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KUMC Student Handbook

Frequently Used Phone Numbers and Web Sites
Kansas University Heritage and Traditions
Codes and Policies
Alcohol and Drug Use Policy
Copyright Policies
Software License Compliance
Equal Opportunity/Nondiscrimination Policies
KU Medical Center Student Email
Police Authority & Service for KU Medical Center
Procedures for Reporting Sexual Assault
Procedures Governing Fund Raisers and Events
Research Activities
Smoking and Tobacco Policy
Student Health Policies
Student Records Policy
Malpractice Insurance
Student Rights and Responsibilities
Tips on Social Networking
KUMC Faculty/Staff/Student Information Line
Workers Compensation Coverage

Campus Departments

Alumni and Community Relations
Beauty Salon/Barber Shop
Dykes Library
External Affairs
Gift Shops
International Programs
Parking Services
Student Financial Accounting
Student Union Corporation/Matthews Medical Books
University Relations

Division of Student Services


Counseling and Educational Support Services
Enroll and Pay - Student Administration System
Kirmayer Fitness Center
Office of the Registrar
Student Engagement
Student Financial Aid
Student Health Services
Student Housing (Off Campus)


KUMC is an AA/EO/Title IX Institution.

Procedures and policies of the University of Kansas Medical Center, and its subunits, are subject to change.

Editors: Ryan Gove
Special thanks to the Handbook Committee: Dr. Joseph Bast, Moffett Ferguson, Elaine Brinson, Marcia Jones, and Laura Zeiger.


Frequently Used Phone Numbers and Web Sites

A complete phone directory listing additional departments and services is available on the University of Kansas Medical Center web site, at http://www2.kumc.edu/directory
Persons with speech or hearing impairments who wish to contact the above phone numbers may use the Kansas State Relay at 800-766-3777 (TDD).

Lawrence Campus Dialing is 4-XXXX
Witchita Campus Dialing is 3-XXXX
KUMC On-Campus Dialing: Dial 8-XXXX

Accounting
Comptroller________________________________________________________________________8-5297
Student Financial Accounting __________________________________________________________ 8-2590

Administration
Robert Hemenway, Ph.D., Chancellor ___________________________________________________ 4-4810
Barbara Atkinson, M. D. Executive Vice Chancellor __________________________________________ 8-1440
Bob Page, Hospital President & Chief Executive Officer ______________________________________ 8-1270
Barbara Atkinson, M. D. Executive Dean, School of Medicine __________________________________ 8-1440
Karen L. Miller, R. N., Ph. D., FAAN, Senior Vice Chancellor and Dean, Schools of Nursing and Allied Health _________________________________________________________________________________ 8-1665Vince Loffredo, Ed.D.,Vice Chancellor of Student Services_____________________________________8-4698
S. Edwards Dismuke, M. D. Dean, School of Medicine -Wichita ________________________________ 3-2600
Allen B. Rawitch, Ph. D. Dean, Graduate Studies ___________________________________________ 8-1258

Alumni Relations
Kim Huyett, Director _________________________________________________________________8-1255 http://www.kumc.edu/alumni

Auditoriums
Auditorium Scheduling _______________________________________________________________8-7326 http://www.kumc.edu/vc/index.html

Beauty Shop
Office ____________________________________________________________________________ 8-2518

Bookstore
Student Union Corporation/Matthews Medical Books ________________________________________ 8-2537
http://www.kumedbooks.com

Cafeteria
KU Hospital _______________________________________________________________________8-7681
Cafeteria Daily Menu ________________________________________________________________ 8-2917
http://www2.kumc.edu/cafeteria

Calendar of Events
http://www2.kumc.edu/calendar

Chapel
Chapel Office ______________________________________________________________________ 8-1215
Open to patients, families, staff, students, and employees for prayer and meditation

Community Affairs
Paula Baum, Program Director ________________________________________________________ 8-1017 http://www.kumc.edu/community

Counseling
Counseling and Educational Support Services ____________________________________________ 8-6580 http://www.kumc.edu/studentcenter/scess

Degree Programs
http://www.kumc.edu/guides/careers/

Directory
Directory Assistance or Information _____________________________________________________ 8-5000 http://www2.kumc.edu/directory

Educational Resources
Educational Support Services _________________________________________________________ 8-4688 http://www.kumc.edu/studentcenter/scess

Employment

Human Resources
Rick Robards, Director ______________________________________________________________ 8-5086 http://jobs.kumc.edu
http://www2.kumc.edu/safety

Equal Opportunity Office
Jayne Owen, Director _________________________________________________8-1206 TTY: 913-588-7963 http://www.kumc.edu/eoo/

External Affairs
Marcia Nielsen, Vice Chancellor for Public Policy___ ________________________________________ 8-1872

Gift Shops
Marilyn Sommers, Manager __________________________________________________________ 8-5495
Bell Memorial Lobby Gift Shop ________________________________________________________ 8-5495
Sunflower Gift Shop ________________________________________________________________ 8-5496

Health Services

Employee Health __________________________________________________________________ 8-6512
Student Health, Stephanie Jernigan, Director_____________________________________________ 8-1941 http://www.kumc.edu/studentcenter/health.html

Housing Information
(Off Campus Housing)
Student Services ___________________________________________________________________ 8-4695
http://www2.kumc.edu/classifieds/housingads

Information Resources
James L. Bingham, Associate Vice Chancellor ____________________________________________ 8-4900
http://www2.kumc.edu/ir

Instructional Support

Scheduling Classrooms and Auditoriums________________________________________________ 8-7326 http://www.kumc.edu/instructionalservices/scheduling.html

International Programs

Administrative Office ________________________________________________________________ 8-1480 http://www.kumc.edu/international

Kirmayer Fitness Center

Jan Schmidt, Director _______________________________________________________________ 8-1532 http://www.kumc.edu/kirmayer/index.html

KU Endowment
http://www.kuendowment.org

KUMC Auxiliary
http://www.kumc.edu/auxiliary

KUMC Credit Union
Administrative Office________________________________________________________________ 8-5375
http://www.kumccu.org

KUMC Publications
http://www.kumc.edu/guides/publicationsguide.html

Libraries
Clendenning History of MedicineLibrary and Museum_______________________________________ 8-7244 http://clendening.kumc.edu
DykesLibrary, Circulation_____________________________________________________________ 8-7166 http://library.kumc.edu/

Lost and Found
Guest Services located in the Heart Center _______________________________________________ 8-1234

Office of the Registrar
Chris Meiers, Registrar ______________________________________________________________ 8-7055
Enrollment ________________________________________________________________________8-1055
Student Records ___________________________________________________________________ 8-1048
Tuition and Fees ___________________________________________________________________ 8-6591
Residency ________________________________________________________________________ 8-7055 http://www.kumc.edu/studentcenter/registrar.html

Parking and Landscape Services

Richard Johnson, Director ____________________________________________________________ 8-5175
http://www.kumc.edu/parking

Pharmacy

Adminitsrative Office_________________________________________________________________ 8-2330
http://www2.kumc.edu/pharmacy

Student Engagement
Ryan Gove, Director _________________________________________________________________ 8-6681 http://www.kumc.edu/studentcenter/srwd.html

Student Financial Aid
Sara Honeck, Director _______________________________________________________________ 8-5170 http://www.kumc.edu/studentcenter/financialaid.html

Student Health Insurance
Student Health Insurance Verifacation Office______________________________________________ 8-4695 http://www.kumc.edu/studentcenter/healthinsurance.html

Student Services
Vince Loffredo, Ed.D.,Vice Chancellor of Student Services____________________________________ 8-4698http://www.kumc.edu/studentcenter

University Police
Emergency __________________________________________________________________________ 911
Rick Johnson, Director ______________________________________________________________ 8-5133
Dispatcher - Information Police Services _________________________________________________ 8-5030
http://www.kumc.edu/police


Volunteer Services
, Hospital
Coordinator _______________________________________________________________________ 8-6560


Other Campuses

University of Kansas
http://www.ku.edu
KUMC is part of the University of Kansas (Lawrence, KS)

KUMC Wichita Campus
http://wichita.kumc.edu
School of Medicine, Wichita campus

Kansas City
http://www.kansascity.com

General information About Kansas City

http://www.kumc.edu/Pulse/localarea.html
Links to visitor information, media, pro sports

 


^Table of Contents

Kansas University Heritage & Traditions Historical Background

The founding of a school of medicine was contemplated in the 1864 act of the Kansas Legislature establishing the University of Kansas. The University welcomed its first class in 1866, but there were no courses in medicine. It was not until 1880 that the first step was taken with the establishment of a one-year "preparatory medical course" under the administration of the University on the Lawrence campus. The second step occurred in 1905 when the Kansas City Medical College (founded in 1869 in Kansas City, Missouri) and the Medico-Chirurgical College (founded in 1893 in Kansas City, MO) and the College of Physicians and Surgeons of Kansas City, KS were merged to form the last two years of a four-year medical course under the direction of the University of Kansas.

The name "Eleanor Taylor Bell Memorial Hospital" remained at the original location. "Bell Memorial Hospital" at the 39th Street location gave way to the "University of Kansas Hospitals" in 1936. In 1947 the Kansas Board of Regents designated the name "University of Kansas Medical Center" to express more adequately the manifold activities.

Beginning in the early 1970's, an acceleration of activities and programs were undertaken in an effort to combat the shortages of health professionals in the state. The "Medical School" became a "College of Health Sciences" with three schools-Medicine, Nursing, and Allied Health. Increased classes were accepted in all programs and faculty was increased; the most ambitious of all previous building projects was begun. A branch of the medical school was opened in Wichita and a portion of each medical class now completes the final two years of medical training in a community-based program in cooperation with Wichita hospitals. A state-wide outreach program was initiated to enable the College of Health Sciences to take its educational and health care programs to the service of people all over the state, and also assist communities in the recruitment of physicians and makes health professionals available as substitute doctors and technical advisors. To better serve the student body, faculty and state, the Archie R. Dykes Library of the Health Sciences was added to the Medical Center in July, 1983.

The Legend of the Kansas Jayhawk
Mascots are believed to bring good luck, especially to athletic teams. KU is home of the Jayhawk, a mythical bird with a fascinating history. Its origin is rooted in the historic struggles of Kansas settlers. The term "Jayhawk" was probably coined about 1848. Accounts of its use appeared from Illinois to Texas. The name combines two birds-the blue jay, a noisy, quarrelsome thing known to rob other nests, and the sparrow hawk, a stealthy hunter. The message here: Do not turn your back on the bird.

During the 1850s, the Kansas Territory was filled with such Jayhawks. The area was a battle-ground between those wanting a state where slavery would be legal and those committed to a Free State. The factions looted, sacked, rustled cattle, and otherwise attacked each other's settlements. For a time, ruffians on both sides were called Jayhawkers; however the name stuck to the free staters. Lawrence, where KU would be founded, was a Free State stronghold. During the Civil War, the Jayhawk's ruffian image gave way to a patriotic symbol. Kansas Governor Charles Robinson raised a regiment called the Independent Mounted Kansas Jayhawks. By war's end, Jayhawks were synonymous with the impassioned people who made Kansas a Free State. In 1886, the bird appeared in a cheer-the Rock Chalk chant. When KU football players first took the field in 1890, it seemed natural to call them Jayhawkers.

KU's Colors
KU's colors have been crimson and blue since the early 1890s. Originally, the Board of Regents had decided to adopt the University of Michigan's colors, maize and sky blue. Maize and blue were shown at oratorical meets. But in 1890, when football arrived at KU, a clamor arose for Harvard's crimson to honor Co. John J. McCook, a Harvard man who had given money for KU's athletic field. Faculty members who had graduated from Yale insisted that their academic lineage and Yale blue not be overlooked. In 1896, crimson and blue were adopted officially.

The University Seal
KU's first chancellor, Rev. R. W. Oliver, chose the seal in 1866, which, pictures Moses kneeling in awe before a bush that is engulfed in flames but "is not burnt." The story of Moses' vision is from the Bible's third chapter of Exodus. Fire symbolizes knowledge in many stories and myths. Moses is thought to represent the humble attitude of the scholar who recognizes the unquenchable nature of the pursuit of truth and knowledge.

^Table of Contents

Codes & Policies

*Wichita students please refer to http://wichita.kumc.edu/asa/

As with any community, the University has established standards of conduct for its members. As members of the University community, students are expected to adhere to all published rules, regulations, and policies. Students also are obligated to the laws of the city, county, state, and nation. Students should be fully acquainted with the university catalogues, the Timetable of Classes and this handbook.

