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KEE Requirements and Application

Applying for the KEE program consists of completing an online application that incorporates Privacy and Confidentiality (HIPAA) Training, KU Medical Center Safety Training and additional compliance paperwork.

Application Requirements

The safety and privacy of patients and their families, university faculty and staff and KEE participants is a top University of Kansas Medical Center and The University of Kansas Health System priority. The documentation that you are required to provide helps us ensure that every KEE program participant understands our expectations. This is crucial to our efforts to protect every person involved in this unique educational experience.

How to Apply

  1. Access the online portion of the application.
    • Complete the online survey.
    • Review the KEE Program Privacy and Confidentiality Training and complete the quiz. You must successfully complete the quiz before you can submit your application.
  2. The KEE Application will include a privacy and confidentiality agreement, a participation and release attestation (there are separate versions for minors and adults), an infection control attestation, a section to record and upload health insurance information and an immunization and TB screening that your primary health care provider will need to verify.
    • Those requesting research experiences do not need to provide immunization and TB screening information unless you will have contact with patient populations, work in a lab with animals or work with human or animal blood/tissue/fluids.
    • Those requesting clinical observational (shadowing) experiences do not need to complete the immunization and TB screening form but must be able to provide proof of immunization, TB and COVID-19 vaccination if asked.
  3. For Research Learners only: You will need to request and pass a background check from our vendor, Validity Screening Solutions. The cost is approximately $38. Background checks from Validity are required for all KEE program participants age 18 years or older except if you have had a criminal background check within the last 12 months and you can provide documentation to prove it.
    • We will email those applying for research experiences instructions on how to request a background check.
    • Validity usually takes 24-48 hours to complete a background check.
  4. Once we determine that your application is complete/approved, we will notify you via email. For research experiences, we will also attach a completed KEE Program ID Badge Form to the email. 
    • Research learners should report to the university Badge Office located in the Delp Pavilion, Room G079, to receive credentials. The badge office is open 7:30 a.m.-4 p.m., Monday through Friday (closed noon-1 p.m. for lunch). 
    • Once receiving confirmation of date approval from the clinical shadowing experiences coordinator, clinical learners should report to the health system Badge Office located in the basement of the main hospital, B314. Hours are Mondays 9:00 am to 5:30 pm, Tuesdays through Thursdays 7:00 am to 5:30 pm, and Fridays 7:00 am to 3:30 pm (closed from 12:00 pm to 12:45 pm Fridays). Applicants may arrange to pick up their sticker badge from the office early if they are shadowing outside of badge office hours.

Other Important Information

  • During busy times of the year (April-July and October-December), it may take up to 30 days for us to process your application. Plan ahead and request a reasonable start and end date. Due to the high number of applications, those applicants who identify a sponsor will be processed first. While we do our best to assist you, finding a sponsor is not guaranteed.
  • Please complete your application in a timely fashion. The onus is on you to complete the application! If you do not receive an email notifying you that you have completed all the requirements, you cannot proceed with your experience.

Questions and Resources

We encourage you to visit our Frequently Asked Questions page or other pages for additional information. Can't find what you're looking for? Email us at keeprogram@kumc.edu.

Resources for Sponsors
KU Medical Center faculty and staff who are sponsoring KEE visitors should view our section on the myKUMC intranet (login required).

Community Engagement

University of Kansas Medical Center
Institute for Community Engagement

Mailstop 3013
3901 Rainbow Boulevard

Kansas City, KS 66160
913-588-5258
outreach@kumc.edu