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KU School of Nursing

G020 School of Nursing Building
3901 Rainbow Blvd.,
Mail Stop 2029
Kansas City, KS 66160

TEL. (913) 588-1619
FAX (913) 588-1615
TTY 711
http://nursing.kumc.edu

School of Nursing Student Handbook

Table of Contents

I. GENERAL INFORMATION

  1. ADMINISTRATION AND STAFF
  2. LETTER TO NEW STUDENTS
  3. ORGANIZATIONS
  4. STUDENT REPRESENTATION ON FACULTY AND STUDENT COMMITTEES
  5. LOCKERS
  6. ANNOUNCEMENTS AND COMMUNICATION
  7. COMPUTER LAB
  8. POLICY ON OFFICE ASSISTANCE FOR STUDENTS 
  9. STUDENT IDENTIFICATION BADGES
  10. NURSING EDUCATION/ NURSING DEPARTMENT RELATIONSHIP
  11. SCHOLARSHIPS
  12. CLINICAL LABORATORY FEES
  13. ACCEPTABLE GRADES IN NURSING COURSES
  14. REPETITION OF NURSING COURSES
  15. POSTING OF GRADES
  16. APPLICATION FOR DEGREE
  17. GRADUATION ACTIVITIES
  18. GUIDELINES FOR INDEPENDENT STUDY
  19. DROP COURSES/WITHDRAWAL FROM THE SCHOOL OF NURSING
  20. LEAVE OF ABSENCE
  21. REACTIVATION OF RECORDS
  22. READMISSION TO THE BSN, MS OR DOCTORAL PROGRAM
  23. THE AMERICAN NURSES' ASSOCIATION'S "CODE FOR NURSES"
  24. KANSAS NURSE PRACTICE ACT 60-3-110
  25. DRUG AND ALCOHOL TESTING INFORMATION
  26. KANSAS STATE BOARD OF NURSING LAW REGARDING DENIAL, REVOCATION, LIMITATION OR SUSPENSION OF NURSING LICENSES
  27. IMPAIRED STUDENT ASSISTANCE PROGRAM IN THE SCHOOL OF NURSING
  28. PROFESSIONAL INTEGRITY SYSTEM BLUEPRINT (PROFITS)
  29. STUDENT GRIEVANCE PROCEDURE
  30. SCHOOL OF NURSING NON-ACADEMIC MISCONDUCT

II. ACADEMIC POLICIES OF THE BACCALAUREATE PROGRAM

A. UNDERGRADUATE PROGRAM (B. S. N.)

  1. UNDERGRADUATE CURRICULUM
  2. NURSING HONORS PROGRAM
  3. STUDENT ADVISING
    1. Enrollment in Nursing Electives
    2. Enrollment in Nursing Core Courses
    3. Drop/Add of Courses
    4. Time Limit for Completion of Degree Requirements
    5. Difficulty at Mid-Term
    6. Probationary Status
    7. Removal from Probationary Status
    8. Leave of Absence
  4. Maintaining Current CPR Status
  5. HIV-HBV Risk Exposure
  6. Class Attendance
  7. Absences from Clinical Practice
  8. Semester Overload
  9. Examinations
  10. Petition Process
  11. Incomplete Grades
  12. Removal from the Clinical Setting
  13. Removal from the Clinical Course
  14. Professional Conduct
  15. Professional Appearance for Undergraduate Nursing Students
B. R.N. TO B.S.N. (B.S.N.)
  1. RN-BSN CURRICULUM
  2. Articulation Policies for Registered Nurses
  3. Appeal for Exception to Advanced Standing Policies

III.  GRADUATE PROGRAMS (MASTER'S AND DOCTORAL)
ACADEMICS

  1. GRADUATE NURSING STUDENT ORIENTATION
  2. ADVISING
  3. GRADES
  4. PROBATIONARY POLICY
  5. PROVISIONAL POLICY
  6. INCOMPLETES
  7. REPETITION OF GRADUATE COURSES
  8. GRADUATE STUDIES POLICIES
  9. ENROLLMENT IN GRADUATE COURSES
  10. RESIDENCE REQUIREMENTS
  11. TIME LIMITS
  12. GUIDELINES FOR MASTER'S THESIS
    I. GENERAL INFORMATION
    II. THESIS ADVISOR AND COMMITTEE SELECTION
    III. THESIS PROPOSAL PROCEDURES
    IV. DATA COLLECTION/ RESEARCH PROGRESS
    V. DATA ANALYSIS
    VI. THESIS FORMAT
    VII. ORAL EXAMINATION FOR THESIS STUDENTS
    VIII. DISPOSITION OF THE THESIS
  13. GUIDELINES FOR MASTER'S RESEARCH PROJECT
    I. CONSULT WITH PROJECT ADVISOR
  14. ORAL EXAMINATION for NON-THESIS
  15. TEACHING ASSISTANTS
  16. RESEARCH ASSISTANTS
  17. KUMC-UMKC COOPERATIVE AGREEMENT PROGRAM
  18. APPENDICIES
    1. APPENDIX A PDF document icon- Thesis / Oral Examination Committee form
    2. APPENDIX B PDF document icon- Oral Examination Committee for Non-Thesis Students
    3. APPENDIX C PDF document icon- Sample title page to be used for the master's degree thesis
    4. APPENDIX D PDF document icon- Sample title page to be used for master's degree research project

SCHOOL OF NURSING - GENERAL INFORMATION

Executive Vice Chancellor, Douglas A. Girod, M.D.
KUMC Senior Vice Chancellor for Academic and Student Affairs, Dean, School of Health Profesions, and Dean, School of Nursing Karen L. Miller, R. N., Ph. D., F.A.A.N.
Associate Dean, Academic Affairs-Graduate, Cynthia Teel, R. N., Ph. D., F.A.A.N.
Associate Dean, Academic Affairs-Undergraduate, Nelda Godfrey, Ph.D., R.N., ACNS-BC, F.A.A.N.
Associate Dean, Community Engagement, Rita Clifford, R.N., Ph.D.
Associate Dean, Research, Marge Bott, R.N., Ph.D.
Associate Dean, Student Affairs, Pamela Barnes, PhD, MBA

Academic Affairs Office Staff
588-1640
Director of Academic Affairs Administration, Edward Wilson

Nursing Grants and Research Office Staff
588-1630
Grants Director, Lori O'Neal
Administrative Assistant, J'Amber Wilson
Accountant, Steven Swisher

Student Affairs Office Staff
588-1619
Graduate Recruiter, Debbie Stratton
Undergraduate Advisor/ Recruiter, Cyndie Schudel
Manager, Student Affairs, Cynthia Fulks
Office Specialist (MS & DNP), Carolyn Ross

^Table of Contents

LETTER TO NEW STUDENTS

Dear Nursing Student:
Welcome to the University of Kansas School of Nursing. Nursing is a profession that can take you anywhere you wish to be. It has virtually no boundaries. The KU School of Nursing provides the educational foundation that makes all of this possible for you. Since opening its doors in 1906, the University of Kansas School of Nursing has provided the highest quality of education. Our faculty has clinical and academic expertise that is recognized nationally and that places them among the nursing leaders in educational innovations and nursing research.

You join a student body made up of students with both excellent academic records and a true sense of caring for individuals that can make a difference in their lives. You will learn to apply the science and art of health care to meet the needs of individuals and the community.

On behalf of the faculty and staff of the University of Kansas School of Nursing, I invite you to immerse yourself in learning. Enjoy your time here at the University of Kansas Medical Center with the students in the other health professions as you learn to work together.

Karen L. Miller,
RN, PHD, FAAN Dean, KU School of Nursing

For further information about school policies, codes and regulations please see www. kumc. edu/ studenthandbook or the Dean's Office of your respective school. Site for School of Nursing is the following: nursing.kumc.edu/

ORGANIZATIONS 
Association of Undergraduate Students in Nursing (AUSN)
The Association of Undergraduate Students in Nursing (AUSN) at the University of Kansas is the body of student government for undergraduates in nursing. The purpose is to provide a means for establishing and maintaining communication, cooperation and understanding among the undergraduate nursing students at the University of Kansas and to promote the welfare of undergraduate students in nursing through participation in designated university and school governance activities. The organization provides an avenue of interaction between the School of Nursing faculty and other student organizations at the University of Kansas. All undergraduate students in nursing at the University of Kansas are members upon enrollment. A copy of the current AUSN bylaws is distributed to each undergraduate nursing student early each fall semester.

Kansas University Student Nurses (KUSN) and Kansas Association of Nursing Students (KANS)
 is part of a nationwide organization, the National Student Nurses Association (NSNA). The local chapter affiliate is KU Student Nurses (KUSN). It is the only national professional organization for undergraduate students in schools of nursing.NSNA and KANS offer the opportunity to participate now as a change agent and to develop the leadership skills BSN students will need as a professional nurse. NSNA is involved in speaking for all nursing students; it is their voice in nursing and health care. Issues of concern to NSNA include: Student rights and responsibilities, level of entry into practice, recruitment of minority students, community health activities, and national and state legislation affecting the health care system. There are annual state and national conventions, officers at all levels are elected each year, and activities are offered at both state and local levels. NSNA is an autonomous organization but has very close ties with the American Nurses Association (ANA).

The local organization (KUSN) supports activities that promote health by participating in health fair screening programs for children and migrant workers and other programs. Fund raising activities are conducted throughout the year to assist interested members financially when attending state, regional and national conventions. Meetings are usually held monthly or bi-weekly. In addition, the members plan some "just for fun" activities throughout the year that include friends and families.

Sigma Theta Tau International, is the honor society of nursing. The Delta Chapter of Sigma Theta Tau at the University of Kansas School of Nursing, honors students who meet the eligibility criteria for membership. The purpose of the organization is to foster excellence in nursing. nursing.kumc.edu/STT/

STUDENT REPRESENTATION ON FACULTY AND STUDENT COMMITTEES 
Faculty committee representatives are sought early in the school year. Students have found that participation on these committees has been extremely helpful as an added learning experience. Appointments are usually made for the year. The student is encouraged to respond to announcements for volunteers or to contact the Office of Student Affairs for more information. The following is a brief guide to faculty committees on which students have voting representatives: 
General Faculty Committee:
This is a monthly meeting of all faculty in the School of Nursing. The student representatives are encouraged to share opinions with other students. 
Research Committee:
This committee reviews proposals of faculty research for funding recommendations to the Associate Dean for Research and makes policy recommendations regarding research and research support issues. The graduate student representative participates fully in the committee's work and also assists in planning KUMC Student Research Forum. Meetings are held monthly.
Curriculum Committee: This is a faculty group that discusses, among other things, curriculum, independent studies, and plans for the future of the programs. The student representatives provide a communication link between the student body and the nursing faculty. Meetings are usually held twice monthly. 
Student Admission and Progression Committee:
This committee reviews problems and discusses issues pertinent to faculty and students, as well as makes policy recommendations and curricular suggestions. Meetings are usually held twice monthly.

In addition to faculty committees, graduate nursing students are represented on the Graduate Student Council (two representatives). The GSC is a combined council of medicine, allied health, and nursing graduate students. This council sponsors a variety of social activities during the year, as well as Student Governing Council).

In addition to the aforementioned School of Nursing Committees, undergraduate students also have two representatives from each class on the Student Governing Council. Other organizations may request input from undergraduate nursing students. The AUSN Executive Committee will elect or appoint representatives as deemed necessary.

LOCKERS 
A locker is assigned to each undergraduate upon enrollment. Any RN or graduate student who feels that she/ he needs a locker may request one. See the appropriate Office Specialist in the School of Nursing Student Affairs Office for more information.

The School of Nursing locker policy is: 

1. Locks Students may provide their own lock, if they wish, and will be responsible for the expense of cutting it off if they lose/ forget the key/ combination.

2. Locker Assignments Lockers will be assigned for use only while the student is enrolled. It is the student's responsibility to remove articles from the locker when not enrolled in the School of Nursing. At the beginning of the semester or term following the student's graduation or dismissal, the lock will be cut off, if necessary, and the School of Nursing will dispose of any articles left inside. If you lock articles in a locker not assigned to you, the School of Nursing reserves the right to cut the lock and dispose of the contents of the locker. 

3. Valuables The KU School of Nursing bears no responsibility for valuables left in the lockers or for items taken from the lockers. 

4. Contents Storage or possession of alcoholic beverages, flammable liquids, firearms, explosives, other potentially dangerous/ hazardous or illegal substances in lockers is strictly forbidden.

ANNOUNCEMENTS AND COMMUNICATION 

E-mail Upon admission, each student is assigned an e-mail address at which they will receive electronic communications. E-mail is the official means of communication from the University to the student. It is expected that students adhere to KUMC policies related to proper usage. The e-mail policy is available for review at http://www.kumc.edu/information-resources.html.

Mail In addition to making address and phone number changes in Enroll & Pay, every student is responsible for informing the appropriate area of the School of Nursing Office of Student Affairs of any changes of name, home address, and/ or telephone number as soon as possible. Only by maintaining an accurate record will material be addressed correctly. All students should provide a home address instead of listing the School of Nursing as a business address. There is no vehicle to deliver mail on campus to students.

All students are urged to consult their e-mail and the Student Information Resource Center, basement level of the School of Nursing Building, regularly for posted announcements of particular interest to them, including job notices. All information is important, but much of it cannot be brought quickly and conveniently to the attention of those affected in any other way. Items to be posted or submissions may be made in writing to the Director of Student Affairs Administration, University of Kansas School of Nursing.

Pertinent information will also be posted on the School of Nursing web site, nursing.kumc.edu.

COMPUTER LAB 
Nursing students may utilize the computers located in the Dykes Library. In addition to the many Computer Aided Instruction (CAI) programs used in nursing coursework, students will find popular programs such as word processing, the SPSS-X (PC) Statistics Package, several types of integrated software, and spreadsheet programs. All School of Nursing Students have the use of the above facilities. In addition to this, PhD students have a special facility located in Room 3053 School of Nursing. This room contains several machines that are connected to the network as well as the other PC software described above.

POLICY ON OFFICE ASSISTANCE FOR STUDENTS 
Faculty and staff telephones are not available for student use. There are telephones in the School of Nursing Atrium and various other places across the KUMC campus that are available for students.

Faculty and staff computers, typewriters, fax and photocopy machines are not available for student use. Students are responsible for their own class materials and word processing/typing Office of Student Engagement for information on resources available to them. Please direct questions on this policy to the appropriate Records Specialist in the School of Nursing Student Affairs Office.

STUDENT IDENTIFICATION BADGES 
Student photo identification badges are required to be worn at all times. Details about the distribution will be announced during new student orientation. This badge is required to gain entry into certain KUMC buildings after hours. Call (913) 588-1619 if you have questions.

Distance education students (those in web-based and outreach site programs) may request a KU Medical Center photo identification badge by contacting the appropriate records specialist (graduate or undergraduate) in the School of Nursing Student Affairs Office.

SCHOOL OF NURSING/ NURSING DEPARTMENT RELATIONSHIP 
A cooperative arrangement exists between the KU Hospital Department of Nursing and the School of Nursing. Students in nursing are requested to adhere to the policies and regulations of the University of Kansas Hospital which pertain to safe care of patients. In the patient area: no smoking, proper identification (student identification badge), and proper dress. A lab coat may be worn over professional looking street clothes in the patient area, if not giving nursing care. Employment opportunities are available through the Department of Nursing. Interested students may contact the KU Hospital Human Resources Department at 588-4500. The faculty members recognize that clinical agencies employ University of Kansas nursing students in various job capacities. Students working for clinical agencies must clearly understand that when they work for pay in a clinical agency, they do not represent the University, and therefore must not wear anything that designates them as a KU student (such as uniforms, name tags or arm patches). Students are further cautioned to perform only those duties outlined in the job descriptions for which they are adequately prepared and which are within the legal confines of a non-professional position. University of Kansas liability insurance does not cover nursing students under employment conditions.

SCHOLARSHIPS 
Several scholarships are awarded each year to nursing students. The School of Nursing Student Admission and Progression Committee reviews the applications and recommends the recipients. Some of them are listed below. For more information, contact the School of Nursing Student Affairs Office.

Alumni and Endowment Scholarships - The KU School of Nursing has several endowment scholarship and several scholarships from the KU Nurses Alumni Association that are awarded to students who meet a specific grade point average and financial need requirements.

Varnes Scholars - Students from each level of the nursing program are selected to receive scholarships each school year. Recipients are chosen for outstanding academic achievement, leadership capabilities and potential for success in a nursing career. These students also act as ambassadors for the School of Nursing during their year as a Varnes Scholar.

Lawrence Memorial Hospital Scholarship - Every other year, this scholarship is given to a new junior nursing student who has an outstanding academic record and whose permanent residence is in Douglas County, Kansas.

Baker Trust Scholarships – This scholarship is available for Registered Nurses working toward the BSN or MS degrees who live west of U.S. Highway 81 in Kansas and intend to remain in western Kansas after graduation.

CLINICAL LABORATORY FEES 
The School of Nursing Academic Affairs Office charges clinical laboratory fees to help cover the cost of consumable items in specific courses. All laboratory fees are collected through the Office of Student Affairs, and are due before classes begin each semester. For a complete list of the courses for which lab fees are required, go to the Comprehensive Fee Schedule registrar.ku.edu/fees/ and scroll to the School of Nursing section 41.5.01.

ACCEPTABLE GRADES IN NURSING COURSES
All classroom courses designated "NURS" or "NRSG" must be completed with a grade of C or better to meet requirements for graduation. All undergraduate clinical/practicum courses must be completed with a "satisfactory" to meet requirements for graduation. No student will be allowed to graduate with an "unsatisfactory" in a clinical course. Classroom/ theory courses are graded on a letter-grade basis. Undergraduate clinical and skills courses are graded on a satisfactory/ unsatisfactory basis. Nursing electives with a clinical portion may be graded with a combination of letter grades and satisfactory/ unsatisfactory or letter grade only. Grades in graduate theory courses and clinical/practicum courses are letter grades. The faculty member( s) for each course establishes the minimum requirements for each letter/ satisfactory grade.

No undergraduate student may graduate: 

  1. With a nursing GPA below 2.0, and/ or 
  2. With a cumulative GPA below 2.0, and/ or 
  3. With any "unsatisfactory" grades. 

No graduate student may graduate: 

  1. With a graduate GPA below 3.0
  2. With below a C in any required course unless repeated with a C grade or above
  3. With an incomplete grade in any required course.