For a listing of KUMC policies and procedures see http://www.kumc.edu/guides/policyguide.html The following section identifies many, but not all, of the important policies and regulations which address the expectations and obligations of students.

Alcohol and Drug Use Policy

The University of Kansas prohibits the unlawful possession, use, manufacture, or distribution of alcohol or drugs by students and employees on its property or as part of any of its activities. The University is committed to a program to prevent the abuse of alcohol and the illegal use of drugs by students and employees. Any student or employee of the University found to be abusing alcohol or using, possessing, manufacturing, or distributing controlled substances in violation of the law on University property or at University events shall be subject to disciplinary action in accordance with applicable policies of the State of Kansas, the Board of Regents, and the University of Kansas. Students who violate this policy will be subject to sanctions which include suspension and expulsion from the University. Students and employees are reminded that illegal possession or use of drugs or alcohol may also subject individuals to criminal prosecution. The University will refer violations of proscribed conduct to appropriate authorities for prosecution.

Kansas law provides that sale, distributing, or manufacturing opiates and narcotics, such as cocaine and heroin, shall be guilty of a Class C felony. For a conviction of a Class C felony, the court may sentence a person to a term of imprisonment of a minimum of 3 to 5 years, a maximum of 10 to 20 years, and a fine of up to $15,000. Unlawful possession of a depressant, stimulant or hallucinogenic drug is punishable as a Class A misdemeanor, with a penalty of up to one year in jail and a fine of $2,500. Depressants include barbiturates, Valium, and barbital. Hallucinogens include LSD, marijuana, and psilocybin. State law classifies amphetamines and methamphetamine as stimulants. The Federal Controlled Substances Act provides penalties of up to 15 years' imprisonment and fines of up to $25,000 for unlawful distribution or possession with the intent to distribute narcotics. For unlawful possession of a controlled substance, a person is subject to up to one year of imprisonment and fines up to $5,000. Any person who unlawfully distributes a controlled substance to a person under twenty-one years of age may be punished by up to twice the term of imprisonment and fine otherwise authorized by law.

Accidents and injuries are more likely to occur if alcohol and drugs are used on University property or as part of University activities. Every year in the United States, over 200,000 people are treated in hospitals for drug-related accidents and mental and physical illness; another 25,000 die every year from drug-related accidents or health problems. Drug tolerance and psychological dependence can develop after sustained use of drugs. More specifically, physical dependency, heart problems, infections, malnutrition, and death may result from continued high doses of amphetamines. Chronic use of narcotics can cause lung damage, convulsions, respiratory paralysis, and death. Depressants, such as tranquilizers and alcohol, can produce slowed reactions, slowed hear rate, damage to liver and heart, respiratory arrest, convulsions, and accidental over-doses, because the abuser is unaware of how much of the drug or alcohol has been taken. Use of hallucinogens may cause psychosis, convulsions, coma, and psychological dependency.

Alcoholism is the number one drug problem in the United States. Alcoholism takes a toll on personal lives by affecting finances, health, social relationships, and families and can have significant legal consequences. Abuse of alcohol or use of drugs may cause an individual driving a motor vehicle to injure others and may subject the abuser to criminal prosecution. Drunk drivers are responsible for more than half of all traffic fatalities. The term "controlled substance" as used in this policy means those substances included in Schedules I through V as defined by Section 812 of Title 21 of the United States Code and as further defined by the Code of Federal Regulations, 21 C. F. R. 1300.11 through 1300.15. The term does not include the use of a controlled substance pursuant to a valid prescription or other uses authorized by law. The term "alcohol" as used in this policy means any product of distillation of a fermented liquid which is intended for human consumption and which is more than 3.2% alcohol by weight as defined in Chapter 41 of the Kansas statutes. (This policy is being redefined and some wording in this policy may change after publication of this handbook.)

Policy on Drug-Free Assistance Programs
The University of Kansas Medical Center is interested in the health and well-being of its students, faculty, and staff. At some time, members of the University community may be faced with a variety of personal problems which may affect their wellness and job performance. While some people attempt to deal with such problems on their own, there may be times when professional assistance can be helpful. It is in the best interest of the University, its students, and employees to provide assistance to those with personal problems involving alcohol, drugs, family, marriage, finances, emotions or other conditions which may interfere with work attendance, productivity, and the ability to get along with co-workers.

The University believes that an effective Drug-Free Assistance Program encourages wellness and promotes efficiency of its students, faculty, and staff members. Drug abuse is against the law and the University may institute disciplinary proceedings for the use of controlled substances in the workplace or other violations of the drug-free workplace policy. The University may institute disciplinary proceedings for the use of controlled substances in the work place or other violations of the drug-free work place policy. To avoid these adverse situations, the University encourages its students and employees to seek counseling and assistance from on-campus and community resources.
There are a number of on-campus resources available to students.

  1. The Department of Psychiatry offers a full range of inpatient, outpatient, and emergency services for the diagnosis and treatment of personal problems, including chemical dependency; the department is professionally staffed by psychiatrists, psychologists, and social workers, and appointments may be made through the Psychiatry Clinic or individually through the private practices of these faculty members. Information about these services can be obtained by calling the Department of Psychiatry at 913-588-6400.
  2. Also available to KUMC students are services from the Student Counseling and Educational Support Services located on the ground floor of the Student Center, Room G116. These resources are staffed by professional-level or practicum therapists.
  3. The Kansas Medical Society offers confidential assistance to physicians, medical students, and residents suffering from chemical dependency as well as other forms of impairment through their Impaired Physician Program and Impaired Medical Student and Resident Program; the Kansas Medical Society can be reached (from Kansas) at 1-800-332-0156. Informational brochures about these programs can be obtained from the Student Center or the Dean's Office, School of Medicine.
  4. The Kansas Nurses Assistance Program is contracted with the Kansas State Board of Nursing, to provide an opportunity for a nurse with alcohol or other drug problems or physical or psychological difficulties to obtain confidential assistance and, if patient care has been jeopardized, it is an alternative to disciplinary action by the Kansas State Board of Nursing. Kansas Nurses Assistance Program may be reached at 913-236-7575 for assistance.
  5. Faculty, staff, and student members may also contact or be referred to off-campus resources as appropriate. Counseling costs are often covered by health insurance with proper referral from the employee's or student's primary health care provider.

Copyright Policies

The University of Kansas Medical Center (KUMC) requires its faculty, staff and students to comply with the United States Copyright Act. 

The purpose of this policy is to assure that intellectual property rights of the creators of original works are protected, and to protect the University, its employees, and its students from sanctions and penalties occasioned by copyright violations.

For detailed information regarding copyright, copyright compliance and assistance with understanding copyright go to http://www2.kumc.edu/copyright/.

^Table of Contents

Software License Compliance

KU Medical Center complies with all applicable intellectual property legislation and regulation related to software licensing.

Students using computing hardware, including desktop computers, notebook computers, or handheld devices (Personal Digital Assistants, PDA-cell hybrid devices, etc.), assigned to them or otherwise provided to them by KU Medical Center must assure that all software installed on those devices is appropriately licensed. Similarly, students using personally-owned computing hardware in the course of their responsibilities in the clinical, research, or educational settings must assure that the software used to support those responsibilities is appropriately licensed.

Violators of this policy are subject to disciplinary action including suspension or dismissal.

Equal Opportunity/Non-Discrimination Policies

http://www.kumc.edu/eoo

  • Policy Statement. The University of Kansas Medical Center is committed to providing equal opportunity and prohibiting discrimination.  The Executive Vice Chancellor affirms that the institution shall:
  • develop and enforce University policies governing recruitment and selection for both employment and academic admissions to remove barriers to equal opportunity and prevent prohibited discrimination;
  • ensure that all decisions affecting students, residents and employees conform to the principles of equal opportunity and nondiscrimination;
  • administer personnel actions such as hiring, promotion, separation, compensation, benefits (within the limits of the law), transfers, layoffs, returns from layoff, University-sponsored training, education, tuition assistance, and social or recreational programs with fairness and equity, regardless of race/ethnicity, color,  religion, national origin, ancestry, sex, including marital status, age, disability, sexual orientation,  status as a Vietnam-era veteran, special disabled veteran, recently separated veteran or other protected veteran;
  • prohibit discrimination in the recruitment and admission of students, the employment of faculty and staff, and the operation of all University programs, activities and services;
  • ensure that no prohibited pre-employment or pre-admission inquiries are made on application forms or during interviews;
  • cooperate with federal and state agencies in fulfilling its obligations under the laws of the United States and the State of Kansas.
  • prohibit genetic screening and testing of employees, faculty, students or residents for employment or academic related decisions
  • Legal Basis.  Discrimination on the basis of race/ethnicity, color, ancestry, religion, national origin, sex, including marital status, age, disability, status as a Vietnam-era, special disabled veteran, recently separated veteran or other protected veteran is prohibited by federal and state statutes as amended, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Pregnancy Discrimination Act of 1978, the Age Discrimination in Employment Act of 1978, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, the Kansas Age Discrimination in Employment Act, and the Kansas Act Against Discrimination (KAAD.)  Genetic screening and testing is prohibited by KAAD.  Discrimination on the basis of sexual orientation is prohibited by University policy.
  • Responsibility for Implementation.  It is the responsibility of all members of the University community to ensure that commitment to equal opportunity and nondiscrimination is an integral part of KUMC.  This policy governs all employees, faculty, students, residents, volunteers, agents, groups and organizations who use University facilities and other members of the University community to the extent provided by law.
  • Selection.  All procedures and practices by which individuals are hired, selected, promoted, transferred or terminated must be valid, reliable, nondiscriminatory and consistently applied.  All persons who make selection decisions on behalf of KUMC are responsible for understanding the University's recruitment and selection procedures, the development and application of nondiscriminatory selection criteria, prohibited pre-employment inquiries, and required recordkeeping.  Technical assistance and advice is provided by the Human Resource Departments on both the Kansas City and Wichita campuses.
  • Training/Education.  The University is committed to educating members of its community about the nature and consequences of discrimination, including all forms of prohibited harassment, and the availability of internal avenues for handling complaints.  On-going education is particularly essential for supervisors, directors, department chairs and administrators who are responsible for taking appropriate action when they become aware of incidents that may involve prohibited discrimination, including sexual or other forms of harassment.
  • Retaliation.  Retaliation against anyone reporting or thought to have reported discrimination, including all forms of prohibited harassment, is a violation of this policy and will be considered independently of the discrimination complaint.  Encouraging others to retaliate also violates this policy.
  • Reporting Prohibited Discrimination and Harassment. Individuals who believe they have been subjected to discrimination on the basis of a protected class, including sexual or other forms of harassment, are strongly encouraged to report incidents to one of the following individuals or offices:  Equal Opportunity Office, Department Head or Chair, Graduate Medical Education Office in Kansas City, WCGME Office in Wichita, the Dean of Students, or the Human Resource Department in Wichita.
  • Receiving Reports of Discrimination and Prohibited Harassment.  It is the responsibility of any member of the University who receives a report involving potential discrimination or prohibited harassment to record adequate information for conducting an inquiry, and make immediate contact with the Equal Opportunity Office.  Reports shall be treated with respect and diligence.  Complaints are handled internally through the Discrimination Complaint Procedure.

Sexual Harassment

  • Definition.  Sexual harassment is a form of sex discrimination, prohibited by Title VII of the Civil Rights Act of 1964, TitleIX of the 1972 Education Amendments, and Kansas state laws.  Sexual harassment can occur between persons without regard to gender, age, appearance, sexual orientation, or professional status and may arise from either supervisory actions or co-worker interactions.  Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:
    • submission to such conduct or activity is made either explicitly or implicitly a term or condition of an individual's employment or academic progress;
    • submission to or rejection of such conduct or activity is used as the basis for employment or evaluation;
    • such conduct or activity interferes with an individual's employment or educational advancement; or
    • such conduct or activity creates an intimidating, hostile or offensive environment
  • Sexual Harassment Policy Statement.  The University of Kansas Medical Center is committed to providing a positive learning and working environment for its faculty, staff, residents and students.  Sexual harassment in any form is not tolerated.  Anyone who violates this policy will be subject to a range of sanctions, including written reprimand, termination or expulsion.  When the University becomes aware of sexual harassment allegations, it is bound by state and federal law to investigate those allegations, stop the harassment if it is found to exist, and take all necessary action to prevent sexual harassment from recurring.

