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REDCap Introduction

1. Access to REDCap: 

Requirements for access:

REDCap is now connected to the CAS System (Central Authentication System) to allow users to bypass multiple logins.

  • All KUMC faculty, staff and students can access REDCap using their KUMC username and password.
  • Any quesions related to KUMC usernames/passwords should be directed to KUMC Information Technology Help Desk at 913-945-9999.
  • Shared KUMC user accounts (e.g. cannot be used to log into REDCap. This is in direct violation of HIPAA. KUMC Information Technology enforces this by not giving passwords to shared accounts.

REDCap will be connecting to INCommon to allow affiliate/multisite users to log into our KUMC REDCap with their own University accounts. The external Unversity is required to be apart of the INCommon to use this functionality.

  • Researchers at KUMC can provide external collaborators with access to their projects in KUMC REDCap using KUMC affiliate accounts.
  • Researchers at KUMC have to put in an Affiliate Account creation request before the collaborators can be granted access to the REDCap project. Note: only departmental account requestors may submit this request to Information Technology.
  • Once the collaborators have an affiliate account they can be granted access to REDCap projects.
  • REDCap Training Videos are a great starting point.
  • KUMC Enterprise Analytics and Medical Informatics also holds biweekly clinics to provide training and answer questions. These clinics are held on first and third Tuesdays each month from 12-1:30PM at 3001D Student Center. Users who want to join the clinic are encouraged to sign up.
  • Users can also contact REDCap Help Desk at for training or questions regarding REDCap features.
  • REDCap users can also request consults or group training sessions.
  • Do NOT enter any "real" data until the project has been moved into production.
  • Do NOT share your login credentials with other individuals.
  • To only grant project user rights to approved study team members or individuals who are required to have access related to their job duties.
  • To be responsible for revoking project access to any users who are no longer part of study team, or have left the institution.
  • If the project involves human subjects research: To ensure the project has been submitted to the Institutional Review Board (IRB) for review or exemption and has been APPROVED before the project will be moved to production and data collection will commence.
  • To accurately represent the purpose of the project (research, quality improvement, operational support), and if this project involves human subjects research, fill in additional details such as PI and IRB#.
  • Do NOT use this project for commercial purposes. (For questions around commercial, please contact KUMC REDCap Support.)
  • To immediately report unauthorized access or disclosure of proprietary or personally identifiable information or security issues to Information Security by calling 913-588-3333.
  • If you are in violation of the above policies, your REDCap access may be revoked and the project archived.

These modules are found under the "Applications" side menu, within the "External Modules" link.

Note: Only Project Administrators (user with design rights) and REDCap Administrators can see and enable these modules.

  1. Color Matrix
    1. Allows users to change the background color of a matrix of fields on a survey.
    2. Specify the matrix choice name and then background HTML color: voila!
  2. Date Calculated Fields
    1. Allows for piping from date fields to other date fields, regardless of format.
    2. Can pip data across events within a REDCap project.
  3. Field Help
    1. Adds toggle-able field help to data entry forms and surveys.
  4. Field Notes Display
    1. This Module will show the "Field Note" box infromation on the field in teh following ways:
      • Hover - The module will show the "Field Note" information on the field by moving the cursor over the text box, link, multiple choice.
      • Tooltip - The module will show the "Field Note" information on the filed by moving the cursor over the "?".
      • Popover - The module will show the "Field Note" information on the field by clicking the "?".
  5. Hidden by Role
    1. Hide by role will only show the field for the role indicated in the action tag but will be hidden for any other roles and users not in a role
    Note: That roles must be created in the User Rights to use this module.
  6. Hide Randomization Values
    1. The module will hide the randomization values from the dialog box and on the Data entry form.
    Note: The project must have Randomization enabled.
  7. Instant Field Concatenation
    1. This module concatenates fields and places the result in another field instantly. It happens upon the user leaving the field.
    Note: That this module will only concatenate for text or note boxes.
  8. Show by Role
    1. This module allows fields to be hidden from other User Roles than specified in the field.
    Note: That roles must be created in the User Rights to use this module.
  9. Survey Dashboard
    1. This module will show a dashboard of survey results.
    Note: The project must have Surveys enabled and an instrument that is a survey.
  10. Two Column Check
    1. This module will allow a multiple-choice field that have more than 12 choices to create a second column.
    Note: The project must have Surveys enabled and an instrument that is a survey.

Need more help?

  • View training videos: REDCap Training Resources.
  • Read the FAQs Page.
  • Attend the Lunch and Learn training clinic in 3001D Student Center (12-1:30PM) on the first and third Tuesday of each month. Register in advance if possible, but drop-ins are welcome.
  • Ask the REDCap Administrator for a consultation via the REDCap Request form.

REDCap at KUMC is not CFR Part 11 Compliant and FDA Regulated studies cannot be housed in the system. Please contact KUMC REDCap Support if you have any projects that need this.

REDCap at KUMC should not be used to store data that is required for patient care and needs to be available in "Emergency mode". Please contact if you have any projects that might contain such data.


Last modified: Mar 09, 2021
Current News

REDCap New Features:

REDCap will be integrated to the CAS System (Central Authentication System) on January 18, 2020

REDCap will implement INCommon by February 1, 2020