Complete Your Onboarding Tasks

Please make sure you have completed your Onboarding Tasks in Workday, the University of Kansas Medical Center’s HR and Finance Program.  You will receive two email messages to access Workday.  The first message will include your username; the second email will include a randomly generated password and a direct link to Workday. Use the link and credentials in these messages to log in to Workday and complete your onboarding tasks.  If you have questions about completing your Onboarding Tasks, please reach out to your recruiter.

Review Benefits Information

Please see the 2025 Enrollment Booklet, and the 2025 Health Benefits Enrollment Presentation for information about State Employee Health Plan benefits.

• Your benefits coverage will be effective as of your hire date.  If you do not make your benefits selections within 30 days of your hire date, your coverage will be waived for the remainder of the plan year

HR Location and Contact Information

The University of Kansas Medical Center Employee Service Center is located at:
1044 Delp
3901 Rainbow Blvd
Kansas City, KS 66160

To consult with a Human Resources representative, call 913-588-5080. To consult with a Benefits specialist, call 913-588-5147.

Parking

New employees located at the main campus can park in the P5 garage for their first week, located at 3724 Cambridge St., Kansas City, KS 66160.  You will need to visit the Parking Services Office on the 2nd floor of P5 to receive a parking pass good for 5 uses.

• If your department gives specific parking instructions, follow those departmental guidelines.
• If you have any questions, or need special parking accommodations, please contact Parking Services at 913-588-5175 or parkingservicesfeedbackDL@kumc.edu.

Employee ID Badge

The badge office is located at Delp G079.  You will need to bring a photo ID to obtain your badge! 

New Employee Orientation

Your supervisor or department will schedule you for New Employee Orientation during the first few weeks of employment. This presentation will teach you about your benefits, from our Benefits Team, and about important resources you will need as a new employee from around the University. 

You will receive an email sometime during the week prior to Orientation with instructions on how to access the meeting.  This meeting will be online via Zoom and can be attended from anywhere and any device.  Your department may require you to attend onsite, so please check with them ahead of time.  If you need a device to access the meeting, please work with your department.

NOTE: Student, Standardized Patients, Temporary, and Part-Time employees working less than 48% FTE may, but are not required, to attend the new employee orientation.

Please contact your department for any other instructions for your first day!

Benefits Enrollment

Your Benefits enrollment portal will be opened within a week of your date of hire.

• If you do not make your benefits selections within 30 days of your hire date, your coverage will be waived for the remainder of the plan year
• Before enrollment, you will receive an email from the State Employee Health Plan once your enrollment portal is active
• If you do not receive an email notifying you of your enrollment portal, please email benefits-university@kumc.edu
• Membership Administration Portal is found here: https://sso.cobraguard.net/seer_login.php
• Additional information can be found in the 2025 Enrollment Booklet, and the 2025 Health Benefits Enrollment Presentation

Mandatory Compliance Training

You will receive an email with a link to mandatory new employee training online. This training must be completed within 30 days from your start date!

Parking Permit

After your first week, you will need a parking permit to park in a University managed lot. You can register your vehicle by visiting the Parking Services Employee Vehicle Registration page. You will be asked to enter your vehicle information, including your license plate information, to complete the registration. Once registration is completed, you will need to rank your parking location preferences. After selecting your preferences, Parking Services will assign you a parking zone based on your preference and availability.

Shuttle services are available for transportation around Main Campus, nearby parking zones, and between the Main Campus and the Westwood Campus. You can find maps for the different parking zones and shuttle stops by visiting the Parking Services Website under Campus Maps.

If you have questions about your parking permit or shuttle services, please contact Parking Services at 913-588-5175 or parkingservicesfeedbackDL@kumc.edu.

New Employee Experience

New Employees who have received their University credentials can find more resources and useful information by visiting our Onboarding page!