Other Forms of Harassment

The University of Kansas Medical Center prohibits retaliation against individuals who engage in protected activities. Encouraging others to retaliate also violates this policy.

  • Definition. Protected activities include reporting suspected “wrong-doing” (including discrimination, illegal harassment, unethical or unprofessional conduct, scientific or research misconduct and noncompliance with institutional policies/procedures), serving as a witness in the related investigation or opposing illegal practices/activity.
  • Retaliation Policy Statement. Retaliation is generally defined as an adverse action taken because an individual has engaged in protected activities.  Retaliatory actions include:
  • Materially adverse action(s) that would dissuade a reasonable person from making or supporting allegations of “wrong-doing” as defined above.  The surrounding circumstances will be considered when evaluating the effect of such action(s).  Petty slights, minor annoyances or a simple lack of good manners do not constitute a materially adverse action.
  • Action(s) that negatively impact any of the following:
    • significant terms or conditions of employment (such as salary, demotion, termination, non-reappointment)
    • educational progress (such as grades, entry into or advancement through an educational program, suspension, expulsion)
    •  the work/learning environment (such as harassment, undesirable conditions)

Complaints are handled internally through the procedure outlined below.

Retaliation Complaint Procedure

General Principles
The University of Kansas Medical Center is committed to resolving retaliation claims at the earliest and most informal level, conducting internal investigations in a timely and effective manner, adhering to the principles of due process in all investigations and hearings, and providing prompt corrective action if retaliation is found to have occurred.

The Associate Vice Chancellor for Compliance (AVC-C) or designee is available to answer questions or provide advice regarding compliance issues or concerns to faculty, staff, residents and students, regardless of whether or not they wish to file a complaint. The University reserves the right to modify and/or amend the procedures outlined below at any time. In the event the University determines that circumstances warrant modification or amendment of any part of these procedures, timely notice shall be delivered in writing to all relevant and affected parties.

Purpose and Jurisdiction of the Retaliation Complaint Procedure
This procedure is restricted to complaints which allege retaliation for participating in a protected activity. Protected activity may include, but is not limited to, filing a discrimination complaint, whistleblowing or bringing suspected misconduct to appropriate university officials.

Aggrieved parties are referred to as complainants. Persons alleged to have engaged in retaliation are referred to as respondents. This procedure is internal to the University and applies to incidents that take place at the University and its affiliated off-site locations, or are related to University operations. Individuals who may use this procedure include, but are not limited to: individuals applying for enrollment or employment to the University; students; regular and research faculty, including those with visiting appointments; teaching or research assistants; research associates; residents and fellows; classified and unclassified employees; university administrators; and users of University services.

Responsibility for Implementation
The AVC-C has overall responsibility for assuring that individuals who participate in protected activity are protected from retaliatory actions which have a negative effect upon terms and conditions of employment, educational progress, or the working and learning environment; providing internal mechanisms for reporting allegations; receiving and investigating internal claims; and maintaining an effective and impartial complaint investigation process.

The Vice Chancellor for Administration and the Executive Vice Chancellor are empowered to appoint an alternate investigator at their discretion and as circumstances require.

University Counsel is empowered to request that an investigation be conducted by the

AVC-C or designee to ensure that resulting documentation is covered by attorney-client privilege.

Complainants
Complaints may be filed by the following individuals: individuals who believe they have been subjected to retaliatory action and department heads, school deans or University administrators who believe that retaliation has occurred in a unit they oversee.

Confidentiality
Complainants, respondents, witnesses and others involved shall refrain from disclosing information about the case to anyone who does not have legitimate need or right to know. Violations of confidentiality may result in charges of unprofessional conduct.

Timelines
The date upon which a complaint is received shall be referred to as the case filing date. Time limits set forth in these procedures may be extended by the AVC-C at his/her discretion or upon written request from the complainant, respondent, or the unit head. The AVC-C shall inform the parties when extensions of time limits are made.

To facilitate resolution or investigation, complaints should be brought forward within 30 days, or as soon as possible, after the alleged act of retaliation. Allegations shall be made in writing, and filed with or referred to the AVC-C.

Jurisdiction Decision
The AVC-C will determine whether issues fall within the purview of these procedures within fifteen (15) working days after receiving written allegations. The complainant will be notified in writing if the issues do not fall within the purview of these procedures, and will be provided with recommendations for other options to address the issue. No appeal may be made internally of the jurisdiction determination.

Preliminary Assessment of Allegations
If the complaint falls within the purview of these procedures, the AVC-C will discuss the investigative process with the complainant, obtain additional information if necessary, and begin a preliminary assessment of allegations to determine if an investigation is warranted. The complainant will be notified in writing if an investigation is not warranted. No appeal may be made internally of this determination. When an investigation is warranted, the process outlined below will be followed.

Investigative Process

  • The AVC-C or designee will provide a copy of these procedures to the complainant and respondent, and address any questions about the investigative process
  • The AVC-C or designee will provide notice of the complaint to the appropriate unit head(s) and relevant University officials. Generally, this will include the department chair or director and the dean or vice chancellor of the unit involved, as well as University Counsel.
  • The AVC-C or designee will acquire information from appropriate sources in an attempt to verify allegations raised in the complaint by consulting with individuals who either have direct knowledge of the alleged incidents and/or are in a position to gather or generate information relevant to the allegations. When appropriate, the AVC-C may issue written requests for information, and establish deadlines for receiving written responses. Refusal of a respondent to answer a charge or participate in the proceedings will not prevent an investigation from occurring and may result in an outcome based solely on complainant testimony and evidence. The complainant will be offered an opportunity to respond to the respondent’s articulated reasons for taking actions which are alleged to be retaliatory.
  • The AVC-C will prepare a written investigative report within sixty (60) working days after determining jurisdiction, review the report with appropriate university officials and when justified by the findings, initiate discussions with University officials who are authorized to develop an administrative response.
  • Within seven (7) working days after the administrative review, the AVC-C will provide the complainant, respondent, Chair or Director, and Dean or Vice Chancellor with a written investigative summary.
  • No appeal may be made internally of the University’s finding.

Determination of Disciplinary Action

  • Students. Each school administers its own student conduct system, and determines any disciplinary actions against students which might arise from a complaint of student misconduct. Procedures and appeal processes are detailed in the Student Handbook.
  • Employees, Faculty and Residents. Deans and Vice Chancellors or their designees are responsible for identifying an appropriate administrative response including nonpunitive corrective measures and, in consultation with the appropriate Human Resource Department, disciplinary actions. Disciplinary actions to be considered will vary in type, intensity and duration, depending on the specifics of each case. All disciplinary action, with the exception of termination or dismissal, may include mandatory training sessions.
  • Appeal of Disciplinary Action. Should the administrative response result in disciplinary action for the respondent, s/he may seek review of the action through appropriate internal appeal procedures as provided in the Faculty/Unclassified Handbook, Graduate Medical Education Handbook for Residents, House Staff Manual, applicable Union contract, State Civil Service Procedures, or the Student Handbook.

Records Management
The AVC-C shall maintain all records for complaints filed pursuant to these procedures, including the complaint, the response, investigative report and summaries, materials considered in the course of the investigation, the administrative response, and any documentation which confirms that administrative actions were taken. Records shall be retained in the office of the AVC-C or in archived files for at least five years.

Policy Statement.  The University of Kansas Medical Center is committed to fostering dignity and respect among all members of the KUMC community at all affiliated locations.  Severe or pervasive behavior that is intended to harass or intimidate an individual because of his/her race/ethnicity, age, religion, disability, sexual orientation, national origin, or status as a Vietnam-era veteran, special disabled veteran, recently separated veteran or other protected veteran and has a negative impact on that individual's work or learning environment is prohibited.  Anyone who violates this policy will be subject to a range of sanctions, including written reprimand, termination or expulsion.  When the University becomes aware of allegations, it is obligated to investigate those allegations, stop the harassment if it is found to exist, and take all necessary action to prevent harassment from recurring.

Accommodation of Individuals with Disabilities

  • Policy Statement. It is the policy of the University of Kansas Medical Center to provide reasonable accommodation to qualified individuals with known impairments that meet the statutory definition of a covered disability except where such accommodation would impose an undue hardship or present the threat of harm.  This policy governs all KUMC affiliated sites, including the School of Medicine-Wichita campus.  Persons with disabilities who are covered under this policy include:
  • individuals seeking admission to academic or residency programs;
  • applicants for employment or promotions;
  • employees who, with or without reasonable accommodation, can perform the essential functions of a position;
  • students who satisfy eligibility criteria, and with or without reasonable accommodation, meet the technical standards and matriculation requirements of a program;
  • residents who satisfy eligibility criteria and, with or without reasonable accommodation, meet the technical standards for graduate medical education; and,
  • individuals who wish to participate in university-sponsored events, programs or activities which are open to the public.
  • Legal Basis.  The principles of reasonable accommodation are articulated in provisions of the Americans with Disabilities Act (ADA) of 1990, the Federal Rehabilitation Act of 1974 and the Kansas State Act against Discrimination.  Reasonable accommodation applies to all aspects of employment, all University services or activities provided to the general public, and all educational programs, services and activities.

Responsibility for Implementation. The EO/Disability Specialist, located on the Kansas City campus, is the primary contact for information and advice about disability accommodation and access.  However, all unit heads and University departments share certain responsibilities, including:

  • Notification:  Any office, department, program or site which distributes announcements or advertisements for services and activities is responsible for inserting notification of the KUMC accommodation policy and instructions for requesting an accommodation.  Notification statements must be approved by the Equal Opportunity Office.
  • Identification of Essential Job Functions: Unit heads are responsible for identifying and documenting essential and marginal functions, as well as physical and mental requirements in the job descriptions of all positions under their supervision, in consultation with the EO/Disability Specialist or HR Generalists.  The Human Resource Departments on both the Kansas City and Wichita campuses are responsible for ensuring that position descriptions comply with this requirement before recruitment begins.
  • Identification of Technical Standards:  Unit heads are responsible for developing and maintaining current technical standards governing admission to and completion of academic and residency programs under their direction, in consultation with the EO/Disability Specialist.
  • Provision of Accommodations:  The primary responsibility for providing reasonable accommodation rests with the affected department or unit which must consult with the EO/Disability Specialist and other appropriate university officials.

Procedure for Requesting Accommodation.  It is the obligation of individuals seeking accommodation to direct their request to the appropriate university contact.  The appropriate university contact depends on whether the individual seeking accommodation is a student, applicant, staff member, faculty member, resident or member of the general public.

  • Students.  Students with documented disabilities who are enrolled at the University should direct their request for accommodation to the EO/Disability Specialist.  Students may also discuss their need for accommodation with faculty, a student services official on either the Kansas City or Wichita campus, or the school’s Disability Officer.
  • Staff and Faculty.  Employees may request accommodation from their immediate supervisor, program director, department chair, or the EO/Disability Specialist.
  • Applicants for Employment and/or Promotion.  Applicants may request accommodation during the application or interview process from the search committee chair, hiring/screening official, Human Resource Department in Kansas City or Wichita, or the EO/Disability Specialist.
  • Applicants for Admission.  Applicants may request accommodation during the application process from the appropriate Admissions Office for the school or program, the School Disability Officer, or the EO/Disability Specialist.
  • Residents (including applicants and candidates for residency).  Individuals applying for a residency program, candidates for residency, or current residents may request accommodation from the residency Program Director, the Director of Graduate Medical Education in Kansas City or Wichita, or the EO/Disability Specialist.
  • Members of the General Public.  Individuals seeking accommodation for specific university-sponsored activities, services or events which are open to the public may request accommodation from the program's sponsor in advance of the date upon which the accommodation is sought.
  • Receiving Accommodation Requests.  It is the responsibility of any member of the University who receives an accommodation request to contact the EO/Disability Specialist.  The EO/Disability Specialist is responsible for ensuring that requests are considered on a case-by-case basis in accordance with state and federal regulations, and that appropriate University officials are involved in evaluating the request, identifying funds and implementing the accommodation.  The right to reject an accommodation request because of undue hardship is reserved for the Executive Vice Chancellor or his designee.
  • Documentation of Disability.  Individuals who request accommodation are obligated to provide documentation of their disability from an appropriate health care provider upon request of the EO/Disability Specialist.  The University reserves the right to obtain additional medical or psychological assessment at its own cost.  All documentation received regarding disability shall be retained in confidential files in the Equal Opportunity Office, separate from the academic or personnel files of the individual.  Information regarding the nature of the disability and the accommodation indicated shall be restricted to individuals who, in their official University capacity, have a legitimate need for the information.
  • Reporting Failure to Provide Reasonable Accommodation.  Individuals who believe they have been denied reasonable accommodation or have been subjected to discrimination because of their disability are advised to contact the Equal Opportunity Office.  Disputes related to reasonable accommodation are handled internally through the Discrimination Complaint Procedure.

