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Resident Travel Information

Professional Travel Registration

KUMC International Professional Travel Policy
Additional information: International Professional Travel for KUMC Employees


All KU employees are covered by International Travel Insurance - please see the KU Human Resources Management website for details

The Office of International Programs will register your trip in the US Department of State's Smart Traveler Enrollment Program (STEP)

You will be asked to submit the following to the Office of International Programs via a REDCap survey link 

  1. COVID Assumption of Risk and Release of Liabilty form
  2. Color copy of your passport
  3. Color copy of your VISA (if applicable)
  4. Flight and travel itinerary
  5. Copy of Health Insurance Card
  6. Emergency Contact Form - Employee
  7. Assumption of risk (non-high or high risk location)
  8. Pillars of Global Health
  9. Register in Saba for Information Security and International travel training

Preparation Timeline

6 Months Prior to Departure
  1. Apply for your passport/renew your passport
    • Note: If you have a valid, unexpired passport, is your passport valid for at least 6 months after the planned return date of your trip? And do you have at least two pages available for stamps in your passport?
  2. Get your Visa (if applicable)
    • Do you need assistance applying for your Visa? Contact International Programs.
      • Be aware that this process should start 4-6 months in advance;
      • Be aware that if you are not a US Citizen, Visa processing times and requirements vary from country to country;
  3. Make your travel arrangements
    • If you travel through another country to reach your destination, you may need a transit Visa.  Please be sure to bring this to the attention of OIP, or if you are handling your own Visa, check with the airlines.
    • If you are not a US Citizen, a transit Visa may be required of you even when it is not required for a US Citizen, so be sure to communicate your citizenship.
  4. Suggestion: Start exploring culture and developing your cross-cultural competence by attending OIP events prior to leaving the country.
2-4 Months Prior to Departure
  1. Suggestion: Are you a first-time traveler? OIP offers a Health and Safety Meeting (optional)
  2. Suggestion: Read the following materials developed for students that may also be useful for your travel:
  3. Complete required paperwork
  4. Complete required paperwork for the GME office - get with the Residency Coordinator in your department for more information.

Upon Your Return to KUMC

  1. Upon your return check-in by email with OIP at
  2. Prior to leaving, schedule a debriefing meeting to discuss your experience upon your return.
  3. Complete an assessment of the experience.
  4. Share your experience with the OIP Facebook Group
  5. Give a poster presentation at the Fall and/or Spring International Educational Experience Showcase, if available.
Academic and Student Affairs

University of Kansas Medical Center
Office of International Programs
1017, 1018 & 1019 Dykes
Academic Affairs
Mail Stop 3033
3901 Rainbow Boulevard
Kansas City, KS 66160