Repetition of Nursing Courses 
If necessary to maintain the minimum course grade of a "C" or "S", a student may repeat a course once to earn the necessary grade. This practice is allowed one time for a single course in the nursing curriculum. Failure to achieve a "C" or "S" in two nursing courses, or the repeated nursing course, will result in dismissal from the School of Nursing at semester's end.  If the second failure is in a course at the end of the first rotation, the student will be prohibited from beginning a new course in the second rotation. The student may complete courses currently in progress. (Approved by Faculty Assembly 3-27-06 for immediate implementation)

Problem Resolution Diagram PDF document (icon)

POSTING OF GRADES
Grades may not be posted by KU ID number or social security number. Course faculty will provide information on how examination results will be communicated to students.

APPLICATION FOR DEGREE 
During the semester in which s/he expects to complete degree requirements, the student must complete an "application for degree" in Enroll & Pay.

GRADUATION ACTIVITIES
Senior Celebration This celebration is the only such event organized by and for graduating BSN students, faculty and their "significant others." Recent celebrations have been held in area hotels. This event occurs several weeks before finals and graduation, as deemed convenient by the senior class. Senior Representatives to the AUSN Executive Committee plan and coordinate the celebration. 

Sigma Theta Tau Induction Event   This event is held to welcome new inductees into nursing's only honor society and to honor persons receiving awards for excellence. Candidates who have been selected for membership in Delta Chapter are inducted during a formal ceremony. nursing.kumc.edu/STT/

Recognition Ceremony  Each year the Recognition Ceremony is designed to honor each nursing graduate individually. Friends and family members are invited to attend. Held the day before graduation, this academic ceremony commemorates the end of each student's effort to earn their degree in nursing. Awards are presented to students and KU nursing faculty members. The Recognition Ceremony is held at the Gymnasium on the Johnson County Community College campus at 12345 College Blvd., Overland Park, Kansas. It should be noted that the official KU commencement ceremonies are held on the Lawrence campus the next day involving graduates from all schools. School of Nursing graduates are encouraged to attend both the School of Nursing Recognition Ceremony and the University Commencement.

Commencement The University of Kansas holds one commencement ceremony each May. All candidates for all degrees conferred by the University in May, August or December are eligible to participate. One of the distinctive elements of commencement at the University of Kansas is the procession which forms near Strong Hall on Jayhawk Boulevard, continues down Mount Oread, and into Memorial Stadium. Faculty members and graduates wear academic dress which contributes to the pageantry of the event, and bears significance determined by the graduate's field and level of academic achievement. commencement.ku.edu

Awards - Various awards are presented to and by graduating nursing students. The students are recognized at various banquets and at the Recognition Ceremony. Awards include:

  • Sigma Theta Tau - To a graduating senior, a masters and a Ph. D. student with outstanding scholastic achievement, research, and leadership ability.
  • Dean's Award - To a graduating senior for outstanding academic achievement and service to the School of Nursing.
  • Kay Schlicter Award - To a graduating senior for outstanding scholastic achievement and demonstrated leadership ability. 
  • Registered Nurse Award - To a graduating registered nurse for outstanding academic achievement and commitment to professional growth. 
  • Mary Roberts Senior Nursing Award - To a graduating senior for outstanding scholastic achievement, leadership potential, and social consciousness during their senior year. 
  • Mary Roberts Junior Nursing Award - To a graduating senior for outstanding achievement, leadership potential, and social consciousness during their junior year. 
  • Outstanding Senior - To a graduating senior with outstanding scholastic achievement. 
  • Jean Hill and Jeanne Quesenbury Awards - To graduating seniors who demonstrate outstanding clinical performance. 
  • Jayhawker, R. N. Award - To the nursing teacher(s) selected most outstanding by the senior class. 
  • Hester Thurston Award - To a Master's graduate who demonstrates excellence in leadership and community service activities. 
  • Henrietta Froehlke Award - To a Master's student in nursing with high scholastic achievement and leadership ability. 
  • Colleen P. Kosiak Graduate Student Clinical Excellence Award - To a Masters student who has demonstrated clinical expertise in providing holistic patient care.
  • Melba Carter Award - To the Doctoral student whose dissertation was most outstanding in the field of health promotion or disease prevention.
  • PhD Alumni Award - To the Doctoral nursing student demonstrating outstanding performance in scholarship and leadership.

GUIDELINES FOR INDEPENDENT STUDY
Rationale: In keeping with the Philosophy of the University of Kansas School of Nursing, independent study supports the following statements: Nursing students should have the opportunity to select from nursing courses in order to acquire additional knowledge and skills within a circumscribed area. Learning is accomplished best when the learner is involved in the teaching-learning process with the teacher as a catalyst and facilitator. Learning situations should stimulate intellectual curiosity, critical thinking, and self awareness. Due to the diverse amount of knowledge needed by professional nurses to give optimum care, the baccalaureate, masters or doctoral nursing student should be allowed to pursue areas of interest in nursing in which there is an opportunity to gain depth and breadth of knowledge in an area of interest. Independent study should encourage a student to be self-directive and assume primary responsibility for seeking out learning experiences which meet the student's and the school's objectives.

Introduction
In order to provide flexibility within the curricular design of the Baccalaureate, Master's and Ph. D. Program in Nursing, the Curriculum Committee established the opportunity for students who may have particular needs in relation to specific nursing knowledges and skills (not provided within official course offerings) to meet these needs through the vehicle of the independent study. NOTE: No more than 6 credits may be taken by independent study. Appropriate prerequisite courses, as determined by the Independent Study faculty advisor, must be completed. 

Course Description 
NURS 469 INDEPENDENT STUDY IN NURSING (BSN) 
NRSG 890 INDEPENDENT STUDY IN NURSING (MASTERS) 
NRSG 997 INDEPENDENT STUDY IN NURSING (DOCTORAL) 
Intensive study in an area of interest with experiences selected according to the student's written purpose, conceptual framework, objectives and evaluation (1-5 credit hours).

Procedure If a student chooses to do an independent study, use the following procedure: 
1. Select the specific area of knowledge to be explored. 

2. Select a faculty advisor who is an expert in the area of interest. 

3. In conjunction with the faculty advisor, prepare the independent study proposal and submit a copy to the Office of Academic Affairs, 2010 School of Nursing. 

4. The independent study proposal must include:
a. Title 
b. Name of faculty advisor 
c. Number of credit hours 
d. Name of student 
e. Semester for which independent study is requested
 f. Purpose of the study 
g. Behavioral objectives 
h. Methodology 
i. Evaluation 
j. Selected bibliography documenting area of study 

5. A copy of the final paper, project, or clinical evaluation will be sent by the faculty advisor to the School of Nursing Office of Academic Affairs.

NOTE: A sample format of an independent study is available in the School of Nursing Academic Affairs office, 2010 School of Nursing, for review. 

WITHDRAWAL FROM COURSES OR FROM THE SCHOOL OF NURSING 

Students must officially drop or withdraw from classes. Non-attendance does not constitute a drop or withdrawal. You can drop individual classes online via Enroll and Pay prior to the first day of class for the semester and through the 5th day of classes for that semester. You can not completely cancel/withdraw from all of your classes online via Enroll and Pay. Dropping your last or only class is considered a withdrawal from school and can not be conducted online (see below). Tuition and fees are adjusted according to the adjustment schedule in the academic calendar. Students receiving financial assistance are also encouraged to visit Student Financial Aid prior to withdrawing from classes.

A canceled course does not appear on an academic transcript. A withdrawn course does appear on the academic transcript with a grade of W and is not factored into the student's grade point average. In order to completely withdraw, you must contact your academic advisor and the respective Records Specialist in the School of Nursing Student Affairs Office to complete the withdrawal paperwork.

In order to withdraw, students should follow the instructions on the Registrar's website: http://www.kumc.edu/student-services/office-of-the-registrar/current-students/dropping-and-withdrawing-from-classes.html. The academic calendar for each year is also linked to this site. Please pay close attention to the withdrawal deadlines posted by the Registrar.

A withdrawal will not be approved if the Associate Dean, Student Affairs believes that sufficient information concerning your situation was available to you in time to permit you to consider dropping prior to the fourteenth day of the semester.

1. Withdrawal based upon illness, disability, or stress. Generally petitions based upon illness, disability, or stress will not be approved unless the problem affected your academic performance for at least two weeks during the last part of the semester. Also, petitions will generally not be approved if the problem is a chronic one. The Associate Dean, Student Affairs will not be able to determine the validity of these petitions based upon your description alone. You must obtain a letter from a physician, dentist, psychologist, social worker, police, or court official who is involved in your problem. Normally, if the problem was not serious enough to cause you to seek professional help, withdrawal is not justified. The letter should include the following information: a. How your problem affected your academic performance, e. g., your inability to attend class. It is not necessary to state the specific illness, disability, or stressful event. b. The period during which your academic performance was affected. The dates should also be included. c. The periods of hospitalization, bedrest, etc. The dates should be included. d. When the problem began and ended. e. Whether a reduction in class load is recommended.

2. Withdrawal based upon a death. You must document the death. Generally, this is done by submitting a newspaper clipping or funeral announcement that includes the date of the funeral or death. You must state your relationship to the person who died and the period during which your academic performance was affected. 3. Withdrawal based upon misadvising. Usually cases of misadvising consist of a University representative giving erroneous information. If your instructor gives you incorrect information concerning the dates or procedures for withdrawal, for example, this would be misadvising.

If you were given erroneous information, you should petition and submit a letter from the faculty member, University staff, or University official who misadvised you. This person must accept responsibility for the misadvising.

4. Withdrawal based upon work. Very few withdrawal petitions based upon work are approved. Usually work situations are long-standing or voluntary. It is your responsibility to assess these situations early and withdraw, if necessary, from the affected classes during the first part of the semester. If late in the semester your performance in a class is affected by a change in your work schedule that is required by your employer as a condition of employment, you should petition and submit a letter from your employer on business letterhead. This letter should include your working schedule for the semester, the changes in your schedule, the date your employment began, the date( s) when the change( s) occurred, and a statement that the change( s) that prompted the petition was (were) required by your employer as a condition of your continued employment. We expect that the University, Athletic Corporation, fraternities, sororities, etc., will not require employment changes that interfere with your classes; therefore, it is unlikely that a petition involving changes in such jobs will be approved.

5. Withdrawal based upon lack of evaluation. If prior to the end of the first part of the semester, you have received no evaluation of your academic performance in a class, you may be withdrawn from the class. You must submit a letter from your instructor verifying that no evaluation for any work for the class (e. g., homework, paper, quiz, test, etc.) has been made available to you prior to the end of the fourteen days of the semester. 

6. Withdrawal based upon enrollment error. Generally, these petitions concern a course that you thought you had dropped or for which you were not aware you were enrolled. You are responsible for properly dropping a course and for knowing the courses for which you are enrolled; therefore, unless the error is well-documented, it is unlikely that your petition will be approved.

If an enrollment error occurred, you should submit a petition and include a copy of your enrollment, copies of drop/ add slips, a letter from your instructor stating when you stopped participating in class, and a statement indicating when and how you became aware of the error. Claims of having dropped a class that are not substantiated by a drop slip are not likely to be approved.

7. Withdrawal based upon other circumstances. The above are the most common reasons for the approval of a withdrawal petition. It is not possible to state all the circumstances that justify withdrawal. If your circumstances do not fall into one of the categories above and you submit a petition, you should include the following information: a. State the circumstances that you believe justify withdrawal showing how they affected your performance, and when. Be specific. Give the dates during which your performance was affected. b. Provide documented evidence supporting your statements. Petitions which lack necessary supporting documents, or which are in other ways incomplete, will not be acted upon.

To withdraw from the School of Nursing a student must make arrangements prior to the cessation of attendance at class or clinical practice. A student wishing to return to the School of Nursing after withdrawing or being dismissed may petition for readmission. This petition will be reviewed by the Student Admission and Progression Committee. The petitioner is responsible for supplying all data requested by the Student Admission and Progression Committee as well as any other information which maybe helpful to the petition.

LEAVE OF ABSENCE

Students may request a leave of absence if they are not intending to be continuously enrolled. A Leave of Absence (LOA) must be approved by the academic department and Graduate Studies/International Program ( if applicable). Student network and e-mail accounts remain active during the LOA period.

Policies Regarding Leave of Absence

  • KUMC LOA periods are Fall semester: August 1-December 31; Spring semester: January 1-May 31
  • Students cannot request a LOA for the Summer session
  • Student can only be on a LOA once during a 12 month period
  • Students can only receive a maximum of 2 LOAs per academic program
  • If a student does not enroll for the semeseter after the LOA expires, they have to submit a reactiviation form and pay the Reactivation Fee in order to enroll.

To request a LOA, contact the appropriate Records Specialist in the School of Nursing Student Affairs Office. The effective date of the LOA is based on the date the student submits the request to the KUMC Registrar's Office.

REACTIVATION OF RECORDS

Students who are not continuously enrolled or on active LOA status (except for the Summer session) must have their records reactivated and are assessed the Reactivation Fee. If a student has not enrolled in over a dyear, their eligibility to have their status re-activated will be verified with their academic department by the Office of the Registrar.

Contact the appropriate Records Specialist in the School of Nursing Student Affairs Office to initiate the Reactivation process. The effective date is based on the date the student submits the request to the KUMC Registrar's Office.

READMISSION TO THE BSN, MASTERS OR DOCTORAL PROGRAMS
When a student who has withdrawn from the School of Nursing (due to personal reasons, expired LOA status or academic dismissal) wishes to renter the appropriate program in the School, the following procedure should be followed.
1. Completion of a new application form with application fee.
2. Submission of any transcripts which include coursework not already on file in the School of Nursing.
3. Statement from the applicant describing his/her activities since the last enrollment in the School of Nursing
4. Statement about the reasons the applicant thinks the request for readmission should be approved.
5. These items will be reviewed by the School of Nursing Student Admission and Progressions Committee and the applicant will be informed of the decision.

THE AMERICAN NURSES' ASSOCIATION'S "CODE OF ETHICS FOR NURSES" 
Information about the ANA's "Code of Ethics for Nurses" is available at:
www.nursingworld.org/MainMenuCategories/EthicsStandards/CodeofEthicsforNurses.aspx

KANSAS NURSE PRACTICE ACT 60-3-110
Standards for professional conduct are listed at www.ksbn.org/npa/pages/60-3-110.pdf PDF document icon.

DRUG AND ALCOHOL TESTING INFORMATION 
For certain clinical rotations, drug and alcohol testing is required. When this is necessary the student will receive specific written instructions from the faculty member. The student must follow the instructions carefully to avoid any unnecessary re-takes of the test (if re-takes are allowed). A representative of the clinical agency will personally report the specifics of any positive test results directly to the student. The School is notified only of the student's "failure to meet Health Status Requirements". Students who do not meet this "Health Status Requirement" are responsible for informing the faculty/ School of the specific issue as soon as possible so that arrangements for an alternative clinical practice site can be made, if possible. If no acceptable alternative clinical sites are available the student will need to drop the course and enroll at a later date when a clinical placement is available. The School does not assure availability of appropriate clinical placements; therefore, graduation may be delayed. If the reported situation warrants, other administrative action may be taken.

KANSAS STATE BOARD OF NURSING LAW REGARDING DENIAL, REVOCATION, LIMITATION OR SUSPENSION OF NURSING LICENSES 
There are a number of reasons that the Kansas State Board of Nursing may deny, revoke, limit or suspend a nursing license. These include: fraud or deceit in practicing nursing or in procuring a license; holding a felony conviction; being incompetent; being unable to practice due to abuse of drugs or alcohol; being judged in need of a guardian; exhibiting unprofessional conduct; having violated the provisions of the Kansas Nurse Practice Act; and having action taken against your nursing license in another state. The Kansas Nurse Practice Act, passed in the Kansas Legislature and effective July 1, 1997, added a new provision in the felony section. In the past, persons with a felony conviction or a misdemeanor drug offense could receive a license in Kansas provided an investigation conducted by the Board of Nursing showed that the person was sufficiently rehabilitated to warrant the public trust. However, effective July 1997, no person who has been convicted of a felony against persons (as specified in article 34 of chapter 21 of the Kansas Statutes Annotated and amendments) shall be granted a license to practice nursing in the state of Kansas. In other felony or misdemeanor instances, the Board of Nursing will conduct an investigation and make an individual decision.

As always, admission to the University of Kansas School of Nursing does not guarantee eligibility to test for a nursing license in Kansas if a person's past record includes any of the situations listed above. Many sites used for clinical experience for nursing students now require that each student who practices there make a felony disclosure. This may become a requirement for all clinical sites during the next year.

IMPAIRED STUDENT ASSISTANCE PROGRAM IN THE SCHOOL OF NURSING

Model For Policy on Impaired Nursing Student Assistance Program – Flowchart PDF document icon

PHILOSOPHY:
The faculty of the University of Kansas School of Nursing recognize and accept their responsibility to provide an educational atmosphere wherein nursing students may pursue and achieve their academic goals. The faculty also recognize and accept their responsibility to the public, health care institutions, and their clients to provide safe patient care. In support of these beliefs, the faculty concur with the University of Kansas policy prohibiting the unlawful possession, use, manufacture, or distribution of alcohol or other drugs by students or employees on its property or as part of any of its activities. We further believe that impaired nursing students may need assistance in order to free themselves of chemical dependency. The University of Kansas School of Nursing fully acknowledges the stressors students encounter in their professional and private roles and recognizes the impaired student as one whose aberrant behavior interferes with their ability to function according to accepted academic, professional, or social standards. We support participation in treatment programs that have goals to provide a lifestyle free of substance abuse as an option prior to expulsion.

PURPOSE AND COMPONENTS OF THE PROGRAM:

1. Interventions: The Dean of the School of Nursing has designated a member(s) of the administrative staff to be trained and function as the intervener(s). Responsibilities of this person(s) are to: Associate Dean of Student Affairs.

  1. assist in the identification and referral to treatment programs, students enrolled in the School of Nursing who are potentially impaired as the result of alcohol or other drug abuse.
  2. establish a liaison and referral system to the Kansas Nurses Assistance Program or to state assistance program where student is licensed to which all students who are licensed to practice nursing are referred.

2. Student Admission and Progression Committee: This committee has the responsibility to:

  1. a. promote and monitor efforts for the KU School of Nursing faculty and students to be sensitized and receive education regarding the impaired student and professional.

    b. develop, implement, and monitor the policies and procedures of the KU School of Nursing regarding the impaired student and professional.

    c. serve as a model that can be utilized by other professional nursing education programs.

DEFINITIONS:
The following terms are used in this policy:

“Student/s” for this policy refers to individuals enrolled in any of the School of Nursing courses either at the Medical Center campus or on-line courses.

