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General Guidelines for Documentation

We are committed to providing reasonable academic accommodations to students who enroll in our programs. Students are responsible for self-disclosing a disability and requesting accommodations.

What is considered a disability?

The definition of a disability as defined by the Americans with Disabilities Act (ADA) of 1990, the Americans with Disabilities Act Amendment Act (ADAAA) of 2008 and the Rehabilitation Act of 1973, Section 504, is defined as a physical or mental condition that substantially limits one or more major life activities. Information that establishes a history of a disability throughout the student's academic path is helpful in establishing the presence of a disability.

Documentation Requirements

Students seeking academic accommodation must submit appropriate documentation of a disability to the Office of Academic Accommodations. Documentation must be submitted on an official letterhead and should include:

  • Credentials of the evaluator(s)
  • Diagnostic statement identifying the disability, as appropriate to the disability
  • Description of the diagnostic methodology used
  • Description of the current functional limitations
  • Description of the expected progression or stability of the disability
  • Description of current and past accommodations, services and/or medications
  • Recommendations for accommodations and/or services

Diagnostic procedures for a given disability should be based on current standards in the field where appropriate. Summary and data from specific test results should be provided. Documentation should include:

  • Description of criteria for specific diagnosis
  • Evaluation methods
  • Procedures
  • Tests
  • Dates of administration
  • Observations
  • Specific results
  • Clinical narrative

A qualified professional should be fully licensed and credentialed and have no personal relationship with the individual under evaluation.

Please include recommendations for academic accommodations. Final determinations on academic accommodations will be made by the ADA panel. Reasonable accommodations will be determined based on documentation and through discussions with the student regarding functional limitations and the services and programs to be accessed.

Academic Accommodation Services

University of Kansas Medical Center
Academic Accommodation Services
Mailstop 1049
3901 Rainbow Boulevard
Kansas City, KS 66160
Phone: 913-945-7035