New Students
New students to KU Medical Center who qualify must certify their enrollment with the Veteran's Affairs office every semester they wish to use their VA benefits.
Welcome Military Students
There are several steps you'll need to take before you can use your VA educational benefits at KU Medical Center. Use the information below as a step-by-step guide, but don't hesitate to contact us if questions arise!
- Apply for your benefits or submit your Request for Change of Program/Place of Training
- If you have never used your benefits at any educational institution, you will first need to apply for your benefits through the VA. Click on the "Find Your Education Benefits Form" button and continue through the application process.
- If you are receiving a Transfer of Eligibility from a spouse or parent, learn more about the transfer process.
- If you have already used your benefits at a different educational institution, you will not need to apply for your benefits again. However, you will need to Request a Change of Program/Place of Training from the VA. Click on the "Find Your Education Benefits Form" button and continue through the application process.
- You will need to submit the Request for Change of Program/Place of Training even if your previous institution was the University of Kansas in Lawrence. KU and KU Medical Center have different facility codes with the VA.
- Submit your Request for Certification of Military Benefits
- After you either apply for your benefits or submit your request for a change of program/place of training, you can begin working on your KUMC Request for Certification of Military Benefits Form. You must be enrolled in your courses before you can submit your certification form. You will need to complete page 1 of the form and list all of your courses for the semester on page 2. Your academic advisor will then need to sign the form, as will you. We will accept forms submitted from either the student or the academic advisor via email, fax or drop-off in at our office, G035 Dykes Library.
- You will need to submit a new Request for Certification of Military Benefits every semester you wish to use your benefits at KU Medical Center. If your schedule changes at any time during the semester — regardless of whether you add or drop classes — you will need to submit a new request so that we may share this updated information with the VA.
- After you submit your Request for Certification of Military Benefits and the SCO confirms they have all the required information and submits your certification to the VA, it takes an average of four weeks to receive your tuition and/or housing payments. Submitting your Request for Certification by the beginning of each semester will help ensure timely payment of your benefits.
- Send us your Certificate of Eligibility
- Once you submit your application for benefits or your request for a change of program/place of training, it takes the VA an average of 30 days to review your application/request and complete their processing. About four-10 weeks after you submit your application/request, you will receive a Certificate of Eligibility from the VA. This will confirm that you are eligible for your benefits and will list your benefit amount and your current length of eligibility. Please send a copy of this certificate to us so that we may add it to your VA file.
- After the SCO certifies your enrollment to the VA, it is up to the VA to process this enrollment and remit payment for tuition and/or housing to you and/or the university. If you have questions about the status of your payment, you can contact the VA by either submitting a question through the VA website, which requires a login or by calling the GI Bill hotline at 888-442-4551 (888-GI-Bill1). General information and announcements about benefits and processing can be found on the GI Bill Website.
Deferment
All students who are receiving VA educational benefits are eligible to have a deferment placed on their student financial account for the semester they are using benefits. A deferment will delay the due date for your tuition and fees to the 15th day of the last month of the semester. This will ensure that you will receive your benefits and can apply them to your student financial account before your tuition and fees are due. Please consult with the SCO at your other institution to learn more about their deferment practices.
Term |
Tuition/Fees Due |
---|---|
Fall |
December 15 |
Spring |
May 15 |
Summer |
August 15 |
In order for a deferment to be placed on your account, you must complete and submit the Request for Certification (PDF) every semester. The SCO will then certify your enrollment to the VA and place the deferment on your account. Please note that you are under no obligation to use your deferment and may pay your tuition and fees in full at any time. If you do not pay your tuition and fees by the deferred due date, you may incur late payment fees and holds that prevent future enrollment or requests of transcripts. If you feel you may have trouble paying your tuition and fees by the deferred due date, let us know. We are happy to help reach a solution before the due date.
Need Assistance?
We are always here to help you navigate your military benefits and deferment requests. Contact the Registrar's Office at 913-588-7055 or kumcregistrar@kumc.edu