Vacation Leave
See how exempt and non-exempt employees and staff at the University of Kansas Medical Center (KUMC) accrue vacation leave hours each pay period during the fiscal year.
**Please Note: Faculty members on a 9-month appointment do not accrue vacation time. Faculty members on a 9-month appointment do accrue sick leave. See the Sick Leave page for more information.
Full-time employees accrue up to 22 days (176 hours) a fiscal year; part-time employees' accrual is pro-rated according to time worked.
|
Appointment FTE |
Hours Earned |
|---|---|
|
FTE: 75-100% |
8.0 |
|
FTE: 50-74.9% |
6.0 |
|
FTE: 25-49.9% |
4.0 |
|
FTE: Less than 25% |
2.0 |
Non-exempt employees accrue one hour for each 10 hours worked, up to 22 days (176 hours) a fiscal year.
|
Hours in Pay Status |
Hours Earned |
|---|---|
|
0-9 |
0.0 |
|
10-19 |
1.0 |
|
20-29 |
2.0 |
|
30-39 |
3.0 |
|
40-49 |
4.0 |
|
50-59 |
5.0 |
|
60-69 |
6.0 |
|
70-79 |
7.0 |
|
80-** |
8.0 |
*Non-exempt means eligible for overtime
Student and Temporary Employees
Students and temporary employees are not eligible for vacation.
How Accrual Works
Eligible staff and faculty will accrue vacation leave hours each pay period during the fiscal year until the 176-hour maximum fiscal year accrual amount is reached, subject to the 304-hour maximum balance limit.
- Accruals will be calculated per individual employee, per pay period.
- Accrual of leave will occur during every pay period of a month unless the 176-hour maximum has already been reached (or unless the individual is at the 304-hour maximum balance limit).
- If the maximum 176-hour accrual has not been reached, leave may be accrued in the last pay periods of the fiscal year unless the individual is at the 304-hour maximum balance limit.
- The pay period when the accrual of 176 hours has been reached will vary by individual, e.g. depending on the person's hire date, any leave without pay, and the overall balance limit, etc.
- Once the maximum 176 hours has been accrued each fiscal year, the individual will not accrue any additional vacation hours until the start of the next fiscal year.
Using Your Vacation
You must get your supervisor's advance approval before using your vacation time. You cannot use vacation in advance of accrual, and you cannot borrow vacation from another employee.
Payout
When you leave employment with us, you will be paid any accrued vacation up to 22 days (176 hours). For retirees, the payout is up to 30 days (240 hours). Learn more about retiree vacation and sick leave.