Discrimination Complaint Procedure

  • General Principles.  The University of Kansas Medical Center is committed to resolving complaints of discrimination on the basis of a protected class at the earliest and most informal level, conducting internal investigations in a timely and effective manner, adhering to the principles of due process in all investigations and hearings, and providing prompt corrective action if discrimination is found to have occurred. 

    The Equal Opportunity Office is available to answer questions or provide advice regarding equal opportunity/affirmative action issues or concerns to faculty, staff, residents and students, regardless of whether or not they wish to file a complaint.

    The University reserves the right to modify and/or amend the procedures outlined herein at any time.  In the event the University determines that circumstances warrant modification/amendment of any part of these procedures, timely notice shall be delivered in writing to all relevant and affected parties.
  • Pre-Complaint Resolution Strategies.  Individuals are urged to first bring their concerns to the person responsible for the behavior or action.  In many cases, individuals will take self-corrective measures when they become aware of how their actions or behaviors are being received.  The matter may be concluded by mutual consent at this point.  However, the University recognizes that such a strategy may be inappropriate or ill advised, especially when the conduct is severe, or when the person responsible for the behavior holds a position of authority.

    Supervisors, unit heads, department chairs and others in leadership are responsible for ensuring nondiscrimination in the employment and academic environment.  Therefore, individuals are encouraged to bring concerns to those individuals if discussions with the person responsible for the behavior or action are unsuccessful or ill advised.   Supervisors and chairs are required to utilize the expertise of the Equal Opportunity Office when handling such matters, and are expected to maintain documentation sufficient to demonstrate a timely, appropriate and adequate response.

    If satisfactory resolution does not occur, the individual may file a complaint with the Equal Opportunity Office (EOO).
  • Purpose and Jurisdiction of the Discrimination Complaint Procedure.  This procedure is restricted to complaints which allege discrimination or harassment on the basis of race/ethnicity, color,  religion, ancestry, national origin, sex, including marital status, sexual orientation, age, disability (including failure to provide reasonable accommodation), status as a Vietnam-era veteran, special disabled veteran, recently separated veteran, other protected veteran or genetic screening and testing information.  Aggrieved parties are referred to as complainants.  Persons alleged to have engaged in prohibited discrimination are referred to as respondents.

    This procedure is internal to the University and applies to incidents that take place at the University and its affiliated off-site locations, or are related to University operations.  Individuals who may use this procedure include, but are not limited to: individuals applying for enrollment or employment to the University; students, regular and research faculty, including those with visiting appointments, teaching or research assistants, research associates, residents and fellows, classified and unclassified employees, university administrators, and users of University services. 
  • Responsibility for Implementation.  The Executive Vice Chancellor delegates to the Director of the Equal Opportunity Office overall responsibility for assuring University compliance with nondiscrimination laws, receiving and investigating internal allegations of discrimination, and maintaining an effective and impartial complaint investigation process.

    The Executive Vice Chancellor has the authority to appoint an alternate investigator at his discretion and as circumstances require.
     
  • Confidentiality.  Complainants, respondents, witnesses and others involved shall refrain from disclosing information about the case to anyone who does not have legitimate need or right to know.  Violations of confidentiality may result in charges of unprofessional conduct.
  • Timelines.  The date upon which a complaint is received shall be referred to as the case filing date.  Time limits set forth in these procedures may be extended by the EOO Director, at her discretion, or upon written request from the complainant, respondent, or the unit head.  The Director shall inform the parties when extensions of the time limits are made.
  • Filing.  To facilitate resolution or investigation, complaints should be brought forward within 30 days, or as soon as possible, after the alleged act of discrimination.
  • Complaint Procedure.  Discrimination complaints shall be filed with the EOO.  The written complaint must be signed by the complainant, identify the respondent(s), fully describe the alleged act(s) of discrimination, and authorize the EOO to proceed with an investigation.
  • Jurisdiction Decision.  The EOO will determine whether issues raised in the complaint fall within the purview of these procedures within 15 working days after receiving the written complaint.  The complainant will be notified in writing if the complaint is not within EOO jurisdiction, and will be provided with recommendations for other options to address the issue.  No appeal may be made internally of this determination.

    If the complaint falls within the purview of these procedures, the EOO will meet with the complainant to discuss the investigative process and obtain additional information necessary for the investigation.
  • Informal Resolution.  The complainant may issue written authorization for the EOO to attempt informal resolution at any time during the process.  Such attempts will focus on resolving the dispute, managing the conflict, and non-punitive counseling.
  • Preliminary Assessment of Allegations.  Upon determining that a complaint falls within its jurisdiction, the EOO may conduct an initial fact-finding to determine whether the allegations warrant an investigation.  The complainant will be notified in writing if an investigation is not warranted.  No appeal may be made internally of this determination.
  • Investigative Process.  The EOO will:
    • schedule a meeting with the respondent(s) to discuss allegations raised in the complaint, provide a copy of these procedures, and discuss the complaint process.  When appropriate, the EOO may provide a written request for information, and establish a deadline for receiving the respondent’s written response to the information request.  [Refusal to answer a charge or participate in the proceedings will not prevent the investigation from occurring and may result in the investigation proceeding solely on the basis of complainant testimony and evidence.]
    • provide notice of the complaint to the appropriate unit head(s);
    • consult with individuals who have direct knowledge of the alleged incidents and/or who are in a position to gather or generate information relevant to the allegations; prepare a written investigative report within forty-five (45) working days after determining jurisdiction;
    • review the report with appropriate university officials and when justified by the findings, initiate discussions with appropriate individuals regarding the development of an administrative response
    • within 5 working days after the administrative review, provide the complainant, respondent and Dean or Vice Chancellor with a written investigative summary and findings
  • Determination of Disciplinary Action.
    • Students.  Each school administers its own student conduct system, and determines any disciplinary actions against students which might arise from a complaint of student misconduct.  Procedures are detailed in the Student Handbook.
    • Employees, Faculty and Residents.  Deans, Vice Chancellors or their designees are responsible for identifying an appropriate administrative response including non-punitive corrective measures and, in consultation with the appropriate Human Resource Department, disciplinary actions.   Disciplinary actions to be considered will vary in type, intensity and duration, depending on the specifics of each case.  All disciplinary action, with the exception of termination or dismissal, may include mandatory training sessions.
  • Appeal of Disciplinary Action.  Should the administrative response result in disciplinary action for the respondent, s/he may seek review of the action through appropriate internal appeal procedures as provided in the Faculty/Unclassified Handbook, Graduate Medical Education Handbook for Residents, House Staff Manual, applicable Union contract, State Civil Service Procedures, or the Student Handbook.
  • Complaint Initiated by Administration.  The Executive Vice Chancellor, Vice Chancellors, Deans, Directors, Supervisors or Chairs, if given sufficient cause, may request that the EOO conduct an investigation.  The administrator requesting the investigation will act as complainant and must specify the persons who are alleged to be the recipients of the questionable conduct.  The EOO will use the same notification and process guidelines outlined in the discrimination complaint procedure.  The administrator initiating the complaint will not be involved in developing the administrative response and/or corrective action.
  • Records Management.  The EOO shall maintain all records for complaints filed pursuant to these procedures, including the complaint, the response, investigative summaries, materials considered in the course of the investigation, the administrative response, and any documentation which confirms that administrative actions were taken.  Records shall be retained in the EOO or in archived files for at least five years. 
  • Filing a False Complaint or Retaliating Against Participants in the Complaint Process.  Retaliating against participants in these proceedings is prohibited.  The EOO will use the same notification and process guidelines outlined in the discrimination complaint procedure for claims of retaliation.  Similarly, filing a false complaint is considered to be serious misconduct which is subject to sanction, including disciplinary action.
  • Alternative Complaint Procedures.
  • Internal.  The complainant is strongly encouraged to use the Equal Opportunity Office complaint procedure for processing an internal claim of discrimination on the basis of a protected class unless another procedure is specifically required or permitted by union contract.  Should the complainant elect to use any other internal grievance procedure, s/he may not use the procedure operated by the Equal Opportunity Office for the same complaint.
  • External.  A person who believes that s/he has been the subject of discrimination prohibited by state or federal law may contact one of the following agencies for advice, assistance, and explanation of filing deadlines:

Equal Employment Opportunity Commission (for employment matters only)
400 State Avenue
Suite 905
Kansas City, KS 66101

Kansas Human Rights Commission
Landon Building
900 SW Jackson, Suite 851 South
Topeka, KS 66603

Office for Civil Rights
10220 NW Executive Hills Blvd
Kansas City, MO 64153

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University of Kansas Medical Center Operational Protocol: Student Email

Each student is issued a KUMC GroupWise email account with an address on the kumc.edu domain. This is the account used for University business and official University communications to students.  Once you have been admitted, your network/email account username and password will be provided to you by secure email.  It will be sent to the home email address you supplied during the application process.  Your internet email address will be username@kumc.edu (e.g., jsmith@kumc.edu).  If you have not received your account information within a week of being admitted, please contact the Customer Support Help Desk (8-7995).  

The University expects students to check their KUMC account for University communications regularly. You can access your email from anywhere by connecting to http://webmail.kumc.edu/. Alternately, students may also download the GroupWise client and install it on your computer. To do this, login to myKUMC (http://my.kumc.edu) click on the Services tab, click on the "Software Download" link in the computing channel and choose the appropriate GroupWise client (student). Follow the on screen instructions to complete the installation.

The University encourages students to maintain separate email accounts and addresses with an Internet Service Provider or free email provider (see directories at http://www.emailaddresses.com or http://www.fepg.net) for personal communications but may use the KUMC account for personal communication at their discretion.

Students may also, at their discretion, routinely forward email from their KUMC account to a personal account. Keep in mind that KUMC email is encrypted as long as it is sent to, or stored by, another KUMC email account; thus, it may be more secure than another email system. Students are ultimately responsible for any official university communication sent to their KUMC account. KUMC assumes no responsibility for the delivery of university communication to a forwarded personal account.

It is in your own interest to assure that your email account is used only by you and that your password is known only to you. When you use email at a "public" workstation (as in the Library or the Student Center), be careful to log off after using email. You may not use KUMC email for commercial purposes, for personal financial gain, to support candidate or party fund raising, or to support outside organizations not otherwise authorized to use University facilities. If you wish to use KUMC email in support of external organizations (charities, for example), you need to secure approval of the Dean of Student Services. The use of email for illegal or unethical purposes, for abusive and harassing activities or other violations of the rights of others, or for purposes inconsistent with University policy or regulation may result in termination of email access, suspension, or dismissal.

Please note the following additional information about student email at KUMC:

  • Student email boxes are limited to 300 megabytes. If you exceed that limit, you will still be able to receive email but you will not be able to send it.
  • Certain types of file attachments which may compromise security are blocked from entering or leaving the campus. Standard file types such as .doc, .xls, .ppt, and .pdf are not blocked. A list of blocked file types is at https://www2.kumc.edu/security/blocked_files.html . Attachments larger than 25 megabytes are also blocked.
  • The University uses SPAM-management tools to reduce the flow of mass-mailing and other junk email into the Medical Center. SPAM-management is enabled by default for all students. For more information, including information on how to opt out of the SPAM-management system, go to http://www2.kumc.edu/help/spam.html.
  • KUMC email accounts are property of the State of Kansas. The University routinely disables them 90 days after graduation or immediately in the case of withdrawal from the University.