“Suspected Impaired Nursing Student” may be one whose behavior violates the rules, regulations, and ethics of the University of Kansas and the accepted standards of the nursing profession with respect to alcohol or other drug abuse or a student who voluntarily self-reports but whose behavior does not violate the above.

“Intervention” is a carefully planned, structured method of penetrating the web of denial and distorted perception commonly experienced in alcohol or other drug abuse. The goal of the intervention is to elicit an agreement that the student will seek professional help for an evaluation of possible chemical dependency (Sullivan et al, 1988).

“Evaluation” is determination of whether or not actual alcohol or other drug abuse or dependence is present. If abuse or dependence is found, a determination of appropriate treatment by a professional trained in substance abuse shall be developed and implemented.

GUIDELINES FOR A STUDENT ENTERING THE PEER ASSISTANCE PROGRAM: Flowchart PDF document icon

1. Self Referral: If a student independently identifies and acknowledges a problem with alcohol or other drug abuse to any member of the faculty, staff or student body, the student will be referred to the designated administrative individual for referral to a substance abuse expert for evaluation and treatment (if indicated). The School of Nursing will make every effort to support students’ recovery on reentry by affording them the opportunity to continue their education. Students must obtain written approval from the School of Nursing's designated administrative individual that they have successfully met the criteria of the recovery process prior to reentry. Standards of confidentiality will be maintained during all phases of intervention and assistance and every effort shall be made to reduce the stigma that may be associated with the identified student’s behavior.

2. Non-Self Referral:

  1. Identification: It is essential that faculty, staff and the student body recognize their responsibility to act when they suspect a student is abusing alcohol or other drugs. The identifying individuals should document physical evidence and objective behavioral data related to the School of Nursing that support the deviation in student performance. These include specific observable behaviors in class or clinical activities. If they suspect that these performance deviations represent impairment, then they may notify the designated administrative individual.
  2. Determination of Probable Alcohol or Drug Abuse/dependence: If the data collected indicate possible alcohol or other drug abuse, the identifying individual will contact the designated administrative individual for a confidential consultation on how to proceed.
  3. Intervention: While the optimal solution is for the student to recognize the problem and seek treatment voluntarily, the School of Nursing designated administrative individual may decide to proceed with a planned intervention if behavioral signs indicate a potential problem (see definition under Philosophy). It is important to note that at the time of the intervention, a diagnosis is not being made. An intervention simply indicates a need for evaluation to determine if substance abuse exists.

    The intervention is conducted without prior notification of the student by the School of Nursing designated administrative individual and may include other appropriate individuals. If the student is receiving mental health care, the student's written consent will be sought to inform the current therapist of the intervention and its outcome at the conclusion of the intervention.

    In the intervention, each member presents behavioral documentation of the student's actions. At the conclusion of the intervention, the student will be asked to agree to evaluation by a substance abuse treatment center. The treatment center must be mutually agreed upon by the School of Nursing designated administrative individual and the student. When possible, the student will go directly to evaluation from the intervention. The decision to seek evaluation and treatment is the student's.

    If the student is a current LPN or RN and refuses evaluation, a report will be made to the Kansas State Board of Nursing (KSBN) or to state board of nursing where the student is licensed. For all students who refuse evaluation, other University policies regarding academic/ nonacademic misconduct may be implemented.
  4. Evaluation: If the student agrees to an evaluation, it will be conducted as soon as possible, by a trained professional in substance abuse. The student will be responsible for providing the School of Nursing designated administrative individual with a written copy of the evaluation outcome and appropriate follow-up measures. If the student refuses to comply with this provision, dismissal from the School of Nursing may be considered, but strictly for behavioral conduct and/ or performance reasons, which fall within the provisions outlined in the applicable student handbook.
  5. Possible Evaluation Outcomes May Include But Are Not Limited To:
    1. If the evaluation indicates that the student is impaired due to alcohol or other drug abuse, the therapist recommends treatment, and the student agrees to treatment, then the student may be placed on approved leave for the duration of the treatment program.
    2. If the evaluation indicates that the student is impaired due to alcohol or other drug abuse, the therapist recommends treatment, and the student refuses treatment, dismissal from the school will be considered, but strictly for behavioral conduct and/ or performance reasons, which fall within the provisions outlined in the applicable student handbook.
    3. If the evaluation does not indicate that the student is impaired due to alcohol or other drug abuse but includes a recommendation regarding another health problem, the School of Nursing designated administrative individual will determine if further action is necessary.
    4. If the evaluation does not indicate that the student is impaired due to alcohol or other drug abuse and the therapist makes no recommendation then no other action will be taken, except in cases where a faculty member has observed the physical evidence or problems. At this point the academic/ non-academic misconduct procedure may be initiated.
  6. Reentry to School of Nursing: Upon successful completion of a treatment program, the student submits written documentation of treatment to the School of Nursing designated administrative individual requesting reentry to the nursing program. Based on this information, the School of Nursing designated administrative individual makes a decision regarding reentry and notifies the student. Conditions for reentry will include:
    1. a written certification of successful completion of treatment from the treatment agency/ therapist.
    2. documentation of plans for continued involvement in post-treatment support groups.
    3. agreement to participate in random drug screens for which the student is required to pay.
    4. provision for release of information to appropriate faculty.
    5. any prescribed long term monitoring that the treatment team deemed appropriate for the individual student’s case.
  7. The School of Nursing designated administrative individual will carry out supervision of the student's adherence to the requirements of the post-treatment follow-up. This includes attendance at appropriate support groups such as Alcoholics Anonymous and Narcotics Anonymous and negative drug screens at all times. If any of these conditions are not met, the School of Nursing administrative individual will institute the Non-Academic Misconduct Procedure. Any of the possible sanctions, including dismissal from the program, may be dispensed.

Adopted 1993
Reviewed On: 12/15/03; 11/20/06; 12/1/08, 3/1/10, 2/28/11, 2/20/12
Last Revised: 3/1/10

PROFESSIONAL INTEGRITY SYSTEM BLUEPRINT (PROFITS)

  1. Purpose
    The purpose of the Professional Integrity System (PROFITS) is to:
    1. Promote academic integrity in the student role
    2. Explain academic misconduct and
    3. Provide a confidential mechanism for student, faculty and staff to deal with suspected student academic misconduct
  2. Definitions
    1. Academic Integrity
      The Professional Integrity System (PROFITS) of the University of Kansas School of Nursing affirms the core values that uphold and promote academic integrity.  Academic integrity is characterized by the adherence to the basic and fundamental human values of honesty, trust, respect, fairness, and responsibility in the academic setting. Academic setting includes formal and informal settings of classroom, clinical, testing, laboratory, research, and all scholarly endeavors.
    2. Academic Misconduct
      Student behaviors that violate the above core values in the academic setting threaten academic integrity.  Academic misconduct compromises the core values of the academic community.  It undermines the process of knowledge acquisition, creation, sharing and evaluation.  Academic misconduct policy applies to classroom, online and clinical courses. The following are examples of Academic Misconduct (adapted from the University of Kansas Senate Rules and Regulations, Article II, Section 6.1).  Academic misconduct by a student will include, but not be limited to:  allowing or claiming false identity, cheating on examinations whether by a student on his/her own behalf or by giving to another student or receiving from another student unauthorized aid on examinations; giving or receiving unauthorized aid in the preparation of notebooks, papers, reports, nursing assessments and/or care plans, or other types of assignments, or in the preparation of master’s projects, theses or doctoral dissertations; or knowingly misrepresenting the source of any academic work, falsification of research results, plagiarizing of another’s work, violation of regulations or ethical codes for the treatment of human and animal subjects, or otherwise acting dishonestly in research; knowingly violating the rights of patients for confidential, safe, professional, and humane treatment; knowingly breaching a patient’s rights to privacy and confidentiality by disclosing Protected Health Information (Electronic Health Records or Social Networking tools); abuse of academic resources by unauthorized access to and/or use of information systems (computer, telephone, print materials) and security systems (keys, passwords, etc.);  and violation of course rules provided in the syllabus. Detailed and course specific examples of academic misconduct are provided in each course syllabus.
  3. Structure
    1. PROFITS Committee – The primary body responsible for implementing the Professional Integrity System is the PROFITS Committee.
      1. Committee composition
        1. The PROFITS Committee is composed of 1 junior student, 1 senior student, 1 master's student, 1 doctoral student, and 3 faculty members.
        2. E-officio members will be the Associate Deans of Student Affairs and Academic Affairs or their designees.
      2. Committee eligibility
        1. Student representatives must be enrolled currently in the School of Nursing (full-time or part–time) and in good academic standing.
        2. Faculty representatives may be any members of the non–administrative faculty of the School of Nursing.
      3. Committee selection
        1. Undergraduate representatives
          1. The junior representative and alternate will be selected at the beginning of each school year by the AUSN Executive Board. The results of the selection will be forwarded to the PROFITS Chairperson by the Office of Student Affairs.
          2. Length of appointment: Students will serve for the length of their tenure in the nursing major but no more than three years as long as they maintain good academic standing.
        2. Graduate representatives
          1. The call for nominations for positions that are open will be delivered electronically by the Office of Student Affairs during August of each new academic year. Elections will be conducted by e-mail ballot. Information about all nominees will be included with the e-mail ballot. The master's and doctoral students with the greatest number of votes will be the elected committee members. The master's and doctoral students with the second most votes will be designated as alternates.
          2. Length of appointment: Same as undergraduate length of appointment.
        3. Faculty Representatives
          1. Three faculty members will be elected as follows:
            1. Two faculty members, one to represent undergraduate faculty and students, and one to represent graduate faculty and students, will be elected by the faculty of the School of Nursing during the regular standing committee election. A call for nominations for these positions will be held during regular School of Nursing call for nominations for standing committees.  The faculty will hold 2 – year appointments. In even years, one faculty member will be elected to represent undergraduate faculty and students; in odd years, one faculty member will be elected to represent master's and doctoral faculty and students. Faculty with the second most votes will be designated as alternates.
            2. One faculty member who is elected by the faculty of the School of Nursing to serve on the Student Admission and Progression Committee will be appointed by the Student Admission and Progression Committee to serve as a member of PROFITS. Length of appointment: 1 year
          2. Re–election/ reappointment: Faculty will serve no more than two consecutive terms.
        4. Use of alternates
          1. When a regular PROFITS Committee member is unable to serve on a hearing panel due to a conflict of interest or unavailability an alternate will be asked to serve. The junior alternate will serve on the PROFITS Committee if a hearing is held during the summer.
          2. When a regular PROFITS Committee member is unable to serve on the Committee, the alternate will be appointed.
        5. A chair will be selected by all PROFITS Committee members from among the faculty members of the Committee.
        6. A vice-chair will be selected by all PROFITS Committee members from among the student members of the Committee. The role of the vice-chair is to share the responsibility of the Committee functions.
      4. Source of Authority
        1. Responsibility for facilitating the function of the committee will reside in the School of Nursing Office of Student Affairs in collaboration with the Office of Academic Affairs.
        2. The Professional Integrity Committee will be a subcommittee of the Student Admission and Progression Committee.
        3. Quorum for meetings will be defined as a simple majority of all elected members.
      5. PROFITS Advisors
        1. The purpose of the PROFITS Advisor is to provide advice to a student accused of misconduct and the person reporting the misconduct. The PROFITS Advisor will serve as advisory counsel in regard to procedural issues or substantive issues relating directly to the allegation. The Advisor will have an obligation of confidentiality. PROFITS Advisors will be chosen from a list of eligible individuals. Legal counselors are not allowed at PROFITS hearings.
        2. The PROFITS Committee will maintain a list of interested and knowledgeable volunteer students, staff and faculty who are willing to serve in the advisor role. These individuals will be oriented to their role as advisors. PROFITS Advisors cannot be current members or alternates of the PROFITS Committee.
        3. PROFITS Advisors, at the request of the individual they are assisting, will be allowed to attend the hearing and be present during the testimony before the PROFITS Committee and the Appeals Committee. The PROFITS Advisor cannot serve as a witness for either the student suspected of misconduct or the person reporting the misconduct. The PROFITS Advisor cannot be present during the PROFITS Committee discussion and decision.
  4. Education
    1. PROFITS incorporates an educational process for a continuous program of campus education directed at students, faculty and staff. The aims of the educational program are to provide information about the Professional Integrity System philosophy, purposes, and procedures and to communicate expectations for participation as a member of the School of Nursing community.
      1. Student educational programs and materials will be offered by the PROFITS committee for students at the time of enrollment in courses.
        1. Incoming junior students will attend PROFITS education during the normally scheduled New Junior Orientation organized by the School of Nursing Student Affairs Office.
        2. Incoming RN to BSN students will receive PROFITS education as a part of orientation to the program either in person or online.
        3. Newly enrolled master's and doctoral students will attend PROFITS education during the normally scheduled School of Nursing new student orientation sessions or online.
        4. An electronic educational program about PROFITS is available through the School of Nursing Student Affairs Office for viewing by any student at any time.
        5. The following content will be included in the student educational programs:
          1. Purpose of the Professional Integrity System
          2. Definition of academic misconduct and abuse of academic resources
          3. Examples of academic misconduct and abuse of academic resources
          4. Student responsibilities under PROFITS
          5. Faculty and staff responsibilities under PROFITS
          6. PROFITS Committee responsibilities
          7. Current PROFITS committee membership
        6. Honor Pledge - Each student will sign the following honor pledge during new student orientation. Failure to sign the pledge does not release a student from accountability. The pledge will appear in each nursing course syllabus as a reminder.
          "I pledge that I will not give, receive, or tolerate unauthorized aid, nor will I abuse academic resources while I am a member of this academic community."
      2. Educational programs will be offered by the PROFITS Committee for School of Nursing faculty and staff.
        1. An annual educational program and materials will be offered for new and continuing faculty and staff and contain parallel content to the student education program.
  5. Investigation and hearing of suspected misconduct
    See Diagram: Timeline for Profits Investigation and Hearing Process PDF document icon

    Behaviors described in section II regarding academic misconduct and abuse of academic resources, constitute an occurrence of suspected misconduct within the Professional Integrity System. Occurrences of suspected misconduct will be addressed using the following procedures. Every effort will be taken to process cases as expeditiously as possible by adhering to the time frames established in the following procedure.  NOTE: in some situations individual faculty may discover or respond to suspected academic misconduct in his/her own course, conduct an investigation, and apply sanctions without implementation of PROFITS procedures (see Flowchart #1 PDF document icon for Faculty Reporting Academic Misconduct).

    Confidentiality - An essential element of the Professional Integrity System is confidentiality. Students, faculty, and staff who participate in the reporting, investigation, or hearing of suspected misconduct are bound to confidentiality. All documentation related to suspected misconduct will be secured appropriately.
    1. Report of occurrence (See Flowcharts #1 PDF document icon and #2 PDF document icon for Faculty and Student Reporting Academic Misconduct): Any person suspecting misconduct will report the incident in question to a member of the PROFITS Committee, either orally or in writing. Initial reports made by faculty, staff, and students of the School of Nursing must be made within 5 academic days from the day of detection. The PROFITS Committee member will inform the individual reporting the suspected misconduct that it will be necessary to disclose his/ her name to the accused student only if the investigation determines that a hearing is needed. When a faculty member reports an occurrence, he/ she cannot apply sanctions for any suspected occurrence. The PROFITS Committee chair will exercise discretion as to whether to proceed with an investigation when a report of suspected misconduct is received outside the usual reporting time.

