to the REDCap project. Note: only departmental account requestors may submit this request to Information Technology.
  • Once the collaborators have an affiliate account they can be granted access to REDCap projects.
  • Do NOT enter any "real" data until the project has been moved into production.
  • Do NOT share your login credentials with other individuals.
  • To only grant project user rights to approved study team members or individuals who are required to have access related to their job duties.
  • To be responsible for revoking project access to any users who are no longer part of the study team, or have left the institution.
  • If the project involves human subjects research: To ensure the project has been submitted to the Institutional Review Board (IRB) for review or exemption and has been APPROVED before the project will be moved to production and data collection will commence.
  • To accurately represent the purpose of the project (research, quality improvement, operational support), and if this project involves human subjects research, fill in additional details such as PI and IRB#.
  • Do NOT use this project for commercial purposes. (For questions around commercial, please contact KUMC REDCap Support.)
  • To immediately report unauthorized access or disclosure of proprietary or personally identifiable information or security issues to Information Security by calling 913-588-3333.
  • If you are in violation of the above policies, your REDCap access may be revoked and the project archived.

These modules are found under the "Applications" side menu, within the "External Modules" link.

Note: Only Project Administrators (user with design rights) and REDCap Administrators can see and enable these modules.

  1. Color Matrix
    • Allows users to change the background color of a matrix of fields on a survey.
    • Specify the matrix choice name and then background HTML color: voila!
  2. Date Calculated Fields
    • Allows for piping from date fields to other date fields, regardless of format.
    • Can pip data across events within a REDCap project.
  3. Field Help
    • Adds toggle-able field help to data entry forms and surveys.
  4. Field Notes Display
    • This Module will show the "Field Note" box information on the field in the following ways:
      • Hover - The module will show the "Field Note" information on the field by moving the cursor over the text box, link, multiple choice.
      • Tooltip - The module will show the "Field Note" information on the filed by moving the cursor over the "?".
      • Popover - The module will show the "Field Note" information on the field by clicking the "?".
  5. Hidden by Role
    • Hide by role will only show the field for the role indicated in the action tag but will be hidden for any other roles and users not in a role
    Note: That roles must be created in the User Rights to use this module.
  6. Hide Randomization Values
    • The module will hide the randomization values from the dialog box and on the Data entry form.
    Note: The project must have Randomization enabled.
  7. Instant Field Concatenation
    • This module concatenates fields and places the result in another field instantly. It happens upon the user leaving the field.
    Note: That this module will only concatenate for text or note boxes.
  8. Show by Role
    • This module allows fields to be hidden from other User Roles than specified in the field.
    Note: That roles must be created in the User Rights to use this module.
  9. Survey Dashboard
    • This module will show a dashboard of survey results.
    Note: The project must have Surveys enabled and an instrument that is a survey.
  10. Two Column Check
    • This module will allow a multiple-choice field that has more than 12 choices to create a second column.
    Note: The project must have Surveys enabled and an instrument that is a survey.

REDCap at KUMC is not CFR Part 11 Compliant and FDA Regulated studies cannot be housed in the system. Please contact KUMC REDCap Support if you have any projects that need this.

REDCap at KUMC should not be used to store data that is required for patient care and needs to be available in "Emergency mode". Please contact if you have any projects that might contain such data.

REDCap logo

Medical Informatics Support

REDCap Training Videos are a great starting point.

Introduction to REDCap and HERON: Beginner Training Clinics
This is an introduction for new users or users needing a refresher.

For questions or help with projects: REDCap & HERON Office Hours
15-20 minute appointment to assist with specific questions (this is not a beginner course).

For support by email: Contact MI Support at

For project development MI: Contact MI Support at Funding is required.

Internal Medicine

University of Kansas Medical Center
Internal Medicine
Medical Informatics Division
Mailstop 3065
Student Center, 3001C
3901 Rainbow Boulevard
Kansas City KS 66160