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Internet Development  : Web Development Resource Guide  

Web Publishing Guidelines

Last updated February 2006
These guidelines include copyright, legal, logo identification, and other general policies affecting those publishing documents on the KUMC web servers.

General

  1. Documents and other resources delivered through the KUMC web site represent not only the author/provider but also the University of Kansas. They should be coherent, well-written, logically presented, logically linked from and to other related documents, and should inspire confidence in, and respect for, KU Medical Center.

  2. Our web servers are a community resource. They should be used for documents for use by, or distribution to, some constituency of the KU Medical Center or the public. It is not intended for storage and retrieval of documents for personal use only. All materials on the web site should either be published by linking through menus or should be in preparation for such publication.

  3. Departments and individuals are responsible for the currency of the information they provide. The Internet Development unit will from time to time contact document providers to confirm the currency or relevance of any information and will remove from the server any information that is manifestly outdated.

Legal

  1. Inappropriate material will be removed from the server and the author will be notified. "Inappropriate" includes, but is not limited to, libel, plagiarism, illegal activities, copyright infringement, misinformation, harassing materials, and pornography.

  2. Personal viewpoints and opinions should not be presented in such a way as to make them appear to represent the university's viewpoint or opinion. When there is possible cause for confusion, authors should use a disclaimer such as "These are my opinions only; they do not necessarily represent the views of the University of Kansas Medical Center or of any of it's departments or schools."

  3. Heads of departments and other line managers have general responsibility for assuring that staff and students adhere to the precepts of this policy. However, the providers of documents and other resources will ordinarily be held personally responsible for any legal liability which may be occasioned by failing to follow the precepts of this policy document.

Copyright

  1. Documents posted on are published documents. Publication does not affect the author/owner's copyright. However, faculty (especially) should be mindful of the concern of some print publishers that material published in their journals be previously unpublished. No clear trends have emerged as to how print publishers will treat documents already distributed in some electronic form. Authors should generally manage individual and institutional considerations about intellectual property with the same care that they would exercise in managing these considerations in the print environment.

  2. No material copyrighted by anyone other than the KU Medical Center or its employees may be presented without written permission of the copyright holder. All resources are copyrighted by the University of Kansas Medical Center. Specific questions related to intellectual property produced by KU Medical Center faculty and staff should be addressed to the KUMC Research Institute, Inc.

Use of Logos, Identity Requirements

  1. There are detailed standards available on the use of the KUMC signature file, seal, and jayhawk available from KU's Visual Identity web site. To obtain copies of appropriate KUMC signature files for use on your web site or print project, contact the director of University Relations, at 8-5240.

  2. Names of KU buildings, Centers, Foundations, as well as terms of reference for the Medical Center itself should be taken from the most current version of the Stylebook on Usage for KU Medical Center.

Site Guidelines

All university sites should use the standard template, designed to integrate and connect all KU and KUMC sites by providing a common visual identity and consistent navigation links. All university schools, departments, and organizational units are asked to adopt the new template as soon as possible but no later than January 2007. See the Web Development Resource Guide for more information on how to use and what tools and resources are available to assist.

There may be circumstances in which it may not be appropriate for a site maintained on the KUMC web servers to have the KUMC web template used, such as a grant partnering with multiple universities. Contact Internet Development for help in setting up such a site.

Obtaining an Account

If you don't currently have an account on the KUMC web server, you need to fill out a Memorandum of Agreement.

The University of Kansas Medical Center may choose to host web sites for selected not-for-profit, charitable or governmental entities with missions related to public information in the areas of disease and disease management, fitness and wellness, public health, biomedical research, and other related areas. See our Relationships with the Greater Community document for more information.

A representative of any organization seeking web hosting must sign a memorandum of understanding in addition to completing the standard memo of agreement for obtaining an account.