      PROFITS Committee members are responsible for reporting occurrences to the PROFITS Committee Chair within 1 academic day of receiving a report of an occurrence. The PROFITS Committee chair will request a written statement of the occurrence from the person reporting. The PROFITS Committee Chair will appoint an investigator from among the faculty members on the Committee within 1 academic day. All data gathered by the investigator will be documented in writing. The investigator is charged to speak with the person reporting the occurrence, the student in question, and other individuals who may be involved . Confidentiality will be maintained in all cases. In cases where patient safety is a factor, identification of the student in question will be revealed strictly on a need–to–know basis. After data are gathered the investigator will meet with the committee chairperson to determine the need for a hearing.
    2. The student in question will be notified by the PROFITS Committee Chair of the suspected misconduct within 1 academic day of receiving the report (See Flowchart #3 PDF document icon “What Should I do if I am Suspected of Academic Misconduct in the School of Nursing”). Relevant evidence known to the chair and/ or investigator will be made available to the student being investigated. The student in question will be asked to provide a written statement of their account of the incident for the investigation.  During the time of the investigation and pending a hearing the student in question is encouraged to continue attending class. The student in question may not drop a course to avoid investigation of alleged misconduct or imposition of sanction if it is found that misconduct occurred. Only if it is found that misconduct did not occur, or if the charges are dismissed, may the course be dropped following the regular procedures of the University.
    3. The investigator and the PROFITS Committee Chair will meet within 5 academic days after the appointment of the investigator, to determine whether evidence is sufficient to require a hearing.
      1. If a hearing is to be held, the student in question will be notified, informed of the allegations, told the name of the person who reported the incident and given a copy of the investigators report. The student in question will be informed of the right to select an Advisor, call witnesses and/ or submit documentation. Each party will be notified of the date, time, and place of the hearing as soon as details are finalized, but no later than 2 academic days prior to the hearing
      2. If participating in the hearing, the person who reported the incident will be given a copy of the investigator's report, and informed of the right to select an Advisor. At this time PROFITS committee members will receive notice of hearing.
      3. If the PROFITS Committee Chair and the investigator determine there is insufficient evidence to bring the case to a hearing, the student in question will be notified by means of direct communication, either in writing or in person, within 2 academic days of the decision that the charge has been dismissed. All documented material related to the investigation will be destroyed and information about the investigation will remain confidential.
    4. All cases will be heard by the PROFITS Committee within 15 academic days after the Chairperson and investigator determine there is sufficient evidence to hold a hearing. Cases not heard within this period will be dismissed, unless extraordinary circumstances prevent a hearing within the 15 academic days.
    5. Without prior notification to the PROFITS Committee chair, failure to report to the hearing will result in the following action: Failure to appear on the part of the student in question: Decision is made based on that student's testimony given to the PROFITS Committee investigator during the investigation process. The right to further speak to the alleged misconduct or answer additional questions is waived.
    6. In instances where the student in question admits that he/ she committed the misconduct, the Committee will be given access to the investigator's report and will meet to recommend sanction(s).
    7. The hearing will occur prior to any action being taken by the PROFITS Committee to recommend sanction. If the student in question denies committing the alleged misconduct, a hearing will be held to determine what misconduct, if any occurred and to recommend sanction.
    8. Witnesses
      1. The student in question, the person who reported the incident and the PROFITS Committee are entitled to call witnesses.
      2. Names of the persons who will testify will be presented to the PROFITS Committee chairperson following scheduling of a hearing and at least 7 academic days prior to the hearing date. The Committee chairperson will disclose all witnesses to the appropriate persons at least 5 academic days prior to the hearing.
      3. All witnesses will appear in person to testify before the PROFITS Committee and are subject to cross examination by PROFITS Committee members and the student in question.
      4. Facts pertaining to the case will not be shared with the witnesses by the Committee.
    9. Hearing Procedures
        The Hearing Panel will be comprised of the members of the PROFITS Committee excluding the member who served as the investigator for the case in question.
      1. The hearing will at all times be presided over by the PROFITS Committee Chair. The individual presiding over the hearing will decide all questions of procedure, evidence, and conduct of the proceedings. He/she will administer oaths or affirmations to witnesses and members of the Hearing Panel and may recess or adjourn the hearing, upon request of any Hearing Panel member, student, or his/ her own motion upon such terms and conditions as he/ she deems just.
      2. Prior to assuming its duties as a Hearing Panel, each member of the PROFITS Committee will swear or affirm to justly and fairly weigh the evidence and to cast his/ her vote based solely upon the evidence, testimony, and content of the hearing, and to follow the instructions of the individual presiding over the hearing. Extenuating circumstances will not be considered in deciding whether or not the misconduct occurred.
      3. The only persons allowed in closed hearings of the PROFITS Committee will be the student in question and his/her PROFITS Advisor, the individual who reported the occurrence and his/her PROFITS Advisor, witnesses while testifying, PROFITS Committee members, the individual presiding over the hearing, and Office of Student Affairs support staff. The student in question and the individual who reported the occurrence each presents his/ her testimony. The student in question has the right to query the individual who reported the incident and the person reporting the incident has the right to query the student in question. The name of the individual who reported the occurrence will be known only to the chair of the PROFITS Committee, members of the PROFITS Committee, the student in question, and the PROFITS Advisor.
      4. All testimony will be taken under oath or affirmation, administered by the individual presiding over the hearing. There will be a record made of the proceedings by a recorder (human and mechanical) that lends itself to completeness, accuracy and security (e. g.,  recording, video ). Upon written request therefore, any student finally aggrieved by an adverse decision of the Hearing Panel, may request and obtain a transcription of the proceedings, at his/ her own expense.
      5. No accused student can be compelled to testify at any PROFITS Committee hearing nor to answer questions posed by the hearing panel; no inference can be drawn by the Hearing Panel against a student in question due to his/ her failure or refusal to testify or respond to questions.
      6. After hearing all the evidence, testimony and any argument advanced on behalf of or against a student, the Hearing Panel will receive instructions from the individual presiding over the hearing. The instructions will be on the record and will be read as follows:
        1. The person( s) making any claim(s) or charge(s) against the student which, if true, constitutes misconduct warranting discipline, will carry the Burden of Proof. (Mandatory instruction in all cases)
        2. "Burden of Proof," for the purpose of this hearing, will mean that the Hearing Panel must be made to believe by a preponderance of the evidence, that the student in question has committed one or more of the claims or charges offered and that said claim(s) or charge(s) constitute misconduct warranting discipline. (Mandatory instruction in all cases)
        3. Therefore, if you believe that (name of student) has engaged in misconduct of the following nature: (list each claim or charge), then you will vote against the student on said claim or charge. If you do not believe misconduct has occurred, your vote will be in favor of the student upon such claim or charge, proceeding in like manner to each claim or charge until all are voted upon. (Mandatory instruction in all cases)
      7. After the instructions are given to the Hearing Panel by the individual presiding over the hearing, the Hearing Panel will deliberate in private. After voting and deliberations are complete, the Hearing Panel will adjourn.
    10. Determination of whether or not the student committed the alleged misconduct will be made by vote of the committee members. The decision will be based on a simple majority of all present, eligible voting members. Only members of the PROFITS Committee who have heard all testimony concerning the case in question will vote. The Chair will not vote except in the event of a tie. When determining the number of votes needed for a simple majority, the base number will be determined by counting the total number of votes cast. Abstentions are not permitted. Voting will occur by secret ballot.
    11. If the majority vote rules that academic misconduct occurred then there will be a separate vote by secret ballot on the recommended sanction. The sanction(s) will be determined by a majority vote of those PROFITS Committee members eligible to vote on the case. The Chair will vote only in the case of a tie. Sanction options for academic misconduct or abuse of academic resources are defined in Article II, Section 6 of the Rules and Regulations of the University Senate, adapted by the School of Nursing to include abuse of academic resources.
      1. Admonition: An oral statement that his or her present actions constitute academic misconduct or abuse of academic resources.
      2. Warning: An oral or written statement that continuation or repetition, within a stated period, of actions which constitute academic misconduct or abuse of academic resources may be the cause for a more severe disciplinary sanction.
      3. Censure: A written reprimand for actions which constitute academic misconduct or abuse of academic resources. Censure may include written warning.
      4. Reduction of grade: Treating as unsatisfactory any work which is a product of academic misconduct or which was based upon the abuse of academic resources. Reduction of grade may include the awarding of an F in the course.
      5. Disciplinary Probation: Exclusion from participation in a specified privileged or extracurricular activity for a period not exceeding 1 academic year.
      6. Suspension: Exclusion from classes and other specified privileges or activities for a definite period not in excess of 2 academic years.
      7. Transcript Citation for Academic Misconduct: The student’s transcript will state that the student has been cited for academic misconduct. This sanction will include a determination of the final grade in the course. This grade may be an “F.” The statement will be permanent unless the student applies to the Kansas University Medical Center Vice Chancellor for Academic Affairs for removal of the statement and the application is granted.
      8. Expulsion: Termination of student status for an indefinite period. The conditions of readmission, if any, will be stated in the order of expulsion. "Extenuating circumstances" may be deemed acceptable grounds for deviation by the PROFITS Committee or the PROFITS Appeals Committee from these sanctions. Students who admit to misconduct may appear before the PROFITS Committee to request a deviation from standard sanctions.
    12. Formal written notification of the findings from the hearings will be sent to the accused student by registered mail by the PROFITS Hearing Committee Chairperson within 2 academic days after the recommendation(s) have been formulated. Findings will include the Committee's decision of whether or not academic misconduct was committed. If the committee finds that academic misconduct was committed, they also will recommend one or more sanctions.
      1. If the finding is not guilty, the charge fails, and there shall be no further proceedings against the accused student on the charge.
      2. If the finding is guilty, the accused student may, within five (5) working days of receiving formal notification of said finding and sanctions, notify the Associate Dean, Student Affairs of intent to appeal the finding and/or the recommendation of sanctions. An appeal can be based only upon the belief that the decision of the Hearing Committee was arbitrary and capricious. When filing an appeal the student will state with specificity why he/she believes the decision was arbitrary and capricious.
      3. No Appeal Requested: If the accused student elects not to appeal the findings and sanction(s), the PROFITS Hearing Committee shall forward their recommendations to the Dean of the School of Nursing.  The determination of the Dean of the School of Nursing is final, and no further appeal will be available to the accused student.
      4. Appeal Requested: The Associate Dean, Student Affairs notifies the duly constituted School of Nursing Appeals Committee and that committee arranges a hearing of the student’s appeal no later than 10 academic days of notification.
    13. Appeals Committee and Hearing Procedure
      1. The Appeals Committee will be appointed by the School of Nursing Steering Committee at the beginning of the academic year to hear appeals to the outcomes of PROFITS hearings when brought forward by students. This committee will also serve in appeals in non-academic misconduct cases. The committee will consist of the following members:
        1. Three faculty, one of whom will be designated as chair. Two alternates also will be designated should the appointed faculty have a conflict of interest.
        2. One undergraduate and one graduate student appointed by the School of Nursing Steering Committee at the beginning of the academic year. Two alternates will be designated should the appointed students have a conflict of interest.
        3. Members of the SAPC and PROFITS Committees, the Advisor, and individuals involved in the alleged incident will not be eligible to serve on the Appeals Committee.
        4. The members of the Appeals Committee will receive instruction regarding the PROFITS Appeals process from the Associate Dean for Student Affairs.
      2. The hearing will at all times, be presided over by an Appeals Committee Chair. The person presiding over the hearing will decide all questions of procedure, evidence, and conduct of the proceedings. He/ she may recess or adjourn the hearing, upon request of any Appeals Committee member, student, or his/ her own motion upon such terms and conditions as he/ she deems just.
      3. The student in question or his/ her PROFITS Advisor will present the reason for appeal to the Appeals Committee.
      4. The Appeals Committee will review the materials and testimony from the original PROFITS Committee hearing.
      5. The Appeals Committee will address relevant questions to the student in question.
      6. In private, the Appeals Committee will discuss the information presented.
      7. The Appeals Committee will vote on whether appeal meets stated grounds (i.e. arbitrary or capricious). A simple majority is required.
      8. If appeal meets grounds, the Appeals Committee will vote on whether to modify or reverse the decision made by the PROFITS hearing committee.  A simple majority vote is required.
      9. Should the Appeals Committee reverse the PROFITS determination of guilt, the charge fails and there shall be no further proceedings against the accused student on said charge.
      10. Should the Appeals Committee affirm the PROFITS Hearing Committee’s determination, the PROFITS Hearing Committee shall forward their findings and recommendations for sanction(s) to the Dean of the School of Nursing.
      11. Formal written notification of the Dean's decision will be sent to the student from the Office of the Dean within 10 academic days by certified or registered mail. The Dean will notify the hearing chair of the decision in writing using the most expeditious means available (first class mail, campus mail, hand delivered, etc.) If the sanction(s) is relevant to the person reporting the occurrence, the Dean will also notify that individual.
      12. The determination of the Dean of the School of Nursing is final, and no further appeal will be available to the accused student.
    14. All data from the investigation and hearings are confidential. Except for the investigator assigned to collect data related to a reported incident, members of the PROFITS Committee will not discuss cases with anyone not connected with the PROFITS Committee. During the investigation, the investigator will maintain confidentiality during all contacts to collect data. Breaches of confidentiality will result in immediate dismissal from the PROFITS Committee. Witnesses and PROFITS Advisors also will be bound by confidentiality. All records and evidence from the hearing, including notes taken by individual Hearing Panel members, will be collected by the PROFITS Committee Chairperson before the Hearing Panel disbands. These materials will be secured in the Office of Student Affairs for 5 years.
  6. Evaluation – Evaluation of the System will be conducted by the PROFITS Committee on a regular basis (frequency to be determined).
  7. Revisions – Procedures and policies outlined in this document are subject to change


RESOURCES/DIAGRAMS
Flowchart: Faculty Reporting Academic Misconduct PDF document icon
Flowchart: Student Reporting Academic Misconduct PDF document icon
Flowchart: “What Should I do if I am Suspected of Academic Misconduct in the School of Nursing PDF document icon
PROFITS Hearing Timeline PDF document icon

Adopted: 4-28-95
Revised 1-26-98, 3-29-99, 3-27-00, 1-26-04, 04-27-09, 07-15-10, 4-23-12

SCHOOL OF NURSING STUDENT GRIEVANCE PROCEDURE

The following procedure is available to any student(s), graduate or undergraduate, in the School of Nursing, should a conflict arise between a student(s) and a faculty member or other person(s) (hereinafter called the involved party or parties) pertinent to the student's program of study. This procedure is NOT to be used by a student(s) seeking resolution of conflicts arising because of academic or non-academic misconduct.

NOTE: ISSUES INVOLVING GRADES IN A PARTICULAR CLASS SHOULD BE RESOLVED BETWEEN THE FACULTY FOR THE COURSE AND THE STUDENT(S), AND WILL NORMALLY NOT BE CONSIDERED GROUNDS FOR GRIEVANCE. EXCEPTIONAL CIRCUMSTANCES MUST BE EVIDENT FOR GRADE MATTERS TO FALL WITHIN GROUNDS FOR A GRIEVANCE.

Should a conflict exist, it is the student's responsibility to follow the proper sequence in the Grievance Procedure. THE STUDENT(S) HAS THE RIGHT TO WITHDRAW FROM THE CONFLICT RESOLUTION PHASE OR THE FORMAL GRIEVANCE AT ANY POINT IN THE PROCESS.

CONFLICT RESOLUTION PHASE:
I. PRELIMINARY RESOLUTION EFFORTS:
Upon administrator notification of a conflict, the administrator will advise the student to complete the following conflict resolution steps prior to initiating a FORMAL GRIEVANCE.

  1. The student(s) will make a good faith effort to resolve the conflict with each involved party within seven (7) academic days of conflict resolution phase advisement. The student(s) is to meet with or make an appointment with each involved party to discuss the incident in a mutually agreed upon location. The goal of this meeting is to agree upon a resolution to the conflict.
  2. In the event that no resolution is reached, the student(s) should attempt to resolve the conflict with each lead faculty of the course for that semester (if not already accomplished with the first meeting). This meeting should be held within five (5) academic days of the first meeting.
  3. In the event that no resolution is reached between the student(s) and each lead faculty, or in the event that the course does not have a lead faculty, or the lead faculty is the object of the Grievance, the student(s) should attempt to resolve the conflict in a meeting that includes all involved parties and the appropriate Associate Dean. This meeting should be held within five (5) academic days of the initial meeting between the student(s) and the involved party(ies), or within five (5) academic days of the student(s)--lead faculty meeting, according to the particular case.
  4. If the conflict fails to be resolved after steps A-C, and the student(s) wishes to enter into a formal Grievance procedure, the student(s) will have the opportunity for a hearing before the Student Admissions and Progression Committee.
  5. It is the responsibility of the student(s) and involved parties to keep written documentation of any and all meetings during the Conflict Resolution Phase.
  6. The student(s) has the right to continue class as scheduled.

FORMAL GRIEVANCE PHASE:
II. PROCEDURE: Throughout the entire Grievance process both involved parties have procedural guarantees as outlined in Article XIV of the University Senate Code. It is required that all steps be carried out within the prescribed time limits. Failure to do so on the part of the student(s) may negate the Grievance. There are four steps:

STEP I: The student(s) will submit a typed statement of the Grievance to the Dean of the School of Nursing within five (5) academic days of conclusion of the steps in the Conflict Resolution Phase. Upon receipt of this statement the Dean will:

  1. Notify the student(s) of the right to select a faculty advisor. In the instance of a Grievance filed by a student group, the student group may be represented at the meeting referenced below by no more than two (2) currently enrolled University of Kansas School of Nursing students from the group initiating the Grievance, and these students may be accompanied by an advisor. These parties will have no vote in the Committee decision. The role of the advisor is to support the student(s) in regards to procedural and/ or substantive (relating directly to the allegation) areas. It is the student's responsibility to contact the advisor and obtain his/ her consent to serve as an advisor;
  2. Forward the Grievance to the Chairperson of the Student Admission and Progression Committee. If the involved party is the Chairperson, the Dean will forward the Grievance to the Chair of the School of Nursing Faculty Steering Committee, who will appoint a replacement chairperson for the hearing;
  3. Forward a copy to the involved party(ies).

STEP II
The Chairperson of the Student Admission and Progression Committee may extend this time period for extenuating circumstances only. The Chairperson will initiate communication with the student(s) and involved party(ies) within seven (7) academic days of the time that the Grievance is filed with the Dean to set the hearing date. The Chairperson of the Student Admission and Progression Committee will schedule a meeting of the committee and all involved parties to hear the Grievance. The Student Admission and Progression Committee consists of six (6) faculty members, (two (2) representatives from each program level), and three (3) student representatives, (one from each program level). Membership of this Committee may include a representative from another University department if deemed appropriate to the situation. Substitutes for this committee can be appointed by the Chairperson as deemed necessary for reasons of conflicts of schedule or interest.

The student(s) has a right to an unbiased tribunal. If the student(s) perceives that there is a potential conflict of interest with any member of the committee, a specific written declaration of this potential conflict of interest should be presented to the Chair of the School of Nursing Faculty Steering Committee. If the Chair of the Faculty Steering Committee agrees about the potential conflict of interest, he/ she will appoint a replacement from the appropriate category (student representative or faculty member of the committee).

The meeting will be scheduled no later than twenty-one (21) academic days following the Student Admission and Progression Committee's receipt of the Grievance.

The chairperson may seek advice on procedural matters about the Grievance from the Associate Dean of Student Affairs, the Dean of Student Services and/or university attorney.

STEP III
The purpose of the Student Admission and Progression Committee is to gather pertinent information in a fair and impartial manner and to recommend to the Dean of the School of Nursing an appropriate course or courses of action.

Within five (5) academic days of receipt of the meeting notification from the Chairperson of the Student Admission and Progression Committee, students, and all involved parties will provide the Student Admission and Progression Committee with:

  1. a copy of any and all documentation regarding the issue that the student(s) identified in the Grievance statement;
  2. information regarding a declared documented disability if it is relevant to the issue identified by the student(s) in his/her Grievance statement;
  3. the names of witnesses to the conflict.

The student(s) and the involved party(ies) will be responsible for notifying their witnesses of the date, time and place of the meeting in which they are to testify.

The student(s) and involved party(ies) will be provided a list of the members on the Grievance Committee, and given the opportunity to review all of documentation and the list of witnesses submitted to the Student Admission and Progression Committee prior to the meeting with the committee. In the event that the documentary evidence or the names of witnesses are not available by the deadline, the student(s) and all involved parties will be given time at the beginning of the proceeding to review the material submitted.

All involved parties will be invited to be present during the meeting in which the student’s(s’) Grievance is addressed. Witnesses may be present only during the time that their testimony is required. However, the party(ies) against whom the Grievance is filed, is not required to give testimony or evidence and will be so informed at the beginning of the proceeding. The role of the advisor during the hearing process is to support the student(s). This advisor may not question any witnesses or hearing members.