For related information, see also the University's general Email Policy at http://www2.kumc.edu/ir/operationalprotocols/email.asp and the Campus-Wide Communication Guidelines at http://www.kumc.edu/Pulse/CCG.html

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Police Authority and Service to KU Medical Center

The department is a fully commissioned law enforcement agency established by the University of Kansas. University police officers are granted authority by statue (K.S.A. 76-726) to enforce the laws of the state of Kansas, county resolutions and city ordinances. KU police jurisdiction includes property owned or operated by KU, property immediately adjacent to the campus, and in certain circumstances, property off campus. The department has an authorized strength of 28 police officers (with the authority to arrest), 18 security officers, and support staff to include communications operators, records employees and clerical staff. Major divisions within the department include Police Operations, Security Services, Special Operations, and Support Operations.

This authority to KU police includes provisions for 24 hour patrols, response to emergency situations, receipt of reports, detailed criminal investigations, and coordination with other agencies of the criminal justice system, including city and state prosecutors' offices.

University Police Department authority also covers the distribution of information to the university community of activities that, in the judgment of the Chief of University Police or the Office of the Executive Vice Chancellor, may be considered a threat to the safety of students and employees. These timely warnings will include electronic mail, "In the Center", portal announcements, school and departmental mail distribution. KU police also work closely with other area law enforcement agencies. The community policing unit of the University Police Department is specifically charged with the task of maintaining ongoing open lines of communications with employees and students.

We depend on your assistance and cooperation to keep the KU Medical Center campus as safe as possible. Report suspected criminal activities to the KU Police Department by calling 9-1-1 or using an emergency blue phone.

While it is preferable that all crimes be reported the KU Police Department, you may also report crimes to the following:

  • Dean, School of Medicine at 913-588-5268
  • Dean, School of Allied Health at 913-588-5235
  • Dean, School of Nursing at 913-588-1601
  • Counseling and Educational Support Services at 913-588-6580

Because police reports are public records under state law, the KU Police Department cannot hold reports of crime in confidence. However, the names of victims of sexual crimes are held in strict confidence. All reports will be investigated. The University does not have procedures for voluntary, confidential reporting of crime statistics.

Confidential reports may be made to the Kansas City area TIPS Hotline at 816-474-8477.

In addition to its law enforcement function, the University Police Department also has the authority and responsibility over security matters on campus including the establishment of schedules for the securing of perimeter doors and access to facilities after hours. Students and employees are required to carry their issued photo identification and after hours access card while on campus and to present the I.D. upon request to police officers and other university officials. Facilities and buildings are restricted for use by authorized visitors and members of the university community. Your photo identification card has the capability of serving as an access card to allow you to enter certain locked areas of campus outside of regular business hours. If you are a university student or employee and you need assistance in gaining entry to a non restricted area, you may call the University Police at 913-588-5030.

Crimes 2004 2005 2006 2007
Murder/Non-negligent Manslaughter 0 0 0 0
Negligent Manslaughter 0 0 0 0
Forcible Sex Offences 3 2 0 2
Non-Forcible Sex Offences 0 0 0 0
Robbery 4 2 3 2
Aggravated Assault 4 2 3 0
Burglary 6 1 5 0
Burglary to Vehicle 13 40 17 28
Motor Vehicle Theft 10 34 10 8
Arson 1 0 2 0
ARRESTS FOR:        
Liquor Law Violations 1 0 0 0
Drug Abuse Violations 12 11 10 13
Weapon Law Violations 12 7 6 9

Crimes Reported On Public Property


Crimes 2003 2004 2005 2006
Murder/Non-negligent Manslaughter 0 0 0 0
Negligent Manslaughter 0 0 0 0
Forcible Sex Offences 0 0 0 0
Non-Forcible Sex Offences 0 0 0 0
Robbery 0 0 1 0
Aggravated Assault 0 0 0 0
Burglary 0 0 0 0
Burglary to Vehicle 0 0 0 3
Motor Vehicle Theft 0 1 2 1
Arson 0 0 0 0
ARRESTS FOR:
Liquor Law Violations 0 0 0 1
Drug Abuse Violations 7 0 6 3
Weapon Law Violations 11 2 2 0

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Procedures for Reporting Sexual Assault

Any individual may report an incident that she/ he perceives to be a sexual assault. Victims of sexual assaults will be encouraged and assisted to report the assault to proper law enforcement authorities. The university has established procedures for investigating and administering sanctions in instances of sexual assaults, which include the following:

  • University police should be notified immediately of an incident.
    The purposes of this initial contact are to render immediate assistance to the victim and to protect evidence associated with the assault. Victims of sexual assault should not wash or change clothes until after they have been examined by emergency medical staff. Normally, the attacker will leave evidence vitally important to prosecuting the case successfully. Although the University strongly feels that all crimes should be reported to proper law enforcement authorities, the final decision to make a criminal offense report to the police lies with the victim. The victim's willingness to assist the authorities in their investigation will largely determine the eventual outcome of the case and possible prevention of future crimes. The officer will assist the victim in filing a complaint and to receive medical attention if she/ he wishes to do so. Once a report of an on-campus sexual criminal incident has been received, the University Police Department shall conduct an investigation independent of any other investigation which the university shall deem necessary. Upon completion of such criminal investigation, university police shall submit its findings to the appropriate prosecutor's office for determination of the filing of criminal charges.
  • The emergency room phone number, 588-6500, at KU Hospital should be contacted so that immediate psychological and/ or medical support can be provided to the victim. The goals of this intervention are to stabilize the victim's condition, to present the victim alternatives for continuing support, and to present options for redressing the assault through administrative and/ or civil procedures. The professional staff in Counseling and Educational Support Services (Division of Student Services) will provide assistance if needed. If assistance outside the Medical Center is desired, contact can be made with MOCSA, (816) 931-4527 or Crisis Hotline, (816) 531-0233.
  • Without revealing the victim's identity, the Senior Director of Counseling and Educational Support Services will notify the Dean of Students that a sexual assault of a student has occurred. With the victim's permission, a report of the incident will be submitted to the Dean and the administrative review and action procedures will be initiated.

Administrative Review Procedures
The Assistant Dean of Students will convene a review panel consisting of the Assistant Dean, the medical doctor assigned to Student Health, and a faculty member. Notice of charges and date of hearing will be communicated to the accuser and accused by the review panel. The hearing by the review panel will allow

  1. a full examination of the evidence presented by both parties, including the opportunity to cross-examine witnesses, and 
  2. both parties to have another person present. It is understood that the proceedings of these interviews are confidential and that all participants are required to adhere to this standard. The review panel has the discretion to outline procedures to be followed during the proceedings.

Administrative Action
The panel will determine from the established facts if a sexual assault occurred and if the accused is responsible for the assault. If both are true, then the panel will report its findings to the Dean of Students. The Dean shall administer appropriate sanctions which can include suspension, dismissal, or probation. Both parties will be informed of the outcome.

Appeal
Appeal of the Dean's decision is done through the student grievance procedures as outlined by each school (School of Allied Health, School of Graduate Studies, School of Medicine, and School of Nursing). Both the accused and accuser have access to these grievance procedures and both will reference their respective schools. In this handbook refer to School of Allied Health (Appeals Procedure), School of Medicine (Student Grievance Procedure), School of Nursing (Non-Academic Misconduct) and School of Graduate Students and Research (Guidelines for Dealing with Alleged Academic Misconduct ).

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Procedures Governing Fund Raisers and Events

All fundraising activities must be approved by the Academic Dean of the school with which the registered student organization is affiliated. A Fundraising and Event Approval Form for registered student organizations must be submitted to the appropriate Dean a minimum of three weeks prior to the event. This form can be accessed here. All student organizations are required to adhere to the policies and procedures outlined in the Guidelines for Use of Medical Center Facilities. This document can be reviewed at http://www.kumc.edu/service/acadsupt/facility/titlepg.html

Research Activities

(Special Conditions for Specified Types of Research)

There are certain types of research or activities that may not be pursued unless specific prior approval and/ or training has been obtained. The student's responsibilities for such activities are described below:

  1. Research involving human subjects.
    The University requires prior approval of all research projects involving human subjects by the Human Subjects Committee (HSC). There are no exceptions. Although certain types of research may be exempt from review, the Committee decides which projects are exempted. It is the responsibility of each student to become acquainted with University guidelines for research involving human subjects, to submit an application to the HSC office, and to observe any conditions placed by the Committee on the conduct of the research. Students will be required to complete training in human subjects protection and file a conflict of interest disclosure prior to their involvement in research.  The HSC website provides a Student/Resident Guide to Human Subjects Research.  Students are encouraged to call the HSC Office with questions and consult with HSC personnel prior to submitting a proposal.  Lead times of 5-6 weeks may be required for obtaining the necessary approvals for some applications. For more information about human subjects research requirements, email Dan Voss (dvoss@kumc.edu) or phone 913.588.1240.

Intellectual Property Policy
The ownership of student works submitted in fulfillment of academic requirements shall be with creator( s). The student by enrolling in the institution gives the institution a nonexclusive royalty-free license to mark on, modify, retain the work as may be required by the process of instruction, or otherwise handle the work as set out in the institution's Intellectual Property Policy or in the course syllabus. The institution shall not have the right to use the work in any other manner without the written consent of the creator( s). The intellectual property policy is available in its entirety at the Provost's website at: http://www.kansasregents.org/educators/policies/intell_prop/intel.html#a5

Student Academic Creations
The ownership of student works submitted in fulfillment of academic requirements shall be with the creator(s). The student by enrolling in the institution gives the institution a nonexclusive royalty-free license to mark on, modify, retain the work as may be required by the process of instruction, or otherwise handle the work as set out in the institution's Intellectual Property Policy or in the course syllabus. The institution shall not have the right to use the work in any other manner without the written consent of the creator(s). Any invention conceived, made and/or reduced to practice by a student, or in which a student is an inventor or creator, (including any questions regarding intellectual property issues) should be referred to the Research Institute, Office of Technology Transfer and Intellectual Property.

Employment of Students and Residents in Faculty-Owned Businesses
Please refer to http://www.kumc.edu/Pulse/policy/esrfob.html for information on student employment in faculty-owned businesses.

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Smoking and Tobacco Policy

As a health care institution, the university has a policy that fosters a healthy environment.  This policy is designed to help faculty, staff, students, patients and visitors avoid the health problems associated with second hand smoke.  Smoking and/or use of tobacco products is prohibited on the KUMC campus.   In addition, smoking inside any Medical Center building is a violation of state law.

University of Kansas Medical Center premises include all buildings owned or leased by the Medical Center, as well as exterior areas bounded generally by: State Line, 36th Avenue, Rainbow Boulevard, and 41st Street. Students found in violation will be referred to the office of the Dean of their respective school. Visitors and patients who violate this

This policy was effective on September 1, 2006.

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Student Health Policies

Student Exposure Protocol

TO ALL KUMC STUDENTS:

In the event that you are injured or exposed to blood, body fluids, or other infectious materials while functioning in your role as a student, please follow the following procedure(s):

  1. If a student exposure incident occurs at KUMC during open office hours for Student Health (8am to 6pm Monday and Wednesday; 8am to 4:30pm Tuesday, Thursday & Friday), the student should report immediately to Student Health (1012 Student Center Building.) If the student has questions, please call Student Health at 8-1941.
  2. If a student exposure incident occurs at KUMC when the Student Health Center is closed and emergency treatment is required (i.e. stiches, post exposure proplulaxis), the student should report to the KUMC Emergency Room. It is important for the student to identify himself/herself as a KUMC student. The student must then report to Student Health as soon as possible during office hours.
  3. If a student exposure incident occurs at an outside facility, the student should follow facility protocol. It is important for the student to request that a phone call be placed to Student Health (913-588-1941). If the call is placed when the Student Health Center is closed, a message with contact information should be left on the answering machine. The student must then report to the Student Health Center as soon as possible during open office hours. Also, all billing information related to the exposure incident should be forwarded to:

KUMC Student Health Center
Attention: Stephanie Jernigan, Director
University of Kansas Medical Center
1012 Student Center Building
3901 Rainbow Boulevard
Kansas City, Kansas 66160

These procedures are consistent with CDC guidelines and the exposure protocol used for all KUMC faculty, staff, and residents.

Communicable Diseases
All KUMC students having a communicable disease that might affect the health and safety of other students, faculty, staff, and/or patients must advise Student Health Services. Students in this situation may be required to provide medical records in order to determine if reasonable accommodations can be made to continue a normal course of study without risk to themselves or to others.

Foreign Travel
Students planning to travel overseas should make arrangements to visit Student Health at least 3 months in advance for travel immunizations and information. Upon return from travel, students should plan to schedule a follow-up visit with Student Health Services. For more information regarding travel and safety issues, please contact Student Health Services at (913) 588-1941.

