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Vacation Leave

See how exempt and non-exempt employees and staff at the University of Kansas Medical Center (KUMC) accrue vacation leave hours each pay period during the fiscal year.

Full-time employees accrue up to 22 days (176 hours) a fiscal year; part-time employees' accrual is pro-rated according to time worked.

Appointment FTE

Hours Earned
Per Pay Period

FTE: 75-100%

8.0

FTE: 50-74.9%

6.0

FTE: 25-49.9%

4.0

FTE: Less than 25%

2.0

Non-exempt employees accrue one hour for each 10 hours worked, up to 22 days (176 hours) a fiscal year.

Hours in Pay Status
Per Pay Period

Hours Earned
Per Pay Period

0-9

0.0

10-19

1.0

20-29

2.0

30-39

3.0

40-49

4.0

50-59

5.0

60-69

6.0

70-79

7.0

80-**

8.0

*Non-exempt means eligible for overtime

Student and Temporary Employees

Students and temporary employees are not eligible for vacation.

How Accrual Works

Eligible staff and faculty will accrue vacation leave hours each pay period during the fiscal year until the 176-hour maximum fiscal year accrual amount is reached, subject to the 304-hour maximum balance limit.

  • Accruals will be calculated per individual employee, per pay period.
  • Accrual of leave will occur during every pay period of a month unless the 176-hour maximum has already been reached (or unless the individual is at the 304-hour maximum balance limit).
  • If the maximum 176-hour accrual has not been reached, leave may be accrued in the last pay periods of the fiscal year unless the individual is at the 304-hour maximum balance limit.
  • The pay period when the accrual of 176 hours has been reached will vary by individual, e.g. depending on the person's hire date, any leave without pay, and the overall balance limit, etc.
  • Once the maximum 176 hours has been accrued each fiscal year, the individual will not accrue any additional vacation hours until the start of the next fiscal year.

Using Your Vacation

You must get your supervisor's advance approval before using your vacation time. You cannot use vacation in advance of accrual, and you cannot borrow vacation from another employee.

Payout

When you leave employment with us, you will be paid any accrued vacation up to 22 days (176 hours). For retirees, the payout is up to 30 days (240 hours). Learn more about retiree vacation and sick leave.

Human Resources

Human Resources-KC
3901 Rainbow Blvd
1044 Delp
Kansas City, KS 66160
913-588-5080

KU Medical Center-Wichita
Human Resources
1010 N. Kansas
Wichita, KS 67214
316-293-3525