The process of the hearing will progress as follows:

1. Opening Remarks by chair:

  1. Purpose of convening to hear Grievance brought by . . .
  2. Official record of proceedings will be the audio recording

2. Introductions

  1. state name, role (student(s)/grievant(s), advisor, involved party(ies), or committee member), and level represented (Undergraduate or Graduate)

3. Due Process (Chair to explain steps in the Exhaustion Phase that led to the Hearing Phase.)

4. Procedure (Chair to explain items below.)

  1. Role of the chair
    1. May consult with Manager, Office of Student Affairs about procedural matters.
    2. May consult with legal counsel about procedural matters.
  2. Witnesses present only during testimony
  3. Involved party(ies) is not required to give testimony or evidence

5. Confirmation of no conflict of interest

6. Statement of confidentiality to be read to each new party during the hearing

7. Chair to ask about any questions before hearing the Grievance

8. Presentation of the Grievance and testimony by student(s)

9. Questioning of student(s) by involved party(ies)

10. Questioning of student(s) by Student Admission and Progression Committee

11. Testimony of witnesses for the student(s)

12. Questioning of witnesses for the student(s) by involved party(ies)

13. Questioning of witnesses for the student(s) by Student Admission and Progression Committee

14. Chair dismisses each witness and calls for the next witness

15. Presentation of testimony by involved party(ies) if party(ies) desires (optional)

16. Questioning of involved party(ies) by student(s)

17. Questioning of involved party(ies) by Student Admission and Progression Committee

18. Testimony of witnesses for the involved party(ies)

19. Questioning of witnesses for the involved party(ies) by student(s)

20. Questioning of witnesses for the involved party(ies) by Student Admission and Progression Committee

21. Presentation of counter evidence by student(s) (optional)

22. Presentation of counter evidence by involved party(ies) (optional)

23. Any hearing panel member may ask final questions (if any) of either the student(s) or involved party(ies), if desired

24. Summary by student(s)

25. Summary by involved party(ies)

26. Closure of hearing by the Chairperson


Minutes of the proceeding will be audio recorded. All participants will maintain strict confidentiality of the proceedings and outcome of the entire Grievance process. All records related to the proceedings will be collected by the chair of the Student Admissions and Progression Committee and secured in the Office of Student Affairs for 10 years, after which all documents will be shredded. All photocopied material (other than that required for archiving) will be shredded immediately after the hearing.

Committee deliberations and final decision will be made in closed session. The vote for the final decision will consist of a simple majority of the voting members. The voting members consist of all committee members except the chairperson, who may vote in case of a tie. The committee will base all decisions on all of the evidence presented to the committee and known to the student(s) and involved parties. After all evidence has been heard, the Student Admission and Progression Committee will prepare a written summary of the hearing, including the final decision on the Grievance and the recommendation. The Student Admission and Progression Committee will forward the document to the Dean of the School of Nursing within five (5) academic days after completing deliberations. The committee will not convey this decision or the recommendations to the student(s) because the committee's recommendations are only advisory.

STEP IV
The Dean may implement or reject the recommendations of the Committee. The decision of the Dean shall be final and not subject to further appeal. The Dean will notify the student(s) and involved party(ies) in writing of his/ her decision on the matter by certified mail. This should normally take place within seven (7) academic days from the time the Dean receives the Committee's summary and recommendation. The student(s) has the right to continue class as scheduled until such time as the Dean's letter, containing the final decision, is received.

Approved: 3/29/99
Reviewed On: 3/29/99, 11/26/01, 2/16/04, 12/5/05, 12/3/07, 12/1/08, 4/19/10, 4/22/11, 2/20/12
Last revised: 5/9/14

 

 

SCHOOL OF NURSING NON-ACADEMIC MISCONDUCT POLICY

I.   Definition. Students and nursing student organizations are expected to conduct themselves as responsible and professional members of the University community. Non-Academic misconduct includes any violation of Board of Regents, University and/or School of Nursing policy as applicable to nursing students, for example substance abuse. While on University premises or at University sponsored or supervised events, students and organizations are subject to disciplinary action for violations of published policies, rules, and regulations of the University, Board of Regents and/or School of Nursing, including, but not limited to offenses listed in this policy:

Any student or organization conduct that potentially violates the University’s policies prohibiting discrimination, harassment and retaliation will be reported to the  University’s Office of Institutional Opportunity and Access. 

Offenses Against Persons. Included but are not limited to those listed.
An offense against a person may be committed when a student:  

Threatens or attempts to threaten the physical health of another person.

Places another person in danger of serious bodily harm or fear of serious bodily harm.

Uses physical force in a manner that is intimidating or threatening or that endangers the health, welfare, or safety of another person.

Willfully, and repeatedly follows, stalks or attempts to make unwanted contact with another person (e.g., other students, patients, visitors, faculty, University staff, co-workers).  This includes but is not limited to communication and any action(s) that appear to be threatening or violent, no matter the method of communication. 

Exhibits unwelcome and/or inappropriate sexual behaviors with other students, patients, visitors, faculty, University staff, or co-workers.

Engages in hazing of another person for the purpose of initiation or admission into, affiliation with, or continuation of membership in any organization operating under the sanction of the University. "Hazing" includes, but is not limited to, any action, activity, or situation that endangers the mental or physical health, welfare, or safety of a person, exposes a person to extreme embarrassment, or involves personal servitude. For purposes of this policy, hazing is considered to be a forced activity regardless of the apparent willingness of an individual to participate in the activity. 

Possesses or carries any firearm, weapon, or explosive on University premises.

Falsely reports a bomb, fire, or other emergency.

Offenses Against Property. Include but are not limited to those listed.
An offense against property may be committed when a student: 

Knowingly and without proper consent or authorization has in his or her possession the property of another person, the University, or any third person or entity, including clinical sites. 

Knowingly and without proper consent or authorization removes, uses, misappropriates, or sells the property of another person, the University, or any third person or entity, including clinical sites.

Accesses, without proper authorization, student, personnel or patient records, University records or clinical site records. 

Damages or destroys property owned or in the possession of another person, the University, or any third person or entity, including clinical sites. 

Obtains the property of another person by misrepresentation or fraudulent means.

Misuses, damages, or alters any fire-fighting or other safety equipment. 

Enters the facilities of, or uses the property of another person, the University, or any clinical site without proper consent or authorization. 

Knowingly, and without proper payment, uses the services of the University or any clinical site that require payment. 

Offenses Against the Orderly Process of The University.   Include but are not limited to those listed.
An offense against the orderly process of the University may be committed when: 

A student causes or attempts to cause a substantial disruption or obstruction of classroom or clinical teaching, research, administration, disciplinary proceedings, other University learning activities, or other authorized, permitted, or constitutionally protected activities on University premises, including employment, recruitment, and public service functions. 

A student or applicant knowingly furnishes false information to the University, faculty, or staff; or a student, applicant, or former student forges, alters, misrepresents, or misuses University documents, records, or instruments of identification. 

Other Offenses. Include but are not limited to those listed.

Violations of the University’s social media policy.

HIPAA violations

Conviction of a felony that violates applicable Board of Regents, University and/or School of Nursing policies and/or that would disqualify the student from participation in University and/or School of Nursing activities or educational requirements, including but not limited to clinical activities.

Substance abuse. (Substance abuse in this policy does not include the unimpaired individual using a controlled substance pursuant to a valid prescription.)

Being impaired or under the influence of alcohol or other drugs or controlled substances while in clinical settings, on University premises, or engaged in University-related activities.

Non-compliance with Impaired Student Assistance policy and/or agreements/contracts associated to it.

Any other conduct in violation of applicable Board of Regents, University and/or School of Nursing policies.

Offenses  by a Student Organization or Campus Organization.  Include but are not limited to those listed.

Organizations may be held responsible for conduct in accordance with guidelines established for individual students. Organizations also may be held responsible for their conduct determined to be a recognized group activity regardless of location (on or off University premises) or University supervision or sponsorship.  Organizations may be sanctioned in a manner suitable to the circumstances, similar to those outlined for individual students. 

II. Advisors 

The purpose of the Advisor is to provide advice to a student or organization (the word student will be used in the remainder of this policy, but will also mean organization) suspected of non-academic misconduct.  A separate Advisor would provide advice to the person who reported the misconduct. The Advisor(s) will provide guidance in regard to procedural issues relating directly to the allegation, its investigation, and any related hearing. The Advisor(s) will have an obligation of confidentiality. The Advisor(s) may be any faculty member in the School of Nursing, except members of the Student Admissions and Progressions (SAP) Committee. 

The SAP Committee Chair will notify the accused student and the person who reported the misconduct of the right to select a faculty advisor of his/ her choosing. It is the individual's responsibility to contact a faculty member and obtain his/her consent to serve as advisor. 

Advisors, at the request of the individual they are assisting, will be allowed to attend the hearing and be present during testimony before the SAP Committee and the Appeals Committee.  Advisors cannot be present during the SAP Committee or Appeals Committee discussion and decision.  Advisors are not permitted to present testimony at any time during the hearing.

III.  Investigation and hearing of suspected non-academic misconduct

Any behavior described in section I of this policy constitutes an occurrence of suspected misconduct. Every effort will be taken to process cases as expeditiously as possible by adhering to the time frames established in the following procedure.  Occurrences of suspected misconduct will be addressed using the following procedures:

Report of occurrence: Any person suspecting misconduct should report the incident in question to a member of the SAP Committee, either orally or in writing within 5 academic days from the day of detection. A report may be made by faculty, staff, and students of the School of Nursing or any other person witnessing suspected misconduct. The SAP Committee member receiving the report will inform the individual reporting the suspected misconduct that it will be necessary to disclose his/her name to the student in question during the investigation.  When a faculty member reports an occurrence, he/she cannot apply sanctions for any suspected occurrence of misconduct prior to exhaustion of these procedures. The SAP Committee chair will exercise discretion as to whether to proceed with an investigation when a report of suspected misconduct is received outside the usual reporting time. 

SAP Committee members are responsible for reporting suspected occurrences to the SAP Committee Chair within 1 academic day of receiving a report of an occurrence. The SAP Committee Chair will appoint an investigator from among the faculty members on the Committee within 1 academic day after receiving notice of the report. All data gathered by the investigator will be documented in writing. The investigator is charged to speak with the person reporting the occurrence, the student in question, and other individuals who may be involved directly. Confidentiality will be maintained in all cases. In cases where a patient is involved, identification of the student in question will be revealed to the University or clinical site strictly on a need-to-know basis.   After data are gathered, the investigator will meet with the committee chairperson to determine the need for a hearing. 

The student alleged to have engaged in misconduct will be notified by the SAP Committee Chair of the suspected misconduct within 1 academic day of receiving the report. Relevant evidence known to the investigator will be made available to the student being investigated. During the time of investigation and pending a hearing the student is encouraged to continue attending class. The student may not drop a course to avoid investigation of alleged misconduct or imposition of a sanction if it is found that misconduct occurred.  Only if it is found that misconduct did not occur, or if the charges are dismissed, may the course be dropped following the regular University procedures.

The investigator and the SAP Committee Chair will meet as soon as possible, but not later than 20 academic days unless there are extenuating circumstances as determined by the SAP Committee Chair after the appointment of the investigator, to determine whether evidence is sufficient to require a hearing by the SAP Committee or if the alleged occurrence shall be referred to other established procedures within the University related to policies such as: Impaired Student Assistance Program in the School of Nursing; Alcohol and Drug Use Policy, Policy and Prevention Concerning Sexual Assault, Policy on Sexual Harassment, and Policy on Racial and Ethnic Harassment.  The investigator and the SAP Committee Chair may consult with the Associate Dean-Student Affairs and KUMC Legal Counsel.

If it is determined that the evidence warrants a hearing by the SAP Committee, the accused student will be notified of the allegations, told the name of the person who reported the incident, given a copy of the investigator's report, be informed of the hearing procedures, the right to select an Advisor, and the right not to testify . The person who reported the incident also will be informed that a hearing will be held, given a copy of the investigator's report, and informed of the right to select an Advisor. Each party will be notified of the date, time, and place of the hearing no later than 5 academic days after the investigator and chair meet. At this time SAP committee members will receive notice of the hearing. If the alleged misconduct is referred to other established procedures of the University, the student will be notified of this no later than 5 academic days after the investigator and chair meet.

If the SAP Committee Chair and the investigator determine there is insufficient evidence to bring the case to a hearing, the student will be notified by means of direct communication, either in writing or in person within 5 academic days that the charge has been dismissed. All documented material related to the investigation will be destroyed and information about the investigation will remain confidential. 

All cases will be heard by the SAP Committee within 20 academic days after the Chairperson and investigator determine there is sufficient evidence to hold a hearing. Cases not heard within this period will be dismissed, unless extenuating circumstances prevent a hearing within the 20 academic days

Without prior notification to the SAP Committee chair, failure to report to the hearing will result in the following action:

Failure to appear on the part of the student in question:  Decision is made based on that student's testimony given to the SAP Committee investigator during the investigation process. The right to further speak to the alleged misconduct or answer additional questions is waived. 

Failure to appear on the part of the individual who reported the occurrence:   This may lead to dismissal of the charge. However, the SAP Committee will consider the specific circumstances and may, within its discretion, continue the hearing process without the reporting individual.

The hearing will occur prior to any action being taken by the SAP Committee to recommend sanction. If the student in question admits that he/she committed the alleged misconduct, the hearing will be held to determine only the recommended sanctions.  The student in question will appear before the SAP Committee unless he/she waives this right. In instances where the student in question admits that he/she committed the misconduct, the Committee will be given access to the investigator's report. 

If a hearing is to be held, representation by legal counsel is neither required nor encouraged. Either the investigator or the reporting party will present the charge and evidence and witnesses supporting the charge of misconduct.  However, should the student in question decide to be represented by an attorney, the School of Nursing will request that University Counsel present the charge and the evidence and witnesses supporting the charge. Within 2 academic days of being notified that a hearing will be held, the student must inform the SAP Committee Chairperson of his/her decision to be represented by an attorney.

The student in question and the person presenting the charge are entitled to call witnesses. The Advisor may not serve as a witness on behalf of the student in question. Names of persons who will testify will be presented to the SAP Committee chairperson by the student in question and the person presenting the charge following scheduling of a hearing and at least 10 academic days prior to the hearing date. The SAP Committee chairperson will disclose all witnesses to the appropriate persons at least 8 academic days prior to the hearing. All witnesses will appear in person to testify before the SAP Committee and are subject to cross examination by SAP Committee members, the person presenting the charge, and the student in question.  Other facts pertaining to the case will not be shared with the witnesses by the Committee.

Hearing Procedures

The Hearing Panel will be comprised of the members (faculty and students) of the SAP Committee excluding the member who served as the investigator for the case in question.

If the involved parties or the accused student perceives that there is a potential conflict of interest with any member of SAP Committee, a specific written declaration of this potential conflict of interest should be presented to the Chair of SAP Committee. If the Chair of SAP Committee agrees that a potential conflict of interest exists, he/she shall appoint a replacement from the appropriate category (student representative or faculty member of the committee). If the involved parties or the accused student perceives that there is a potential conflict of interest with the Chair of the SAP Committee, a specific written declaration of this potential conflict of interest should be presented to the Chair of the School of Nursing Faculty Steering Committee. If the Chair of the Faculty Steering Committee agrees that a potential conflict of interest exists, he/she shall appoint a replacement.

The Chair of the SAP Committee will preside over the hearing and will decide all questions of procedure, evidence, and conduct of the proceedings. He/she will administer oaths or affirmations to witnesses and members of the Hearing Panel and may recess or adjourn the hearing, upon request of any Hearing Panel member, student, counsel, or his/her own motion upon such terms and conditions as he/she deems just.  The administration of oaths/affirmations will be as follows:  “Do you as Hearing Panel members swear or affirm to justly and fairly weigh the evidence and to cast your vote based solely upon the evidence, testimony, and content of the hearing, and to follow the instructions of the Chair?”

Prior to assuming its duties as a Hearing Panel, each member of the SAP Committee will swear or affirm to justly and fairly weigh the evidence and to cast his/ her vote based solely upon the evidence, testimony, and content of the hearing, and to follow the instructions of the SAP Chair.

The only persons allowed in hearings of the SAP Committee will be the student in question and his/ her Advisor (for an organization, the organization may be represented by 2 student members, and these students may be accompanied by an advisor), the individual(s) who reported the occurrence, witnesses while testifying, the investigator, the SAP Chair and Committee members, School of Nursing Manager of Student Affairs (recording staff member for SAP Committee), and legal counsel, when this option is exercised. The student in question and the individual(s) who reported the occurrence each present his/her testimony. The student in question has the right to question the individual(s) who reported the incident. The name of the individual(s) who reported the occurrence will be known only to the chair of the SAP Committee, members of the SAP Committee, the student in question, and the Advisor, and legal counsel when this option is exercised.

All testimony will be taken under oath or affirmation, administered by the SAP Committee chair. There will be a record made of the proceedings by such other mechanical means as lends itself to completeness, accuracy and security (e. g., audio and/or video recording). Upon written request, any student found to have engaged in misconduct and subject to an adverse decision of the Hearing Panel, may request and obtain a transcription of the proceedings, at his/her own expense.

The process of the hearing agenda will progress as follows:

Opening remarks by chair

a.  Purpose of convening to hear accusation of non-academic misconduct brought by ___, against ___.

b.  Official record of proceedings will be the tape recording (or other method of recording)

Introductions

State name, role (accused student, advisor, individual reporting, committee member) and level (graduate, undergraduate)

Due Process (Chair to explain exhaustion of steps leading to the hearing phase.)

Procedure (Chair to explain items below.)

  • Role of the chair
    • May consult with Associate Dean of Student Affairs
    • May consult with legal counsel
  • Witnesses present only during testimony
  • Individual reporting is not required to give testimony or present evidence.
  • Conflict of interest (Chair to ask, “For the record, does any party have a conflict of interest with any member of the SAP Committee?”
  • Statement of confidentiality to be read to each new party to the hearing.
  • Chair to ask about any questions before hearing the accusation of non-academic misconduct.
  • Presentation by investigator (or the person presenting the charge and the supporting evidence) of the accusation and testimony by individual reporting the incident.
  • Questioning of individual reporting by SAP Committee and by the accused student..
  • Testimony of other witnesses in support of the charge.
  • Questioning of individual reporting by SAP Committee and by the accused student..
  • Chair dismisses each witness and calls for the next.
  • Presentation of testimony by accused student if desired (optional).
  • Questioning of accused student by SAP Committee.
  • Testimony of witnesses for the accused student.
  • Questioning of witnesses for the accused student by SAP Committee and by the accused student.
  • Presentation of counter or rebuttal evidence by the person presenting the charge (optional)
  • Presentation of counter or rebuttal evidence by accused student (optional)
  • Any hearing panel member may ask final questions (if any) of either party, if desired.
  • Closing statement by individual reporting.
  • Closing statement by accused student.

Closure of hearing by the Chair 

No student can be compelled to testify at any SAP Committee hearing nor to answer questions posed by the hearing panel; no inference can be drawn by the Hearing Panel against a potential student witness due to his/ her failure or refusal to testify or respond to questions. 

After hearing all the evidence, testimony and any argument advanced on behalf of or against a student, the Hearing Panel will receive instructions from the SAP Committee chair. The instructions will be on the record and will be read as follows:

The person(s) making any claim(s) or charge(s) against the student which, if true, constitutes misconduct warranting discipline, will not carry the Burden of Proof. (Mandatory instruction in all cases.)