Required Immunizations:
Student Health Services follows the CDC guidelines of recommended vaccines for Health Care Workers.  Please refer to the website http://www.kumc.edu/studentcenter/health.html for up-to-date requirements.

Health Insurance
All students taking courses at KUMC are required to maintain health insurance throughout their enrollment.  You may choose any health insurance planFor students who are need of health insurance and are unable to locate a policy on their own, KUMC has an insurance plan available for enrolled students. It is important that students not confuse their Student Health fee that they pay each semester with the cost of health insurance and it's premiums, as they are separate. For more information on insurance options, or any other question you may have regarding health insurance, please contact Student Health Insurance Verification Office at 913.588.4695.

The following proof of insurance is required.  If your insurance changes, please be sure to bring in a copy of your new insurance card.

  1. Proof of current health insurance (e.g., photocopy of your insurance card or letter from the health insurance company)
  2. Signed “Acknowledgement of the Student Health Insurance Policy” form

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Student Records Policy

http://www.kumc.edu/studentcenter/regrecords.html

Notice to Students: The University of Kansas Student Records Policy was developed in accordance with the Family Education Rights and Privacy Act (FERPA), commonly referred to as the "Buckley Amendment." This law was enacted to protect the privacy of students and to provide for the right to inspect and review education records. Under the provisions of FERPA, you have the right to:

  1. inspect and review information contained in your education records,
  2. challenge the contents of your education records,
  3. request a hearing if the outcome of the challenge is unsatisfactory to you,
  4. submit an explanatory statement for inclusion in the education record if the outcome of the hearing is unsatisfactory,
  5. secure a copy of the institution policy,
  6. file complaints with the Department of Education concerning alleged failures by institutions to comply with the Act.
    Written complaints should be directed to the Family Policy Complaince Office, Department of Education, Washington D. C. 20202.
  7. prevent disclosure of directory* information

The University of Kansas Student Records Policy defines directory* information as:

  • Name
  • Current address and telephone number
  • Permanent address and telephone number
  • E-mail address
  • Level and school
  • Major field of study
  • Enrollment status (full-time, half-time, less than half-time)
  • Participation in officially recognized activities and sports
  • Height and weight of members of athletic teams
  • Date of birth
  • Dates of attendance
  • Degrees and awards received
  • Most recent previous educational institutions attended Name (s) and address (es) of student's parent( s) or guardian( s) may be disclosed when used for an official University news release about the student's receipt of degrees or awards or about participation in officially recognized activities or sports. Name( s), position( s), and length of service may be disclosed for student employees. The University may, without the consent of the student, disclose directory information, as described above.

If a student wishes to have such information withheld, he/ she must notify the Office of the Registrar in writing. If a student wishes to prevent the publication of such information in the University telephone directory, he/ she must submit a request form to the Office of the Registrar, by the end of the first week of the fall term (Forms may be obtained in 3001 Student Center or at http://www.kumc.edu/studentcenter/pdf/restriction.pdf).

Holds Policy
The University of Kansas Medical Center's Office of the Registrar maintains a record of all students who have a record and enrollment hold in accordance with the policy set for in the Comprehensive Fee Schedule (Paragraph 9). Students can view holds online in Enroll and Pay at https://sa.ku.edu .

9. Record and Enrollment Holds:
A student's academic transcript will be withheld and future enrollments denied by the University for:

9.1 The non-payment of regularly assessed tuition, fees and departmental charges as listed in this Comprehensive Fee Schedule and as submitted to the Office of the Comptroller for collection.
9.2
The non-payment of parking and traffic fines as specifically listed in this Comprehensive Fee Schedule.
9.3
Failure to meet repayment obligations of Perkins Program Student Loans, Health Professions Student Loans, Loans for Disadvantaged students, or Kansas University Endowment Association Student Loans.
9.4
Non-repayment of other lawful debts arising from a written agreement between the student and the University A student's academic transcript will also be withheld and future enrollments denied by the university for non-compliance with a documented departmental obligation.

While it is the responsibility of the Office of the Registrar to maintain the holds records, it is the individual department's responsibility to reconcile the reason for the hold. The Registrar must approve any hold type that is not addressed in the Comprehensive Fee Schedule before the hold is placed on the student's record.

Refund/ Adjustment of Student Charges for Tuition and Fees 
If you have any questions regarding tuition and fee assessments, information about refund/ adjustment of student charges can be found in the enrollment section of the Office of the Registrar website.

Students Called to Active Military Duty
This is information for students who pay fees for a term and are subsequently called to active duty after classes start (this does not include enlistments). Students serving in the National Guard or Reserves, who are called to active duty during an academic term, are entitled to receive a full refund of tuition and fees. Students who are drafted and must report for active duty during an academic term are also entitled to receive a full refund of tuition and fees. All refunds are subject to presentation of official documentation.

The first thing you must do is obtain an official Leave of Absence from your respective school. Once you have that completed, a signed copy must be presented to the Office of the Registrar along with the following: (1) A copy of your military orders (2) Forwarding address( es) (3) Name, address, and phone number of a contact (or your representative) (4) Your name as it appears on your KUMC records (5) Your KUMC ID number

Make sure you also contact the Student Financial Aid office which is on the 4th floor of the Student Center, (913) 588-5170, for information on money owed, money to be refunded, grace periods, or other related questions.

Tuition and Academic Record: Full tuition and fees will be refunded if you withdraw from all classes. Adjusted Academic refunds will be given if you are awarded credit for some courses and not others. The usual dates will be used to determine whether or not the courses are canceled or a “W” or “WF” is recorded. See the Timetable of Classes for details.

Academic Transcript: There will be no record of the reason for your cancellation or withdrawal on your Transcript.

Transcript: You will be able to document the date of your service via military records.

Grading: This is a decision made by your instructors on the basis of the work completed to date and in conjunction with the rules governing the course. Please discuss this with your instructor( s) and if you have any difficulties, you should seek the assistance of the Dean's office in your school.

Readmission: If you withdraw after classes start and do not return the semester immediately following your discharge from active duty, you may be required to re-apply for admission. Please contact your appropriate school for details.

Contact: Chris Meiers, Registrar/ Assistant Dean of Students or Alyssa Koinzan, Associate Registrar Student Center -Room 3001, Mail Stop 4029, The University of Kansas -Medical Center, 3901 Rainbow Boulevard Kansas City, Kansas 66160-7190 (913) 588-7055

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Malpractice Insurance

Medical, nursing, and other students in clinical courses are covered by malpractice insurance when they enter the school of medicine, allied health, or nursing until the appropriate degree is granted with the following exceptions:

  1. Withdrawal
  2. Dismissal from School
  3. Leave of Absence or not enrolled for summer session.
  4. Completion of all academic requirements for their degree.

For specifics regarding coverage, contact Instutional Finance and Administration, R. Michael Keeble.

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Students Rights and Responsibilities

Mission Statement for the University of Kansas Medical Center

The University of Kansas Medical Center is committed to serving the healthcare needs of the citizens of Kansas, the region, and the nation by providing exceptional educational opportunities for careers in the health professions; comprehensive services that enhance health and wellness; ongoing support of the state and the nation’s health service systems; and continued development and dissemination of new knowledge through research and education.

Assumptions and Beliefs

The Academic Mission of the Institution is Preeminent
KUMC has the academic experience at its center-the faculty, curriculum, library, classroom, and laboratory. Students can expect their teachers to possess knowledge of the subject to be studied, to use effective teaching approaches, to hold students to high standards of performance, and to use fair, clearly articulated evaluation practices. Students can expect KUMC to offer a curriculum that provides a coherent intellectual experience and prepares them to provide current and future health care to the nation’s citizens. The ability to access information technology and resources at KUMC is an integral part of learning. Interactions between students and their environment--whether it be in the library, classroom, or laboratory--shape attitudes, readiness to learn, and the quality of the KUMC experience.

Each Student is Unique
Students are individuals. No two students come to KUMC with the same expectations, abilities, life experiences, or motives. Therefore, students will neither approach their learning at KUMC with equal skill and sophistication, nor will they make equally appropriate choices about the opportunities encountered. This uniqueness in students is also a resource to be tapped; their talents and skills should be used to improve the quality of life at KUMC.

Each Person Has Worth and Dignity
It is imperative that students learn to recognize, understand, and celebrate human differences. KUMC must help its students become open to the differences that surround them: race, religion, age, gender, culture, physical ability, language, nationality, sexual preference, and life style. These matters are best learned in collegiate settings that are rich with diversity and must be learned if the ideals of human work and dignity are to be advanced. The student body, faculty, and staff should both reflect and appreciate diversity.

Bigotry Will Not Be Tolerated
Any expression of hatred or prejudice is inconsistent with the purposes of higher education in a free society. As long as bigotry in any form exists in the larger society, it will be an issue at KUMC. In the KUMC community, bigotry must be forthrightly confronted.

Feelings Affect Thinking and Learning
Although students are at KUMC to acquire knowledge through the use of their intellect, they feel as well as think. Students are whole persons. How they feel affects how well they think. While students are maturing intellectually, they are also developing physically, psychologically, socially, aesthetically, ethically, sexually, and spiritually, which is true regardless of age. Helping students understand and attend to these aspects of their lives will enhance their academic experiences.

Student Involvement Enhances Learning and Effective Citizenship
Learning is an active process. Students learn most effectively when they are productively, intellectually, and thoughtfully engaged in their work in the classroom, in the clinical setting, in the laboratory, and in student life. A democracy requires the informed involvement of citizens. Citizenship is complex; thus, students benefit from a practical, as well as an academic understanding of civic responsibilities. Active participation in institutional governance, partnerships with patients, community service, curriculum reform, and collective management of their own affairs contributes significantly to students’ understanding and appreciation of civic and health care responsibilities.

Personal Circumstances Affect Learning
Physical disability, financial hardship, family circumstances, medical and psychological problems, and inadequate academic skills are examples of situations that often affect learning. Whenever possible, KUMC should assist students when such circumstances interfere with learning.

A Supportive and Friendly Community Life Helps Students Learn
KUMC is a collection of sub-communities including schools and departments, as well as service, religious, social, and peer groups. Healthy communities are settings where students learn to work together, make and keep friends, care about the welfare of others, balance freedom and responsibility, and appreciate human differences. Quality communities encourage friendships, intimacy, intelligent risk taking, and allow members to freely share and examine values.

The Freedom to Doubt and Question Must Be Guaranteed
Students need encouragement and freedom to explore ideas, to test values and assumptions through experience, to face dilemmas of doubt and perplexity, to question their society, and to criticize and receive criticism. Hence, the doctrines of academic freedom and free speech that are central to the classroom must extend to other areas of campus life. KUMC should encourage the ideological exploration of ideas and avoid policies or practices that bind the inquiring minds and spirits of students, faculty, and staff. KUMC faculty, staff, and students should not fear recrimination for engaging in such behaviors.

Students are Responsible For Their Own Lives
Students learn responsibility when they bear the consequences of their own actions and inactions in an environment marked by caring and support. If in the process of KUMC creating this optimal learning environment, students believe that their rights, based on these assumptions and beliefs, have been violated, they should make contact with a faculty or staff member at KUMC for future exploration or direction. The Student Handbook is a resource for this purpose.

The assumptions and beliefs, which are the foundation for Students’ Rights and Responsibilities, form a framework for creating and insuring an optimal learning environment and acknowledge that the mission of the University of Kansas Medical Center is preeminent.

To accomplish these ideals, "...a spirit of community conducive to mutual trust and responsibility among students, faculty and staff..." (Professional Integrity System for the Nursing School, 2005, p.1) must be present. “Since 2000 the KU School of Allied Health has made unprecedented strides in its central mission to develop tomorrow’s leaders in allied health through exemplary education, research and service” (A Vision of Excellence: Sharing our Accomplishments, 2004).  “Our students will mature into exceptional critical thinkers who can analyze difficult problems, formulate effective plans for action, and provide optimal clinical care for their patients (University of Kansas School of Medicine 2005 Annual Report). Professional development in the graduate school “enhances placement of KU graduates by fostering a better fit between graduate students’ goals and eventual academic employment” (2004 Graduate Student Annual Report).

