The Sponsored Programs Administration (SPA) serves as the central office for funded research and other sponsored projects here at The University of Kansas Medical Center. SPA assists faculty and departmental research staff to secure external funding and ensure proper management of awarded funding.
This includes an array of services to assist faculty and staff including:
Proposal review, authorization, and submission
Negotiation and acceptance of grants, sub awards and funding contracts
Set-up and closeout of awarded funds
Support investigators in their responsibility to ensure compliance with applicable federal, state, and local laws as well as sponsor regulations.
The Sponsored Programs Administration currently consists of three broad teams:
The pre-award team support investigators with new grant proposal submissions, just-in-time requests and annual progress reports.
The SPA contracts team helps investigators negotiate incoming and outgoing subawards and funding contracts with external sponsors.
The post-award team supports investigators with awarded funding accounts.
The Grants Process
For new principal investigators, or even for long-time KUMC faculty members, the process of seeking and obtaining an externally funded research or training grant can be challenging. Here is a summary of the process you should follow, along with contact information for the people who can provide immediate assistance as you proceed.
Internal Opportunities and External Resources for funding can be found on the SPA Finding Funding webpage. Funding opportunities are also posted on Yammer to supplement what PIs may find and discover on their own from other sources.
The SPA Pre-Award team strives to facilitate the proposal process for external funding to the KUMC and Wichita SOM research community - providing assistance to administrators, faculty and staff in preparing, reviewing, approving and submitting competitive proposals for all funding agencies.
All proposals and any pre-proposal/letters of intent containing any type of budgetary information must be reviewed and approved by the authorized signatory (Director or Pre-Award Assistant Director, Sponsored Programs Administration) before submission to a funding agency.
SPA Pre-Award will assist with all hard copy and electronic submissions.
Award documents are signed, if required, to acknowledge and accept award terms and conditions. Acceptance of all sponsored project terms and conditions will be provided by the authorized signatory (Director, Sponsored Programs Administration).
SPA will correspond with funding agencies, as needed. If you are contacted directly by the sponsor for information, please be sure to inform and request support from SPA.
Effort reporting for individuals who are paid on sponsored projects, or who have effort devoted to a sponsored project via any committed cost-shared activity. Policy Link:KUMC Time and Effort Reporting.
Prior approvals, no-cost extensions, and annual progress reports, as required by the sponsor.