"Burden of Proof," for the purpose of this hearing, will mean that the Hearing Panel must be made to believe by a preponderance of the evidence, that the student has committed one or more of the claims or charges offered and that said claim(s) or charge(s) constitute misconduct warranting discipline. (Mandatory instruction in all cases.)

Therefore, if you believe that (name of student) has engaged in misconduct of the following nature: (list each claim or charge), then you will vote against the student on said claim or charge. If you do not believe misconduct has occurred, your vote will be in favor of the student upon such claim or charge, proceeding in like manner to each claim or charge until all are voted upon. (Mandatory instruction in all cases.) 

After the instructions are given to the Hearing Panel by the SAP Committee chair, the Hearing Panel will deliberate in private. 

Determination of whether or not the student committed the alleged misconduct will be made by vote of the committee members. The decision will be based on a simple majority of all present, eligible voting members. Only members of the SAP Committee who have heard all testimony concerning the case in question will vote. The Chair will not vote except in the event of a tie. When determining the number of votes needed for a simple majority, the base number will be determined by counting the total number of votes cast. 

There will be a separate vote by secret ballot on the recommended sanction. When appropriate more than one sanction may be imposed. The sanction will be determined by a majority vote of those SAP Committee members eligible to vote on the case. The Chair will vote only in the case of a tie. Sanction options in order of increasing severity for non-academic misconduct are:

  • Warning:  Notice in writing that continuation or repetition of conduct found wrongful, within a period of time stated in the warning, may be the cause for more severe disciplinary action.
  • Disciplinary Probation:  Disciplinary probation shall have as its purpose the rehabilitation of the student or organization and may include suspension of specified privileges for a definite period not to exceed two years. Disciplinary probation also may require the student or organization to participate in specified activities, including one counseling information session, or may prescribe any program that is deemed just and fair under the circumstances of the case. The authority imposing this sanction (SAP Committee) may assign any qualified person within the University community, other than an undergraduate student, to act as a probation supervisor. The probation supervisor should report periodically to the Associate Dean of Student Affairs. If the probation supervisor should report that the student is not fulfilling probation requirements, the case will be reviewed by the SAP Committee, who may recommend additional sanctions. 
  • Campus/ Community Service:  Students or organizations may be required to complete a specified number of service hours to an identified campus or community agency. The authority imposing this sanction (SAP Committee) may assign any qualified person to serve as the service supervisor. If the service supervisor should report that the student or organization has not fulfilled the service requirements, the case will be reviewed as in III. 
  • Student Suspension: Exclusion from University privileges and activities as set out in the order after a hearing for a definite period not to exceed two years.  The conditions of matriculation shall be stated in the order of suspension. 
  • Organization Suspension:  Exclusion from University privileges and activities as set out in the order after a hearing for a definite period not to exceed two years. The conditions of reinstatement shall be stated in the order of suspension. 
  • Student Expulsion:  Termination of student status for a minimum of 2 years. The conditions of readmission, if any, shall be stated in the order of expulsion. 
  • Removal of Organization Registration:  Termination of registered organizational status for a minimum of 2 years. The conditions of re-authorization of organizational registration, if any, shall be stated in the order of removal of registration. 

"Extenuating circumstances" may be deemed acceptable grounds for deviation by the SAP Committee from these sanctions. Students or organizations who admit to misconduct may appear before the SAP Committee to request a deviation from standard sanctions.

Findings from the hearings will be forwarded to the Dean of the School of Nursing by the SAP Committee Chairperson within 2 academic days after the recommendation(s) have been formulated. Findings will include the Committee's decision of whether or not non-academic misconduct was committed. If the committee finds that non-academic misconduct was committed, they also will recommend one or more sanctions to the Dean, who will make a final determination of the sanction(s) to be imposed and will notify the student.

Formal written notification of the Dean's decision will be sent to the student from the office of the Dean within 10 academic days by certified mail. 

All data from the investigation and hearings are confidential.  Except for the investigator assigned to collect data related to a reported incident, members of the SAP Committee will not discuss cases with anyone not connected with the SAP Committee. During the investigation, the investigator will maintain confidentiality during all contacts to collect data. Breaches of confidentiality will result in immediate dismissal from the SAP Committee and possible disciplinary action.  Witnesses and Advisors also will be bound by confidentiality.

All records and evidence from the hearing, including notes taken by individual Hearing Panel members, will be collected by the SAP Committee Chair before the Hearing Panel disbands. These materials will be secured in the Office of Student Affairs for 15 years.

The SAP Committee Chair will notify the individual who reported the incident that an investigation has been conducted and that appropriate action has been taken following the decision.

IV. Appeals

Appeals of the Dean's decision may be made to the Appeals Committee. A student may appeal either the finding that non-academic misconduct occurred or may appeal the sanction.  

The Dean's decision is binding unless the student files an appeal with the Appeals Committee within 10 academic days from the date of the written notification of the Dean's decision.

All appeals will be considered as expeditiously as possible after receiving the written request for an appeal. 

Appeals must be based on and sustained on the grounds that the decision of the original Hearing Committee was arbitrary and capricious. When filing an appeal the student will state with specificity why he/she believes the decision was arbitrary and capricious.

An Appeals Committee, consisting of the following members, will be established to hear appeals to the outcomes of hearings when brought forward by students.

  • Three faculty, one of whom will be designated as chair, will be appointed by the School of Nursing Steering Committee at the beginning of the academic year. Two alternates also will be designated should the appointed faculty have a conflict of interest.
  • One undergraduate and one graduate student appointed by the School of Nursing Steering Committee at the beginning of the academic year. Two alternates will be designated should the appointed students have a conflict of interest.
  • Members of the SAP Committee, the Advisor, and individuals involved in the alleged incident will not be eligible to serve on the Appeals Committee. 

An Appeals hearing will be conducted as follows:

The hearing will at all times, be presided over by the Chair of the Appeals Committee. The Chair will decide all questions of procedure, evidence, and conduct of the proceedings. He/she may recess or adjourn the hearing, upon request of any Appeals Committee member, student, counselor, or his/her own motion upon such terms and conditions as he/ she deems just. 

The student in question or his/her Advisor will present the reason for appeal to the Appeals Committee. 

Members of the SAP Committee who are called to testify before the Appeals Committee will be allowed to review the records and evidence on the original hearing and deliberations before testimony is given.

The Appeals Committee will review the materials and testimony from the original SAP Committee hearing. 

The Appeals Committee will address relevant questions to the student in question.

In private, the Appeals Committee will discuss the information presented. 

The Appeals Committee will vote on whether the appeal meets the above-stated grounds to be considered arbitrary and capricious.  A simple majority is required. 

If the appeal meets the above-stated grounds and is found to be arbitrary and capricious, the Appeals Committee will vote on whether to modify or reverse the decision made by the Dean. A simple majority vote is required. 

The Appeals Committee has the sole power within the School of Nursing to modify or reverse a decision of the Dean.

Revisions - Procedures and policies outlined in this document are subject to change.

NOTE: Where appropriate, the relevance of a documented disability will be considered in respect to the conduct or behavior that has precipitated the possible nonacademic misconduct.

Implemented 8-97

Revised 3-29-99, 11-26-01, 12-3-07, 12-1-08, 10/01/12, 11/28/12, 06/24/13

 

II. ACADEMIC POLICIES OF THE BACCALAUREATE PROGRAM

A. UNDERGRADUATE PROGRAM (BSN)
See: Undergraduate Curriculum Plan

Nursing Honors Program
The Nursing Honors Program offers enhanced educational opportunities for the most academically talented, promising, and motivated baccalaureate students while providing a foundation for leadership development and articulation into graduate education. The focus of the Nursing Honors Program is development and completion of a research project under the guidance of an active research mentor. Four courses comprise the program: 

(a) NURS 382, Honors Seminar -spring junior year; 
(b) Honors section of NURS 460, Nursing Research -summer; and 
(c) NURS 461, Honors Practicum -fall and spring of senior year. 

Applications for admission to the Nursing Honors Program can be obtained from the SON Student Affairs Office. Applications are completed by students during fall of the junior year and are due about Thanksgiving. Students eligible to apply are those who are enrolled full-time in the generic BSN program and who have an overall GPA of 3.25 or higher. Note that students who are participating in the KU University Honors Program will automatically be admitted to the Nursing Honors Program -application is required for administrative purposes only. The Honors Program Admission Committee will review applications and make the final decision about acceptance into the program in December. Applicants will be notified in writing of their status into the Nursing Honors Program. 

STUDENT ADVISING 
All advising of undergraduate students for enrollment purposes or program planning purposes will be done with an Advisor in the Office of Student Affairs. For career planning or other kinds of professional growth activities, the student may seek out their faculty mentor, a faculty member with whom they have developed rapport; or the student may contact the Associate Dean for Student Affairs. Registered Nurse students are directed to consult Jeanne Schott, their faculty advisor.

Enrollment in Nursing Electives 
Students not enrolled in the University of Kansas Medical Center Baccalaureate in Nursing Program may be admitted to nursing electives on a "consent of instructor" basis. 

Enrollment in Nursing Core Courses 
All students must initially enroll for and complete theoretical and clinical core courses, concurrently. Exceptions to this policy will be handled by the Associate Dean, Academic Affairs and the lead teacher. 

Drop/ Add of Courses 
All drop and add transactions for courses are handled through the Student Affairs Office. Students wishing to drop, add or change sections in a course should see the Advisor to initiate the process and refer to the Academic Calendar for appropriate drop and add dates.

A change of section for BSN students is official after the student has met with the Student Affairs Advisor. It is the student's responsibility to process the transaction through the Registrar's Office.

Time Limit for Completion of Degree Requirements

Requirements for the Bachelor of Science in Nursing degree must be completed within five years of the date of the first enrollment in nursing courses.

Diagram: Classroom/Theory Course Problem Resolution - Graduate and Undergraduate (in PDF format)

Difficulty at Mid-Term

Academic difficulty is considered as earning a "D" or "F" in any course. Grades may be reported to the Associate Dean, Student Affairs by the lead teacher. Students may receive written notifications of the student's areas of difficulty from the Associate Dean, Student Affairs. It is the student's responsibility to seek a conference with the Student Affairs Advisor. The student and the Student Affairs Advisor will jointly assess the situation and make appropriate recommendations.

Probationary Status

Students who receive below a 2.0 GPA for the semester are placed on probation. The student is notified by letter from the Associate Dean, Student Affairs. It is the student's responsibility to seek a conference with the Student Affairs Advisor. The student and the Student Affairs Advisor will jointly assess the situation and make appropriate recommendations.

Removal from Probationary Status

A student remains on probationary status until completion of the next semester or term in which the student is enrolled full-time. (Full-time enrollment is 12 hours or more; full-time summer school is 6 hours or more). A part-time student must maintain a 2.0 GPA in the next 12 semester hours of enrollment in order to be removed from probation. Only those courses required for the nursing major (junior/ senior coursework) will apply toward the required GPA for removal from probation. If, in that semester, the student attains above a 2.0 GPA and earns "satisfactory" grades in clinical courses, the student is removed from probation. If, in that semester, the student does not attain a 2.0 GPA, the student is dismissed from the School of Nursing for academic reasons.

No student may graduate:

  1. With a nursing GPA below 2.0, and/ or
  2. With a cumulative GPA below 2.0, and/ or
  3. With any "unsatisfactory" grades.

Leave of Absence

Leaves of absence may be granted by the Associate Dean, Student Affairs.The student must meet the graduation requirements of the curriculum in effect at the time of return to the School of Nursing. Leaves of absence do not exempt one from the five-year limit for completion of the degree requirements.

Maintaining Current CPR Status 
Before beginning class, each student must pass and receive certification in the Red Cross CPR for the Professional Rescuer including AED Essentials or the American Heart Association’s BLS for Health Care Providers and must maintain that certification throughout each clinical rotation. Failure to meet this requirement will result in removal from the clinical rotation. The clinical instructor will inspect each student's card and note the expiration date. Lead teachers will be notified of students whose certification has expired or will expire before the end of the clinical rotation and will follow up with those students.

HIV-HBV Risk Exposure 
The federal government requires that students in a clinical major complete the HIV-HBV Risk Exposure learning experience and questionnaire regularly during their enrollment. This process will be administered as part of the coursework in the undergraduate curriculum. 

Class Attendance 
The University of Kansas has no policy on class attendance however, students are responsible for material presented in class and for any announcements made in class regarding changes in schedule, class content, location or similar information.

Absences from Clinical Practice 
Excused absences may be granted by the lead teacher in conjunction with faculty members of the course or courses involved. Arrangements in regard to make-up work (if required) are left to the discretion of the faculty involved.

Semester Overload 
Permission must be obtained from the Associate Dean, Student Affairs to enroll in more than eighteen hours in any one semester or more than eight hours in any summer session. 

Examinations 
All students enrolled in academic programs in the School of Nursing are required to take examinations as scheduled, unless prior permission is obtained from the lead teacher. 

Petition Process

Students may use the petition process to obtain special permission to pursue a different order of course work than normally required. A student seeking a petition should: 

1. Make an appointment with the Advisor in the Office of Student Affairs to discuss options available.

2. Upon recommendation from the Advisor, write a letter of petition to the Associate Dean, Academic Affairs. 

3. Submit the letter of petition to, and make an appointment to discuss it with, the Associate Dean, Academic Affairs.

4. The Associate Dean, Academic Affairs will select one of the following options after the appointment: 
a. Specify an action plan with regard to the petition; or 
b. Forward the petition to the School of Nursing Curriculum Committee for action; or 
c. Determine the appropriateness of the petition, including denial.

5. If the petition is to go forward to the Curriculum Committee, the Associate Dean, Academic Affairs will ask faculty members related to each individual petition to submit their input regarding agreement with the petition and rationale.

6. The Associate Dean, Academic Affairs will inform the student and the Advisor of decisions made. 

7. Following action by the Curriculum Committee, appropriate instructors will be notified on a need-to-know basis, if necessary, by the Office of Academic Affairs.

Incomplete Grade 
Refer to the current issue of The University of Kansas Undergraduate catalog for the policy on incomplete grades. 

Removal from the Clinical Setting
Diagram:
Suggested Management of Problematic or Unsafe Clinical Behavior - Graduate and Undergraduate PDF document icon

The student may be removed from the clinical setting temporarily based on the professional opinion of the faculty, if the student is: 

1. Unprepared for the clinical assignment; 

2. Performing nursing care in a manner detrimental to the patient's welfare. The student may return to the clinical setting upon validation by the faculty that the clinical deficit has been removed; 

3. Displaying behaviors defined as academic or non-academic misconduct.

 If a student is removed from the clinical area for behavior defined as misconduct, the faculty member will follow the Disciplinary Actions and Procedures for Misconduct. For definitions of Academic and Non-Academic misconduct, see those sections in this book. 

NOTE: If the student has a declared disability, the relevancy of that disability will be considered in respect to the conduct or behavior that has precipitated the possible removal. 

Removal from the Clinical Course 
Removal from the clinical course may be recommended should the deficit remain unresolved following assistance and counseling. The clinical faculty member will be responsible for conferring with the student and informing the lead teacher, division coordinator, and the Associate Dean, Student Affairs, in writing, of the rationale for this action and methods utilized to resolve the issue. The student has a right to request a conference with the lead teacher and/ or the division coordinator. The Associate Dean, Student Affairs will meet with the student to review the recommendations and take action, the Associate Dean, Student Affairs will notify the clinical faculty member of the action taken. 

ACTION TO BE TAKEN MAY INCLUDE, BUT IS NOT LIMITED TO: 

  1. Reduction in grade which may include the awarding of an" F". 
  2. Suspension from school. 
  3. Dismissal from school. 
    If the student is dissatisfied with the action taken, he/ she can request a hearing as described in the following sections.

Professional Conduct 
The University of Kansas Medical Center/University of Kansas Hospital is at once both a campus for education and a hospital complex devoted to the diagnosis and treatment of the sick and the maintenance of health.  Thus, it is imperative that health sciences students conduct themselves in such a manner as to maintain both the professionalism which typifies those who dedicate themselves to maintenance of health through education, service and research, and the hygienic conditions conducive to that maintenance of health.  Since the student has chosen to become a health professional, it is the administration's view that such professionalism reflected by appropriate behavior, appearance, and personal hygiene should begin on the first day of school and continue throughout the career.  All conduct with patients should be in accordance with the guidelines of professional behavior and in the Patient's Rights brochure

Professional Appearance for Undergraduate Nursing Students

Clinical Uniform.
A matching set of jacket and top with silk screened KU School of Nursing emblem and pants, and lab coat, must all be purchased from the KU Medical Center Bookstore.  A specific style of lab coat and scrub will be selected each year for students to purchase.  The lab coat and scrub uniform are to be worn only while the student is in clinical practice.  No part of it is to be worn in any setting where the student is functioning as an employee.

When on the clinical unit performing clinical assignments, the students are required to wear the uniform top and pants.  The jacket is optional.  The student's only other variation will be whether or not to wear a blue short sleeve or long sleeve knit shirt under the scrub top.  Note that this knit shirt is only available through the KU Bookstore.  Sleeves longer than the wrist are not allowed.  Student uniforms should fit properly and be worn without exposure of the bust/chest, midriff, and/or lower back.  Each student will wear closed toe shoes that are predominately white and professional looking, such as oxfords or walking shoes.  No shoes with open toes or perforations are allowed; no clogs or athletic shoes with colored stripes, decorations or markings are allowed (a very small colored logo is acceptable).  Shoes such as combat boots or high heels of any type are not acceptable footwear for the clinical area.  Stockings will be white or neutral in color.  Each student must use a watch, with a second hand, which is large enough to be easily visible.

In the senior practicum clinical experience, it is occasionally appropriate for the student to wear similar uniforms of the staff in that institution.  This apparel must always be approved by the faculty member prior to wearing on the units.  Uniforms and shoes are not to be excessively worn, torn, soiled or wrinkled.  Undergarments must not be visible.

Name Badge.
Students must wear the official, KU student photo identification badge at all times when at the KU Medical Center or other clinical settings.  The name badge should be worn at shoulder level.  The name badge will also allow afterhours access to specific areas of the KUMC campus.  The photograph for the identification badge will be taken during New Student Orientation.

Jewelry, Body Piercing, Tattoos, Hair and Cosmetics, Fingernails.