If you think your rights as a student have been violated or if you would like more information, please contact any of the following individuals: the Dean of Students, Associate Dean for Nursing, Associate Dean for School of Medicine, Associate Dean of Graduate Studies, Associate Dean for School of Allied Health or an Equal Opportunity/Disability Specialist. The assumptions and beliefs which form Students’ Rights and Responsibilities are based on and developed from A Perspective on Student Affairs, National Association of Student Personnel Administrators, 1987, and Reasonable Expectations, National Association of Student Personnel Administrators, 1994, in consultation with students and the Dean of Students from the University of Kansas Medical Center. This document was endorsed by the Student Governing Council of the University of Kansas Medical Center after discussion with the student governing groups from the four schools at the University of Kansas Medical Center.

04/06

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Tips For Students on Social Networking

1.  Represent yourself professionally

As a student at the University of Kansas Medical Center, you are considered a professional and should represent yourself as such at all times. This will help you, as students, prepare to practice and maintain professional and ethical standards after you graduate. Your online profiles should also represent you in a professional light.

2.  Be aware of your online identity

Just because you are careful about what you put on your personal pages doesn’t mean other people are.  Embarrassing or compromising pictures can very easily appear on a friend’s page and get “tagged” to yours.  Have conversations with your friends about what is appropriate to post and why.

3.  Once it is out there, it is out there

Caching means that if you post something on a site, even just for a day or two, it will remain in cyberspace forever. Caching is a great thing when you have lost something you need on the internet. However, it can also come back to haunt you when those embarrassing pictures you took down three years ago show up in your file at a job interview. 

You do have the ability to contact search engines, like Google, who cache large amounts of information and request that they remove the content.  However, you should consider the growing number of search engines and that your request may take some time to process.  Give careful thought to the content you are placing on your social networking page. It may be advisable not to put it out there in the first place.

4.  The Internet is not a private place

The internet is a great place to market yourself, whether you intend to or not.  Most social networking sites are public, meaning anyone can join, create a profile, look at your profile and even become your “friend”.  But while you are out there posting pictures of last weekend’s festivities with your friends, remember that they are probably not the only ones looking at your profile. 

By now we have all heard stories from around the country about men and women who have had negative consequences as a result their MySpace or Facebook content. Don’t be the next person to get fired, lose an interview, or be arrested for things that were seen or read on their MySpace or Facebook pages.

5.  Use your privacy settings

All social networking sites have privacy settings, most of which range from none to paranoid!  These are put in place to protect you, your information and your online identity, so be thoughtful about your settings and use them.

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KUMC Faculty/Staff/Student Information Line

KUMC has an information line for faculty, staff, and students. Dialing 588-INFO (4636) will provide you with access to recorded announcements and information concerning inclement weather or other important news. 588-INFO serves as a supplement to other sources of information including the website www.kumc.edu/info as well as In The Center and Broadcast e-mail.  During periods of inclement weather, check the number often as updates will be made frequently. Persons with hearing impairments may access 588-INFO by using the Kansas Relay Operator.

Workers Compensation Coverage

Student employees, Graduate Teaching Assistants, and Graduate Research Assistants who receive a State of Kansas payroll check for work performed for the University are covered by the Kansas Workers Compensation Act.  Those individuals who are injured during their employment related activities should be seen and treated at the Medical Center’s Employee Health/Occupational Medicine offices.

(This statement of coverage does not include individuals who receive checks from Kansas due to being a National Research Scholarship Award (NRSA) recipient or because they are paid a stipend).

Benefits include: Income protection for on-the-job injuries. Payment of medical bills and other benefits specified by the law. $50,000 accidental death benefit.

 

Campus Departments

Alumni Relations
The KU Medical Center Alumni Association was established in 1969 and is divided into three sub-groups: KU Medical Alumni Association, KU Nurses Alumni Association and the KU Allied Health Alumni Association. Upon graduation, your respective Alumni Association will help you stay connected to your fellow classmates, school and to KUMC. The Office of Alumni Relations is located in the Support Services Building. For more information, visit the web site at www.kumc.edu/alumni, or call 913-588-1255.

Beauty Salon/Barber Shop
The lobby level of the University of Kansas Hospital (across from the cafeteria) houses a beauty salon, "Hair Quarters," a full service salon. Both are staffed by qualified personnel and can cut/ style hair and provide manicures for men and women. Drop in or call for an appointment. Patient room service is also available. Appointments available by calling: Hair Quarters: 588-2518

Dykes Library
http://library.kumc.edu

Public Services (circulation, information, reference)        913-588-7166

Interlibrary Loan                                                                       913-588-5073

Pager Warehouse                                                                     913-588-2337

Dykes Library is located on the north side of the Medical Center at 2100 West 39th. The newly remodeled facility provides a quiet and spacious environment for study and research. Dykes Library provides current scientific and technical information in support of teaching, research, and clinical practice. It also provides students with the technology resources such as computers, scanners and educational software.

The Clendening History of Medicine Library is located in Robinson Hall on the Kansas City campus and houses a significant collection of historical resources related to the history and philosophy of medicine.

Resources:

  • Approximately 54,000 print monographs and 168,000 bound journal volumes
  • Approximately 500 currently received print journal titles
  • Online access to over 4,500 journal titles in the health sciences
  • Online access to over 11,000 online titles in other academic fields
  • Access to online databases without charge to members of the KUMC community.  Databases include MEDLINE (health sciences), CINAHL (nursing), PsychINFO (psychiatry and psychology), Health and Wellness Center, Web of Science, International Pharmaceutical Abstracts, and EBSCO Health Business Full-text Elite.
  • Online journal packages from STM publishers including: Wiley, Kluwer, Marcel-Dekker, Blackwell Science, American Chemical Society, Elsevier, Springer/Verlag and Cell Press
  • Electronic resources are available remotely to members of the KUMC community via the proxy server.
  • Computers provide access to the Internet, web-based resources including the online catalog, databases, online journals, and catalogs of other universities(including other Kansas Regents universities), Microsoft Office suite 2007, image-editing software, GroupWise webmail, EndNote and selected educational software.
  • Ability to save files to USB drives.
  • Networked black and white and color printing in the library, Orr Major and Student Services
  • Scanners
  • Photocopiers
  • Group study rooms with computers and audio-visual hardware for scheduling by students
  • 120 seat testing center
  • Training classrooms for scheduling
  • Commercial and locally-produced audiovisual materials that support the medical, nursing, and allied health curricula
  • Checkout of AV equipment including digital cameras, LCD projectors, headphones, and tape recorders

Online Catalog:
The online catalog provides information about the books and journals (print and electronic) available in Dykes Library, Farha Library at the University of Kansas School of Medicine-Wichita, and Clendening History of Medicine Library.  The catalog is available at http://catalog.library.kumc.edu.

Librarian Liaisons:
There are professional librarians available to assist you. Each librarian has a primary school or department for which they have responsibility and that is noted on the library website: http://library.kumc.edu/

The professional librarians are available Monday-Friday 8:00 am – 5:00 pm and by appointment.

Public Services:
The Public Services staff are ready to assist you as you enter the library.   At the Public Services desk students may:

  • Checkout resources
  • Pickup and get assistance with pagers
  • Pickup reserve materials
  • Pickup interlibrary loan requests
  • Schedule group study rooms
  • Get assistance with your information needs.
  • Get assistance in setting up your account for printing and photocopying
  • Circulation policies can be found at http://library.kumc.edu/about/circulation.html

Document Delivery Services (ILL):
Journal articles and books in the health sciences and biomedical literature which are located in the Dykes Library collection and available from other library collections can be requested for your use through the Copyright Compliance/Document Delivery Office.  For detailed information regarding costs and request forms go to http://library.kumc.edu/ill/index.html

Printing and Photocopying Services:
Six (6) photocopiers are available at Dykes Library for use by patrons.   They are located on the ground floor (1 copier with document feeder) and first floor (5 copiers).  Printers are available at Dykes Library, Orr Major, and the Student Center.   There are 2 black and white printers in Dykes, 1 color printer in Dykes, 1 black and white printer in Orr Major and 1 black and white printer in the Student Center. 

Technology Support:
All computer workstations for students regardless of location can access all of the same information. USB drives (flash drives, jump drives, memory keys) without secure executables can be used to save student work.

Student computers can be found in the following locations:

Dykes Library group study room, first floor and ground floor

Orr Major “mezz” second floor and ground floor student seating

1020 Student Center

Wireless access for laptops is available in all University buildings.  To register your laptop for wireless use go to http://www2.kumc.edu/ir/wireless/. Printing from your mobile device(tablet or laptop) requires the installation of a driver. Directions can be found by going to the KUMC Student Portal (http://my.kumc.edu), selecting the Services tab and going to the GoPrint download.

There is a Student Technology FAQ that will answer many of your questions https://www2.kumc.edu/comptraining/studenttechfaq.html 

Students may also attend training sessions and have access to various online modules and online videos here: http://www2.kumc.edu/comptraining/StudentTechnologyTraining.html.

Hours:
The regular open hours of Dykes Library to KUMC students:

Monday – Thursday        7:30 am – 1:00 am

Friday                             7:30 am – 6:00 pm

Saturday                          9:00 am – 6:00 pm

Sunday                            12:00 pm – 1:00 am

Orr Major 2nd floor is open 24 hours a day.

Holiday and break hours will vary from the regular hours and will be posted.

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External Affairs
The Office of External Affairs is committed to connecting the KU Medical Center to the community and people we serve in the metropolitan area, throughout Kansas and across the nation. To that end, External Affairs coordinates and directs the University of Kansas Medical Center’s public relations and outreach efforts.

The Office of External Affairs includes the Department of Public Affairs, which is responsible for much of the communications for KUMC including written publications, internal communications, promotional materials, media releases and advisories, and interactive media to effectively tell the KUMC story to key audiences. This department works closely with KU University Relations in Lawrence and in Wichita, as well as the KU Hospital’s Public Affairs Office. Questions about media requests or information for story ideas for inclusion in university publications or news releasesshould be directed to Jessica Taveau at (913) 588-5247.

External Affairs is also responsible for government affairs activities including advocating a public policy agenda with elected officials at the state and federal level and working closely with relevant government agencies. Any questions regarding government affairs at the state or federal level should be directed to David Rowe at (913) 588-0256.  

The Community Relations Department provides opportunities for KUMC students to interact outside of the classroom with faculty, staff, alumni and the community through a variety of social and volunter service activities. The department also plays a key role in promoting volunteer opportunities and public service projects aimed at improving the quality of life for the residents of Wyandotte Country. KUMC's commitment and support of our neighboring communities, specifically the Rosedale, Armourdale and Argentine neighborhoods, is demonstrated through the engagement of KUMC employees, students and alumni in volunteer service throughout the year. To learn how to get more involved in our community, contact Paula Baum at (913) 588-1017 or visit www.kumc.edu/community.

Health outreach is also a critical component of External Affairs. The Division includes the Office of Health & Technology Outreach, which is made up of the Center for Telemedicine & Telehealth and the Continuing Education Office (both housed on the Kansas City campus), the Rural Health Services Office (located on the Wichita campus) and the three Area Health Education Centers located in Garden City, Hays and Pittsburg which seek to “improve the health of Kansans through communication, collaboration and statewide partnerships.”

The Office of the Vice Chancellor of External Affairs, the Department of Public Affairs and the Department of Community Affairs are located on the first floor of Murphy Hall. For more information about External Affairs call (913)588-5240 or visit http://ea.kumc.edu/

Gift Shops
The University of Kansas Medical Center Auxiliary, Inc. owns and operates two gift shops in the hospital as a convenience and service to all hospital patients, their families and friends, and to employees and students of the hospital and university. The shops provide a wide variety of gift items, collectibles, jewelry, greeting cards, stationery, magazines, paperback books, sundries, snacks, and candy. All proceeds from the shops are used to fund service projects that benefit the Medical Center.

The Gift Shop (KU Hospital Lobby -G 4l2) Hours: 9: 00 a. m. to 7: 30 p. m., Monday through Friday 12: 00 p. m. to 5: 00 p. m., Saturday and Sunday The Sunflower Gift Shop In Delp Pavilion Hours: 9: 30 a. m. to 2: 00 p. m., Monday through Friday

International Programs

Immigration
International students at the University of Kansas Medical Center generally obtain one of three types of non-immigrant status: F-1 or J-1 status for international students enrolled in formal academic programs who are pursuing a specific educational objective. M-1 status for students enrolled in a certificate program.