  • Jewelry should be kept to a minimum, and may be deemed unsafe for certain clinical settings.  Visible body piercings are normally limited to the ears, with simple stud earrings (no more than a total of four earrings), and should not present a safety hazard to patients, employees, or self.  Non-traditional body piercing/jewelry typically worn on the tongue, lips, eyebrow and nose may not be worn in the clinical setting.  In some cases, a clear or flesh colored nose stud may be allowed.  (Discrete nose piercing that reflect a cultural tradition will be assessed on an individual basis.)
  • Tattoos are to be covered while in clinical settings.
  • Hair should be clean, neatly styled and pulled away from the face to keep it from falling forward onto clients or bedside equipment.  Male students must have neatly groomed facial hair (beards, mustaches and sideburns).
  • Cosmetics are to be kept to a minimum.  Perfumes and/or colognes are to be avoided.  Smokers must be sensitive to excessive “smoker’s odor” on hair, clothing and breath.  Breath mints are permitted, but chewing gum is not allowed.
  • For all clinical settings hands and fingernails should be well groomed, with the nails trimmed to ¼ inch above each finger.  Artificial nails and chipped polish have been found to harbor pathogenic organisms and have been implicated in the transmissions of organisms to patients1.  Therefore, fingernail polish must be conservative and not chipped and the following are not allowed:  nail jewelry, artificial fingernails of any kind including but not limited to tips, overlays, wraps, extenders, gels, and press-on nails.

Siegel, J.D., Rhinehard, E., Jackson, M., Chiarello, L., and the Healthcare Infection Control Practices Advisory Committee, 2007 Guideline for isolation Precautions: Preventing Transmission of Infectious Agents in Healthcare Settings, June 20071. http://www.cdc.gov/ncidod/dhqp/pdf/isolation2007.pdf PDF document icon

Nursing clinical faculty supervising students will monitor this policy; however, the clinical agency will also monitor this policy as it involves the safety of their patients.  Clinical faculty may send a student home to achieve a professional appearance if so warranted.

On Clinical Units When Not Performing Patient Care.
When a student is on a clinical unit but not performing patient care, (s)he must wear the lab coat over professional looking street clothes (no jeans or shorts).  The KU School of Nursing patch must be sewn to the top of the right sleeve of the lab coat.

 

R. N. to B. S. N. COMPLETION

The RN-to-BSN degree completion program at the University of Kansas School of Nursing provides registered nurses a way to complete their bachelor's degrees as quickly as possible. The program can be completed in as little as one calendar year of full-time study (provided an RN begins the nursing coursework in June) or up to five years of part-time study.

The BSN is made up of 120 credit hours, 60 of which are prerequisite liberal arts and sciences courses. These may be taken at any accredited four-year or community college. The remaining 60 credit hours required for the BSN make up the nursing major. Credit for the nursing major courses are earned through a combination of portfolio examination and nursing course work. For complete information on the RN-BSN curriculum, including credit earned through portfolio examination, go to http://nursing.kumc.edu/academic-programs/undergraduate/RN-to-BSN.html

Credit hours earned by any nonresidential means, including portfolio and challenge examinations, must meet criteria set by the University of Kansas and/or the Board of Regents in order to be accepted for transfer. A maximum of 32 credit hours (including nursing course challenge exams or articulation credit) will apply toward degree completion status. Most RN students elect to complete core nursing clinical courses (25 credit hours) by these methods. Thus, no more than seven (7) credit hours of the required upper division courses can be other nonresidential credit (earned by examination, correspondence, or transfer).

Articulation Policies for Registered Nurses

The Kansas Articulation Plan for Nursing Education PDF document icon has been endorsed by the School of Nursing. Graduates of Kansas Associate Degree or Diploma nursing programs who meet the requirements stipulated in the Articulation plan will be awarded selected nursing credit hours by portfolio examination. Out of state graduates will be evaluated individually before nursing credit is awarded.

Appeal for Exception to Advanced Standing Policies
University of Kansas School of Nursing policy regarding appeal for exception to advanced standing states:

The student who fails to meet the stated criteria for:
(1) direct transfer of credit or
(2) eligibility to challenge for credit by examination

may petition the Associate Dean, Student Affairs for special consideration or waiver of the stated criteria.

 

GRADUATE PROGRAMS (MASTER'S AND DOCTORAL) 
The following information is provided as an overview of the graduate nursing program. For more detailed information, consult the Graduate Studies and Research section of this handbook and the current issue of DNP or PhD Student Manual, both are available from the School of Nursing Student Affairs Office. 

ACADEMICS
New Graduate Nursing Student Orientation
New Student Orientation will occur during prior to the start of class each semest. Newly admitted students will receive communication regarding these orientation activities. The coordination of these activities is done in the School of Nursing Office of Student Affairs. The purposes of orientation include: 
1. Students obtain packets of information related to the program. 
2. Students complete forms necessary for initial. 
3. Students receive an overview of the mission of the University of Kansas Medical Center, the Graduate School, the Graduate Programs in Nursing. 
4. Students get acquainted with each other, the campus and faculty members. 

ADVISING— Master of Science degree in nursing/Doctor of Nursing Practice/Doctor of Philosophy in Nursing The student will be assigned an academic advisor by the Associate Dean, Student Affairs at the time she/ he is admitted. Each student will be sent a letter giving the name and phone number of her/ his advisor. It is highly recommended that students contact the academic advisor at their earliest convenience. Functions of the academic advisor include the following: 
1. Long range planning with the student for the program of studies for the Master of Science degree in nursing degree. 
2. Short range planning: i. e., petition for waiver of credit; transfer of credit; independent study; defining clinical and academic needs with student. 
3. Acting as a support person or referring the student to special services as indicated. 
4. Being aware of honors and awards available and eligibility requirements.
5. Being aware of financial assistance and eligibility.

If the student wishes to change academic advisors, she/ he may do so by obtaining the consent of the faculty member chosen and by submitting the request in writing to the Associate Dean, Student Affairs. If the student wishes to change major tracks (Sub-plan), she/ he must complete a Change of Major (Sub-plan) form and submit career goals in writing to the Office of Student Affairs. Notification of approval or denial of the request will be forwarded to the student.

Students should have no doubt as to their academic standing and should not hesitate to approach the appropriate graduate faculty members for information on their academic standing and counsel. In each course, the instructor will be glad to discuss the student's work with her/ him. The Associate Dean, Student Affairs, the Associate Dean for Graduate Programs, Academic Affairs, or the Dean of the School of Nursing are available for consultation regarding more general questions. An appointment may be necessary.

GRADES
The basic grading system of Graduate Studies is an A, B, C, D, F, system, where A designates above-average graduate work; B, average graduate work; C, passing but not average graduate work; D and F, failing graduate work. (D and F work does not, of course, count toward a degree.)

The letter P is used in this system only to indicate participation in thesis, dissertation, and research enrollments directly related to thesis or dissertation, or in the first semester enrollment of a two semester sequence course. When the student's performance is considerably above or below expectations in research enrollments directly related to thesis or dissertation, with permission of the Vice Chancellor for Academic Affairs, instructors may assign a letter grade (A, B, C, D, or F). Upon completion of thesis or dissertation, as evidenced by the presentation of a thesis or dissertation, a letter grade (A, B, C, D, or F) shall be reported by the instructor for the last term of thesis or dissertation hour( s) in which the student was enrolled. This grade is to be based largely on the final product. The I grade is not appropriate for enrollment in thesis, dissertation, and research and will not be accepted.

Probationary Policy 
If a student falls below a 3.0 GPA in any semester or term, that student will be placed on academic probation. The student attending full-time (9 semester credits) must attain an overall B average in the next semester of full-time enrollment in order to be removed from probation. Part-time students will be evaluated at the end of each subsequent semester to determine their progress toward raising the overall GPA to 3.0. No more than the equivalent of a semester of full-time study will be allowed on probation. Students admitted on probation will be removed from probation upon completion of the first 9 hours if the overall GPA is above 3.0. If the GPA is below 3.0, the student will face academic dismissal. 

Provisional Policy 
An applicant may be admitted as a provisional graduate student when either the quality or kind of his or her undergraduate preparation is deficient, i. e., the student's undergraduate grade-point average is below 2.75 or the student has not met the prerequisites to do graduate work in the department or program to which he or she has applied. After the equivalent of one semester of full-time study as a provisional graduate student, the department or program in which the student is enrolled reviews his or her performance and recommends that the student be 
(1) transferred to regular status or 
(2) dropped from the Graduate School or 
(3) allowed to continue the equivalent of another semester as a provisional student. It is ordinarily expected that provisional status will not exceed two semesters. The transfer from provisional status is not automatic as it is in the case of probationary status.

Incompletes 
For enrollments other than thesis, dissertation, or research, the letter I is used to indicate coursework that has been of passing quality, some part of which is, for good reason, unfinished. The grade of I for graduate courses shall remain unchanged on the student's record except that should the student subsequently complete the coursework, the instructor would then change the I to a letter grade, i. e., A, B, C, D, or F. In addition, the School of Nursing has established a policy that a student in the Master of Science degree program, the Doctor of Nursing Practice program or Doctor of Philosophy in nursing Program has a maximum of one year from the time she/ he receives an I in a nursing course to complete the requirements for the course and receive a grade for the course. The instructor has the prerogative to require a shorter time for completion of the requirements. If the student wishes to receive credit for a course incomplete for longer than 1 year, the student then must enroll and repeat the coursework. Any exception to this rule would be determined by petition to the Student Admission and Progression Committee. The student should inquire with departments outside the School of Nursing regarding their policies for incomplete coursework, because those policies may differ. 

Repetition of graduate courses 
For students in the graduate nursing program, one required course (nursing and non-nursing) may be repeated only one time, if necessary, to earn the minimum grade of "C" or "S". Failure to earn a minimum grade of "C" or "S" in two courses or one repeated course will result in the student's dismissal from the graduate nursing program.

Graduate Studies Policies 
The official statement of policies regarding Graduate Studies programs, faculty, and students is in the University of Kansas Graduate catalog. The graduate student in nursing is responsible for being acquainted with this information. In addition, consult the Graduate Studies section of this handbook. This information should be read and available for reference by the student. The following are some of the current policies which may be of interest.

ENROLLMENT IN GRADUATE COURSES 
Graduate work is considerably more demanding and involves much more independent investigation than undergraduate study. The School regards 9 credit hours as the normal desirable full-time load in a fall or spring semester; a comparable load in a summer session would be 6 hours. 

Required enrollment: Every student doing research must be enrolled in NRSG 898 "Research Application in Nursing" or in NRSG 899 "Thesis" or NRSG 990 or NRSG 999 "Dissertation" when expecting to have consultation with the major advisor. Usually, one would expect to do this on a continuous basis until completion. The student must be enrolled during the semester in which the thesis or project is defended. PhD students must be enrolled continuously in dissertation. 

RESIDENCE REQUIREMENTS for the Master of Science Program
Thirty-seven to forty-eight hours are required for completion of the requirements for the Master of Science degree in nursing (M.S.). Thirty hours of resident work must be completed at the University of Kansas. Six hours of transferred graduate credit may be applied toward the total number of hours needed to complete the degree. Only work graded A or B may be transferred. The University of Kansas does not accept the transfer of credit from other institutions for graduate-level courses completed in institutes and workshops.

Students planning to transfer graduate credit from other institutions must secure advance approval from the Office of Student Affairs, School of Nursing. After the coursework is finished, the student then submits an official transcript to the Associate Dean, Student Affairs, School of Nursing, showing the work completed elsewhere with a written request to transfer credits.

In cases where the student has completed graduate level coursework elsewhere which cannot be transferred, the student may request a waiver of the requirement which that coursework fulfills. However, for Master's students, additional coursework will be required so that the minimum of 30 hours of KU coursework can be met. See the Associate Dean, Student Affairs for details.

TIME LIMITS 
Students have 7 years in which to complete the requirements for the Master of Science in Nursing degree and 8 years to complete the Doctoral degree (Ph.D. or D.N. P) in Nursing. Extension of the limit may be granted in exceptional circumstances for up to 1 year at a time by the Graduate Division of a student's school or college upon receipt of a satisfactorily documented petition from the student and a letter of support from the thesis or dissertation advisor. If the program is not completed within the time limit and an extension has not been granted, those courses which are over 7 or 8 years old must be repeated. If, for any reason, a master's student is unable to enroll in coursework in any semester or summer session, the student must notify the Office of Student Affairs. In some circumstances, a leave of absence may be appropriate.

GUIDELINES FOR MASTER'S THESIS
Consult with thesis advisor for direction and any revisions to the following.

I. GENERAL INFORMATION / Thesis

A. Students opting to complete a thesis are required to take a total of six (6) credit hours. The six (6) credits of thesis work required must be taken over at least two (2) academic sessions. Continuous enrollment in thesis is not required; however, every student expecting to have consultation with the thesis advisor must be enrolled in NRSG 899 Thesis. The student must be enrolled during the semester in which the thesis is defended.
B. Prerequisites: One (1) advanced practice or administration track course or consent of instructor, NRSG 754 Health Care Research and a graduate level course in statistics or concurrent enrollment.
C. The subject of the thesis is selected by the student in collaboration with the thesis advisor and may be in any nursing topic within the advisor's area of interest of expertise.
D. The thesis should be a scientific, scholarly work which provides evidence of the student's knowledge and ability to conduct a scholarly project in an area of nursing.
E. The student has the responsibility of seeing that all of the guidelines regarding thesis direction are met, including the Graduate School guidelines "Instructions to Candidates for Any Master's Degrees."
F. Students need to complete the KUMC Human Subjects Tutorial. The certificate must be printed while online and a copy submitted to the Office of Nursing Grants and Research.
G. Students planning to initiate clinical research in the University of Kansas School of Nursing should follow the directions on the KUMC Human Subjects website.

II. THESIS ADVISOR AND COMMITTEE SELECTION 
A. Selection of the thesis Advisor

1. The thesis advisor must be a doctorally prepared faculty member of the School of Nursing with a regular, special or adhoc appointment to the Graduate Faculty of the University of Kansas.
2. The thesis advisor does not need to be the student's academic advisor or to be from the area in which the student is taking track courses.
3. In the initial interview with the student, the thesis advisor should clarify the terms of the contractual agreement. The agreement for thesis direction may be terminated at the discretion of either party.
4. Prior to enrollment for thesis direction (before registration day), a faculty member must have agreed to act as the thesis advisor.
5. The role of the thesis advisor is:

a. Guide the student in the development of the proposal to the point where the advisor thinks the problem and purpose of the study are identified and the possible methodology is outlined clearly.
b. Assist the student in selecting other members of committee in keeping with the committee selection criteria. (see section II. B. 3.)
c. Conduct thesis proposal meeting.
d. Assist the student in modifying proposal to include committee recommendations, as necessary.
e. Guide the student through Human Subjects Committee requirements, as needed.
f. Guide the student through thesis development, including data collection and analysis, as appropriate.
g. Critically review and evaluate thesis for accuracy and merit.
h. Conduct final thesis defense and final oral examination and assume responsibility for thesis by signing completed thesis copies.

B. Committee

1. The members of the thesis committee are chosen in collaboration with the student and thesis advisor.
2. The student may elect to have a three member thesis committee or a five member committee. A five member committee has two members designated as readers.
3. Criteria for selecting committee members and readers are as follows:

a. One faculty member of thesis committee must be from student's designated track.
b. If the thesis is to be an investigation of a clinical nature, one member of the committee must have clinical expertise in that area.
c. If the study involves advanced statistical analysis, one member of the committee must have such expertise.
d. In addition to the thesis r advisor, two other thesis committee members must have graduate faculty appointments at the University of Kansas. These faculty members do not necessarily have appointments in the School of Nursing.
e. Readers, who need not have a faculty appointment, should be selected on the basis of their expertise in the area of study.

4. Once the selected committee members have agreed to serve, the student completes the thesis committee form
(Appendix A) to establish a file in the School of Nursing Academic Affairs Office. The discipline, academic degree( s), and complete mailing address of committee members who are not School of Nursing faculty must be included on the Thesis Committee Form.
5. The Associate Dean, Academic Affairs for the School of Nursing reviews committee membership for appropriateness.
6. If the student changes the topic of study, the student should contact each committee member regarding the member's desire and qualifications to continue to serve on the committee. A change of topic or committee membership requires a change of record in the School of Nursing Academic Affairs Office. The student must complete a new Thesis/ Oral Examination Committee Form (Appendix A).
7. The role of thesis committee members and readers is as follows:

a. Assumes responsibility as a resource person in the area of expertise which the student identified in selecting the faculty member as a committee member, e. g., track clinical nursing, research design, statistics.
b. Serves as an objective reviewer of proposal and completed thesis.
c. Attends the proposal and final thesis committee meetings. If attendance is not possible, he/ she provides written comments to the thesis advisor. A substitute graduate faculty member may attend so at least three members are present.
d. Critically reviews and evaluates the thesis on completion for accuracy and merit.
e. Signs the thesis.

III. THESIS PROPOSAL PROCEDURES 

A. Development of the Proposal

1. The student is expected to work with the thesis advisor and committee members as appropriate in the development of the proposal as identified within the original contractual agreement.
2. The thesis advisor is considered the principal investigator and the student is named as co-investigator when the proposal is forwarded to Human Subjects Committee.

B. Preparation for the Proposal Committee Meeting: Once the student and thesis advisor agree that the proposal is in final form the student will:

1. Identify a date and time for the proposal meeting with the committee members approval.
2. Reserve a conference room for the proposal meeting (contact Academic Affairs Office to schedule room).
3. Notify all committee members and readers of the date, time, and meeting place.
4. Send a copy of the proposal to all committee members and readers at least one week prior to the committee meeting.

C. Procedures for Conduct of Proposal Committee Meeting (A Do-All form is not needed for this meeting)

1. Introduction of the problem by the student.
2. Clarification of proposal content by student and committee members.
3. Discussion of recommended revisions.
4. Review of consent/ assent forms and information/ master's sheets, as appropriate.

D. Thesis Committee Approval of the Proposal

1. Upon committee approval, signature of the thesis advisor is obtained on the Human Subjects Committee form. 2. If the proposal needs minor revisions, the thesis advisor may sign the form at the meeting or wait until revisions are completed.
3. If the proposal is not approved, revisions must be made before approval and subsequent signing of the Human Subjects form. Another committee meeting may be needed following revisions and is scheduled at the discretion of the thesis advisor and committee members.

E. Clinical Agency Approval

1. Prior to the proposal committee meeting, the student shall request written agency permission to conduct the study within the specified facility.
2. The written request to the agency should include a brief description of the study, purpose, method of data collection, and anticipated dates for data collection. Some agencies may wish to have the entire proposal or an interview with the investigators prior to forwarding a letter of approval.
3. The written agency approval should be placed in the proposal appendix of the final proposal copy, unless the agency requires prior Human Subjects approval. If approval is requested prior to agency consent, a letter to this effect should be included.

F. Final Approval of Proposal: After the thesis committee approves the proposal and necessary additions and corrections are made, the proposal will be forwarded to the School of Nursing Academic Affairs Office.

1.The Human Subjects Committee form with the original signatures and 2 copies of the proposal must be sent to the Academic Affairs Office with three (3) copies of the proposal if non-exempt. Two copies are required if the proposal is exempt.
2. . The Human Subjects Committee meets the second and fourth Tuesdays of each month. The Human Subjects Committee must have the proposal by noon on Monday, 8 days prior to the meeting date. The Associate Dean, Academic Affairs, assumes responsibility for taking two (2) copies of all approved proposals to the Human Subjects Committee by noon on the first and third Mondays of the month. No exceptions will be made to this procedure.
3. Students conducting research at the University of Kansas Medical Center also need to send a copy of the proposal to the Chief Nursing Officer for approval, one week prior to the date requested for submission to Human Subjects. The Chief Nursing Officer will decide if additional approval/ review is necessary. (Inpatient services only).
4.. Notification of the Human Subjects Committee's decision is sent to the thesis advisor. The major thesis advisor will notify the student and forward a copy of the notification to the Associate Dean, Academic Affairs for the student's file.

IV. DATA COLLECTION/ RESEARCH PROGRESS

A. Approval from the Human Subjects Committee must be received prior to beginning data collection.
B. Students should keep the thesis r advisor informed of data collection progress.
C. Continued enrollment in thesis hours and contact with the thesis advisor are expected.
D. Subject consent forms must be given to the thesis advisor when the study is completed.

V. DATA ANALYSIS 

A. Once the data collection phase is completed, the student will contact the thesis r advisor, the statistical consultant, and/ or other committee members, as needed, for the analysis of the data.
B. In some circumstances, computer programming for data analysis is available. Students can discuss this with their thesis advisor.

C. If the computer is to be used in analysis of data, the student will be responsible for entering data into the computer.

VI. THESIS FORMAT

A. A sample title page is in Appendix CPDF document icon. The format for the final draft of the thesis shall be determined by the thesis advisor and student. One of three formats may be used for the thesis: Publication Manual of the APA, Campbell and Ballou, Form and Style: Theses, Reports, Term Papers, or Turabian, A Manual for Writers of Term Papers, Theses and Dissertations. If a student has a large table it should be reduced to fit on regulation sized paper if at all possible. If the reduced table is impossible to read then a fold out sheet or continuation on additional pages (depending on format used) is permissible.
B. The introduction, review of literature, and methodology sections can be developed further while the student is collecting and analyzing the data. The section on ethical considerations included in the proposal could be addressed in the discussion section in the final copy of the thesis. The data analysis and summary sections are written after completion of the data analysis. The student should work closely with the thesis r advisor and committee members, as indicated, in writing each of these sections.
C. When the advisor believes that the thesis is in proper format and is completed, the student should prepare and distribute a copy of the final draft to members of the thesis committee. Note: Students may be requested to submit chapters to the committee members as they are drafted. Procedures will depend on the individual thesis advisor and on the student's project.
D. An abstract limited to 350 words in length must be included with the thesis. The abstract page should be titled simply "ABSTRACT". The abstract should be double spaced and include statement of the problem, purpose, research question( s) or hypotheses, methodology, results, and conclusion. NOTE: University Microfilms will not accept abstracts exceeding 350 words. The following is recommended for counting characters: Maximum 2,450 typewritten characters per abstract. The number of characters (including spaces and punctuation) in a line of average length are counted and multiplied by the number of lines. In an average abstract, there will be about 70 characters per line with a maximum of 35 lines.
E. The final thesis draft must be submitted to the members of the thesis committee at least one week prior to the oral examination.

VII. ORAL EXAMINATION FOR THESIS STUDENTS 

A. Students should check with the Student Affairs Office one semester prior to the anticipated semester for oral examination, which will include thesis defense for thesis students, to make certain their academic record indicates all courses required for graduation. The student is responsible, after clearance with the thesis advisor, for arranging for the oral examination with the committee and, once the date and time are established, for making the necessary arrangements for a conference room through the School of Nursing Academic Affairs Office. The student will:

1. Identify a time when all thesis committee members can attend.
2. Reserve a conference room for the meeting.
3. Send a written memo to members to verify the time, date, and place of the meeting.
4. Notify the Student Affairs Office of the School of Nursing to provide information for the "Do-All" form and scheduling the oral examination at least three weeks prior to the desired date.
5. Complete the Master's Program Evaluation (Appendix G) using a computer scoring card and submit it to the Office of Student Affairs.
6. The oral examination must be conducted during the student's last semester. The student must be currently enrolled.

B. The oral examination committee and the thesis committee are always the same. Their names must be on file in the Academic Affairs Office (Appendix A PDF document icon). The oral comprehensive examination for thesis students will include the student's formal defense of the thesis. This defense and oral examination will be up to two hours in length. The purpose of the oral examination is to provide the student an opportunity to present her/ his research in terms of its scientific merit, its contribution to nursing knowledge, and its implications for further research activities. At the discretion of the thesis advisor and/ or student, other persons may be invited to attend the oral examination. In addition, questions must be addressed to the student to assess competency in the individual's field of study.
The suggested procedure for the oral examination is as follows:

1. The thesis advisor introduces the student and the title of the thesis.
2. The student summarizes the thesis in a logical, formal presentation detailing the background of the problem studied, the actual problem and its ramifications, the methodology, analysis of data, major findings, and recommendations for further research based on the conclusions of the study.
3. The thesis committee members then discuss the thesis with the student, raising questions for further clarification of content. Recommended editorial changes should be given to the student in writing and should not comprise part of the oral examination unless major ideas are to be changed.
4. The thesis committee will direct questions to the student in order to assess the student's competency in the selected field of study and the student's ability to synthesize knowledge gained in the program.
5. After the examination has been completed, the student will be requested to leave the room. At this time committee members evaluate the student's thesis and presentation. The criteria for determining a satisfactory and unsatisfactory thesis are as follows

a. "Satisfactory"

(1) Problem is defined well.
(2) Literature review is complete and appropriate for specific problem.
(3) Study is well designed.
(4) Data are analyzed appropriately.
(5) Results are related to a broader universe.
(6) Implications for nursing are stated clearly.

b. "Unsatisfactory"

(1) Problem is not as defined in proposal.
(2) Literature review is incomplete or inappropriate for specific problem.
(3) Research design is not as approved.
(4) Data are analyzed inappropriately.
(5) Results are not related to a broader universe.
(6) Implications for nursing are not stated clearly.

6. If the thesis is found to be unsatisfactory, the "Do-All" form will be returned to the Office of Student Affairs marked unsatisfactory. Students are responsible for scheduling subsequent oral comprehensive exam meetings allowing adequate time to generate a new "Do-All" form. Students are allowed a total of three (3) attempts to successfully pass the oral comprehensive exam. The thesis advisor is responsible for providing written feedback to students not passing the oral comprehensive exam and for sending a copy of the feedback to other committee members. The written feedback will give students information about areas of weakness and strength.
7. If the thesis is found to be satisfactory, the "Do-All" form is to be signed by the thesis advisor and returned to the Student Affairs Office of the School of Nursing. The title listed on the Do-All must be exactly the same as the final title on the cover page of the bound thesis.
8. Date on the title page is blank for the library to insert.
NOTE: IF A COMMITTEE MEMBER IS UNABLE TO ATTEND AN ORAL EXAMINATION, THE EXAM MUST BE RESCHEDULED AND A REVISED DO-ALL MUST BE SUBMITTED.

VIII. DISPOSITION OF THE THESIS 
A. The student and the thesis advisor work together to make any needed revisions following the thesis defense/ oral examination.
B. The final draft of the thesis is reviewed by the thesis advisor for completeness and for format.
C. Follow the directions for Electronic Thesis or Dissertation PDF document icon on the Graduate Studies website to prepare thesis for submission, recording and bindery information after the oral exam.
D. Submit one (1) copy of the signed title page (may be a photo copy) and abstract to the Student Affairs Office where it will be placed in the student’s permanent file. The title page and abstract will be used to finalize the "do all" for graduation. Provide a second copy of the title page and the abstract to the Academic Affairs Office in the School of Nursing for their records.

GUIDELINES FOR MASTER'S RESEARCH PROJECT 
I. GENERAL INFORMATION / Project

Consult with project advisor for direction and any revisions to the following.

A. The two (2) credits for the project must be completed in one semester. Continuous enrollment is not permitted. The student receives an Incomplete if the project is not completed within one semester. It is recommended that the student conceptualize the project, meet and discuss with the faculty member one semester; enroll and implement the project during the next semester so that the project can be completed in one semester. The 2 credit project is similar to a seminar or lab course which is approximately 1 credit hour to 2 clock hour ratio.
B. Prerequisites or Concurrent Enrollment with Research Project: NRSG 754 plus one (1) advanced practice, or administration track course.
C. The research project advisor must be doctorally prepared with a regular or adjunct graduate faculty appointment. The student may have a topic in mind and, if so, may contact a faculty member who has expertise in that area to be the advisor. If the student does not have a topic in mind, a review of the faculty research interests may be found at http://nursing.kumc.edu/currentresearch.html. This document gives the research interests, current and past research projects and a synopsis of the scholarship of the faculty member. This can often suggest project topics. The student must obtain the faculty member's agreement to serve as the project advisor prior to enrollment in NRSG 898 research Project.
D. The subject of the project is selected in collaboration with the faculty project advisor and may be on any topic in nursing. Students need to complete the KUMC Tutorial for Human Subjects Protection which can be found at: http://www2.kumc.edu/researchcompliance/human_subjects_tutorial_inst.htm.  The certificate must be printed while online and a copy submitted to the Office of Nursing Grants and Research.
E. Some suggested options are:
1. Write an integrative review of the literature on a given topic using a recognized integrative review method. For examples see the following source: Fink, A. (2005). Conducting research literature reviews: From the internet to paper, 2nd ed. Thousand Oaks, Calif: Sage Publication.
2. Participate with a faculty member in the development of a research proposal.
3. Collaborate with a faculty member in the conduct of a pilot project.
4. Investigate selected aspects of an ethical problem related to a specialized area of clinical practice.
5. Participate with a faculty member in the design or implementation of the evaluation of a program in specialized area of nursing practice.
6. Collect, enter or code data in conjunction with a faculty member engaged in research.
7. Assist a faculty member in the development of a grant proposal, research presentation, or publication.
8. Complete a research utilization project. Multiple examples in the literature can guide the process:
a.) Titler, M. G. & Goode, C. J. (1995). Research utilization. Nursing Clinics of North America, 30 (3).
b.) Stetler, C. B. (1994). Refinement of the Stetler/ Marram model for application of research findings to practice. Nursing Outlook, 42 (1), 15-25.
 
 

F.The following is required for completion of the Research Project

a.) A Scholarly paper related to the research activities conducted by the student
 
b.) A one page synopsis that includes:
 
Purpose of the project
Background/context for the project
 
Research activities conducted for the project
Results of the Project
 
c.) Title page signed by the faculty advisor (Appendix D PDF document icon)
One copy of the scholarly paper, a one page synopsis, and title page signed by the advisor must be delivered to the Student Affairs Office.  This is essential in order to complete the final DO-ALL form.  The paper, synopsis & title page will be forwarded to the Academic Affairs Office, 2010 School of Nursing Building where they will be permanently filed.

II. ORAL EXAMINATION for NON-THESIS 

 A. Purpose

The purpose of the oral examination is for faculty to:

  1. Assess the student’s synthesis of knowledge in the areas of the common core, advanced practice or leadership core and the specialty core.
  2. Evaluate the student’s ability to demonstrate application of their knowledge in the context of the Master’s Program Objectives.

B.  Planning for the oral examination

Students should check with the SoN Office Student Affairs one semester prior to the anticipated semester for oral examination to make certain his/her academic record indicates all courses required for graduation. The student is responsible, after clearance with the chair of the committee, for arranging for the oral examination with the committee. Once the date and time are established, contact the Administrative Specialist in the SoN Office of Academic Affairs (913-588-1614) for making the necessary arrangements for a conference room.  The student will:

  1. Identify a time when all oral examination committee members can attend.
  2. Reserve a conference room for the meeting through the SoN Office of Academic Affairs.
  3. Notify committee members to verify the time, date, and place of the meeting.
  4. Notify the SoN Office of Student Affairs to provide information for the "Progress-to-Degree" form and scheduling the oral examination at least three weeks prior to the desired date for the examination.
  5. The oral examination must be conducted during the student's last semester. The student must be currently enrolled. The student may do the oral examination during the semester prior to the final practicum course, if all coursework except the practicum has been completed before the last semester.

C. Selection of the Oral Examination Committee and Chair

  1. The oral examination committee is composed of three SoN faculty members with regular, special or ad hoc appointments to the graduate faculty of the University of Kansas.
  2. The oral examination committee chair must be a doctorally-prepared SON faculty member with a regular or adjunct graduate appointment. It is not necessary for the chair to be either the research project advisor or the academic advisor.
  3. At least one committee member must represent the student's specialty area.
  4. The research project advisor may serve as a member or chair of the committee but his/her participation is not required.
  5. Once the selected committee members have agreed to serve, the student completes the oral examination committee form for Research Project (non-thesis) students (Appendix B) to establish a file in the SoN Office of Academic Affairs.
  6. The Associate Dean, Graduate Programs, Academic Affairs for the SoN reviews committee membership for appropriateness.
  7. If students change oral examination committee membership, they must complete a new oral examination committee form (Appendix B PDF document icon) for the SoN Office of Academic Affairs.
  8. Prior to the examination, the role of oral examination committee chair and members is to act as resource persons in the area of expertise that the student identified in selecting the faculty member as a committee member, e. g., leadership, advanced practice, etc.

D. Preparation for oral examination

In preparation for the oral examination, the student should:

  1. Meet with the committee chair at least 1 month in advance of the examination, regarding how to prepare for the oral examination. Each committee chair will have a preferred examination format and structure, so this step is very important to complete.
  2. Identify the approach that will be used in the formal presentation. Once the approach is determined, this becomes an additional factor in the preparation process for the examination.
  3. Review coursework, knowledge gained, and how these have helped in meeting the Master’s Program Objectives. Review course assignments (products) and practice experiences against the Program Objectives (program objective grid PDF document icon) to help organize examination preparation.
  4. Conduct a personal reflection and identify insights about the educational process and outcomes.
  5. Review information about theories, techniques, and experiences garnered that have raised the student to a ‘master’ level of practice.

E.  Process of the oral examination
The oral comprehensive examination is up to two hours in length. The student must be currently enrolled. The suggested procedure for the oral examination is as follows:

  1. The committee chair introduces the student.
  2. The student summarizes his/her experiences as a master's student
  3. Presentation of the research project is optional. During examination questioning, the research project carries comparable weight as other courses.
  4. An approximate time frame for oral examination follows. Please note that each committee chair and circumstances may vary one or more elements within the time frame.
    Chair introduction - 5 minutes
    Student presentation – 10 to 30 minutes
    Questions - 45 to 60 minutes
    Evaluation – 5 to 10 minutes
  5. The committee will direct questions to the student in order to assess the student's competency in the selected field of study and the student's ability to synthesize knowledge gained while in the program.
  6. After the examination has been completed, the student will be asked to leave the room. At this time the committee members evaluate the student's understanding of the selected field of study using the Master’s Program Objectives as an evaluation guide.

F.  Outcomes

The criteria for determining a satisfactory and unsatisfactory oral examination are reflected on the program objective grid (Appendix E ** Needs to be added to website):

a. Satisfactory
 (1) For each program objective, the student must obtain a rating of “advanced”, “good”, or “threshold” to receive a determination of Pass for the examination.
(2) The ways in which the student synthesizes knowledge from the core courses, the specialty courses, and the research courses are clearly articulated.
(3) The student identifies a variety of strategies whereby this knowledge can be applied for the future.

b. Unsatisfactory
(1) If the student receives a “lacks understanding” in one or more of the program objectives, the student receives a determination of Not Pass for the examination.
(2)The ways in which the student synthesizes knowledge from the core courses, the specialty courses, and the research courses are not clearly articulated.
(3) The student cannot identify a variety of strategies whereby this knowledge can be applied in the future.

G.  Concluding process:

  1. An outcome is determined by the committee at the time of the examination. When the committee has reached a consensus of Pass/Not Pass for the examination, the chair will verbally convey the committee’s decision to the student.
  2. If the results of the oral examination are satisfactory, the chair of the committee signs the Progress-to-Degree form and returns the completed forms to the SoN Office of Student Affairs.
  3. If the results of the oral examination are unsatisfactory, the chair of the committee signs the Progress-to-Degree form and returns the completed form to the SoN Office of Student Affairs marked unsatisfactory. The student is responsible for scheduling subsequent oral comprehensive examination meeting, allowing adequate time to generate a new Progress-to-Degree form. Students are allowed a total of three (3) attempts to successfully pass the oral comprehensive examination. The examination committee Chair is responsible for providing written feedback to students not passing the oral comprehensive examination and for sending a copy of the feedback to other committee members. The written feedback will give students information about areas of weakness and strength.
  4. After the oral examination, the Program Objective grid is completed and is signed by all committee members. If a committee member is present virtually and therefore cannot sign the form, the committee chair will get a verbal permission from that faculty member to sign on his/her behalf.
 

TEACHING ASSISTANTS 
Graduate students who may be interested in assisting faculty members with teaching responsibilities may contact one of the Associate Deans, Academic Affairs of the School of Nursing. Written requests by graduate students may be made as early as one semester prior to the request for employment. 

RESEARCH ASSISTANTS 
Graduate students who may be interested in assisting faculty members with research responsibilities such as coding data and library searches may contact the Associate Dean, Nursing Grants and Research, who may be able to refer students to faculty who are seeking research assistants. 

KUMC-UMKC COOPERATIVE AGREEMENT PROGRAM 
KUMC has an agreement with UMKC which allows graduate students in good standing at KUMC to participate in courses of study or research for a minimum of one semester at UMKC. Please see the “Forms” section at the following link for more information. http://www.kumc.edu/student-services.html. Contact the academic advisor, the Registrar's Office or the School of Nursing, Office of Student Affairs for applications and deadlines.

APPENDIX A PDF document icon: Thesis / Oral Examination Committee form

APPENDIX B PDF document icon: Oral Examination Committee for Non-Thesis Students

APPENDIX C PDF document icon: Sample title page to be used for the master's degree thesis

APPENDIX D PDF document icon: Sample title page to be used for master's degree research project

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