Maintaining Status
Serious problems can arise for international students who fail to maintain status. In order to be considered in status, there are some general United States Citizenship and Immigration Services (USCIS) regulations with which these students must comply.

Basic Requirements for International Students

  1. Maintain a valid passport at all times.
  2. Attend the school that issued the I-20 or DS-2019 form.
  3. Maintain a full course of study each semester.
  4. Maintain valid immigration documents (I-20 or DS2019).
  5. Process new I-20 or DS-2019 when transferring schools, changing program level, or being readmitted. Proper documents must be completed prior to beginning classes. Students changing major or program level must do so 30 days prior to beginning the first semester of the new program.
  6. Report any change of address, phone number, or name to the Office of International Programs.
  7. Do not accept employment without proper authorization from the Office of International Programs and the USCIS.
  8. For campus employment, students may only work part-time (20 hours) when school is in session.

NOTE: International students must conform to the requirements of the University, even if those requirements exceed minimal enrollment requirements of the Bureau of Citizenship and Immigration Services.

WARNING: This is extremely general information and is not meant to be comprehensive. Non-immigrant visa information for students is very complex, and any questions, requests for clarification, or change in a student's status or situation should be addressed to the Office of International Programs, 4016 Student Center, extension 8-1480.

English Language Requirements

TOEFL scores (paper)

TOEFL scores (CBT)

TEFL scores (IBT)

IELTS scores

Regular Admission*

All part scores at least 57; at least 5.0 on essay

All part scores at least 23; at least 5.0 on essay

At least 23 in Reading and Listening; at least 19 in Writing

Minimum overall score 6.5; No part score below 6

Provisional Admission*

All part scores 51-56; 3.5-4.5 on essay

All part scores 18-22; 3.5-4.5 on essay

18-22 in Listening and Reading; 13-18 in Writing

Minimum overall score 5.5-6; all part scores 5-5.5

Contact the Office of Graduate Studies

One or more part scores below 51; essay below 3.5

One or more part scores below 18; essay below 3.5

Listening and Reading below 18; Writing below 13

Minimum overall score below 5.5; any part score below 5

*Admitted students not meeting the required minimum scores for regular admission may be required to test upon arrival at KUMC and may be required to enroll in one or more English courses through the Office of International Programs.

All international students are required to achieve a score of 50 on the SPEAK to be eligible for positions as Graduate Teaching Assistants (GTAs).

Income Tax Filing Requirements for International Students, Employees & Visitors
All non-immigrants who have resided in the United States during a tax year must file an annual income tax return on or before Apirl 15, even if they have no U.S. source income. Most nonresidents of the United States must use special forms, either the 1040NR or the 1040NR-EZ, and file with the Internal Revenue Service in Philadelphia, PA. Most F-1 and J-1 visa holders will also need to attach a completed form 8843. Forms and instructions for filing income tax returns are available on the website of the Internal Revenue Service, http://www.irs.gov. The Office of International Programs will send notices in March of each year to all international students of local tax resources (including campus workshops).

Diversity Initiatives
SEAD, Students Educating and Advocating for Diversity, provides education on issues of diversity and advocates for inclusiveness of all people while respecting their differences. The Diversity Resource Center is located in Dykes Library and provides a variety of print and non-print materials. Acknowledgements of designated national cultural heritage months include Dykes Library displays, and special menu items in the Hospital Cafeteria.

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Parking Services
The Department of Parking Services and Transportation provides parking to students in Red and Yellow Zone parking lots. The Red zone parkins lots are located campus wise The Yellow Zone lots are located on the north side of campus. Full-time students are eligible for a 25% discount off the annual price of the Yellow Permit only, with a valid student I.D from Student Services. The I.D. must be presented at the time of purchase to qualify for the discount. The student discount fee applies only to the annual price of the yellow permit. Contact the Parking Services Office for availability. 

Parking Services also provides morning and afternoon Shuttle Bus service to and from the North lots. A copy of the Shuttle routes and our Parking Rules and Policies are located on the Student Services website. Our office hours are 8: 00am -5: 00pm Monday thru Friday. The office is located in the Support Services Building. Our contact number is (913) 588-5175. The Office is closed on weekends and holidays. Our website is http://www.kumc.edu/parking/.

Student Financial Accounting
Student Financial Accounting, located in Suite 120-B of the Support Services Building (2100 W. 36th Avenue), collects fee assessments, disburses financial aid refunds, performs third party billing, and collects student loans administered by the University. General questions concerning loan repayment and consolidation can also be answered by this office. Keith Fitzsimmons is the Director. Information about Student Financial Accounting can be obtained by calling (913)588-2590, e-mailing: StudentAccounting@kumc.edu or checking our website: http://www2.kumc.edu/finance/student_fin_acct/index.html

Student Union Corporation/Matthews Medical Books
The Student Union Corporation is a non-profit corporation that provides goods and services through various subcontracting vendors and entities.  In 2006, the corporation contracted with Matthews Medical and Scientific books to operate the bookstores on both the Kansas City and Wichita campuses.  Matthews continues the over 60 year tradition of providing the latest in textbooks, reference books, medical instruments, software, and clothing to the health care student or professional.  Online ordering of textbooks and merchandise is available at http://www.kumedbooks.com.

The corporation also manages the vending operations in University buildings, two ATM’s and the courtyard café through outside contractors. 

Income from the commission of these various operations is made available for support of student scholarships and various activities.  An oversight committee of students and University administrators makes recommendations regarding the allocation and use of these funds.

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University Relations

The Office of University Relations seeks to effectively communicate the numerous wonderful developments at the Medical Center as they relate to education, research, and our service to the community, region, and state of Kansas. The Office works closely with KU University Relations in Lawrence as well as the KU Hospital Office of Public Relations to tell our story. University Relations welcomes ideas for potential news releases relating to education, research, student activities and service. For more information, please contact Amy Jordan Wooden at (913) 588-1872.

University Relations also publishes 39th & Rainbow, a magazine dedicated to clearly and concisely convey some of the most compelling stories at KUMC to the general public and stakeholders including faculty and staff, alumni, donors, government officials and key community leaders.

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Division of Student Services

Located on the ground, first, third, and fourth levels of the Student Center as well as the Kirmayer Fitness Center and the Calkins Student Organization Center (G005 Orr Major). (913) 588-4698
Office hours: 8:00-5:00 Monday-Friday
Web site: http://www.kumc.edu/studentcenter/dean.html

The Division of Student Services at the University of Kansas Medical Center is committed to fostering a sense of community between students, faculty and staff. Through the provision of high quality services which promote the academic and non-academic aspects of the education and training of the health care professionals, the Student Services staff is committed to supporting the Medical Center's goals of excellence in teaching, patient care and research. There are many opportunities made available through the Division of Student Services which can enhance your life at KUMC. The primary goal of the division is to provide essential support services that assist students as they pursue their academic goals and to coordinate the departments in the division so as to ensure that they are efficient, accessible and "user-friendly."

Please take advantage of the variety of services offered and come to think of the Student Center as the "extracurricular end" of the campus. One important item to consider is involvement in decisions made by the KUMC Student Governing Council. If you choose to make the time, you can help to find creative ways to invest funds available for student use.

Bus schedules can be picked up in 3001 Student Center.

The Student Lounge
is located on the ground level of the Student Center. Also on the ground level you will find a telephone and television with cable, vending machines, sink, refrigerator, pool table, fooseball table and ping pong. There are also couches and chairs for your comfort. Francisco Lounge is located on the lobby level and has a telephone by the fireplace. Study space and small meeting rooms are on the first level of the Student Center. There is also wireless computer access available.

The Office of Vince Loffredo, Ed.D.,Vice Chancellor of Student Services is located on the third floor in Room 3001 of the Student Center. The Vice Chancllor is available to visit with students about any concerns or problems they are encountering. Walk-in students are welcome or students can call(913) 588-4698 for an appointment. Confidentiality is honored.

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Counseling and Education Support Services
G116 Student Center (913) 588-6580
Office hours: 8:00-7: 30 Monday and Tuesday; 8:00-5:00 Wednesday-Friday
Web site: http://www.kumc.edu/studentcenter/scess/

This service offers both personal and academic counseling as well as psychiatric services. The staff consists of three doctoral-level psychologists, three learning resource specialists and a psychiatrist. The rigors of professional training frequently require individuals to adapt and modify their existing personal coping skills and their study habits. The professional staff is available free of charge to assist you with those challenges. Strict guidelines relating to confidentiality are maintained. For appointments please contact Elvia Brown at (913) 588-6580.

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Enroll and Pay
Student Administration System
3001 Student Center (913) 588-7055
Enroll and Pay Website: https://sa.ku.edu
Enroll and Pay Help: http://www2.ku.edu/~sakut/tutorials/studentguardian.shtml

The University of Kansas utilizes an integrated student information system that provides a number of academic and enrollmnet services for students on all campuses (Kansas City, Wichita, Lawrence, and Edwards). These services include:

  • Update/view of personal information (including addresses and enrollment holds)
  • Enrollment/view of student class schedule
  • Assessment and payment of tuition and fees

If you have any questions about the system, please contact Chris Meiers, Assistant Dean of Students, at (913) 588-7055 or enroll-pay@kumc.edu.

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Kirmayer Fitness Center
Located on the southeast corner of Olathe and Rainbow Boulevards.
(913) 588-7701

KFC hours of operation:
Monday-Thursday, 5: 00 a. m.-10: 00 p. m.
Friday 5: 00 a. m.-8: 00 p. m.
Saturday 8: 00 a. m.-6 p. m.
Sunday 12: 00 p. m.-10: 00 p. m.
Special holiday and other hours may be announced.
Business hours: 8: 00 a. m.-6: 00 p. m. Monday-Friday
Web site: http://www.kumc.edu/kirmayer

Kirmayer Fitness Center is a two story 50,000 square foot facility designed to promote fitness and wellness among members of the
University of Kansas Medical Center.

The features of Kirmayer Fitness Center include:

  • 1/ 10 mile indoor track
  • Gymnasium with equipment for basketball and volleyball
  • 4 lane lap pool
  • Whirlpool
  • Wet/ dry sauna
  • Aerobics area
  • Locker room and shower facilities
  • Complete circuit of Free Motion Fitness weight machines
  • Free weight area
  • Electronic cardiovascular equipment including lifecycles, rowers, elliptical trainers, treadmills and stair masters
  • Treadwall climbing wall
  • Racquetball courts/ squash court
  • Tranquility training room
  • Fitness assessment room
  • Sports massage room

Aqua aerobics, land aerobics, yoga, karate, Pilates, swimming lessons, runs, intramural volleyball, basketball and softball leagues and other organized group activities are offered to members at a nominal fee. The Kirmayer Fitness Center is for faculty, staff, students and alumni of the University of Kansas Medical Center, and their sponsored members. All students automatically become members upon enrollment in academic classes and payment of an assessed  $55.17 per semester and $23.96 per summer Fitness Center fee.

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Office of the Registrar
3001 Student Center (913) 588-7055
Office hours: 8: 00-4: 30 Monday-Friday
Web Site: http://www.kumc.edu/studentcenter/registrar.html

Services offered:

  • Transcripts
  • Residency classification applications and questions
  • Tuition and fee assessment and questions
  • Enrollment
  • Student records
  • Enrollment and degree verification
  • Free notary public
  • Official change of name
  • Veterans Administration Certification

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Student Engagement
G005 Orr Major , Mail Stop 4018 (913) 588-6681
Hours: 8: 00-5:00 Monday-Friday
Web site: http://www.kumc.edu/studentcenter/srwd.html

Services offered:

  • Annual registration of Student Organizations
  • Coordination of Student Leader Retreat, awards, and reception
  • Liaison between students and the campus publication (Center Express) for inclusion of student news
  • Through the Student Governing Council, provide free legal service and free tickets to various cultural and sporting events
  • Leadership to the Community Outreach Program
  • Leadership to Students Educating & Advocating for Diversity.
  • Coordination of the KUMC Student Wellness Program that encourages students to develop and maintain a balanced approach to life through cultural, emotional, intellectual, physical, spiritual and social dimensions of wellness. Programs and speakers on wellness related issues are provided.

Student Organizations
Interacting with other students is a great way to find out what is going on, how to get things done, and to have fun. Organizations must register each fiscal year with the Office of Student Engagement. Presidents (or their representatives) of each organization are required to attend Presidents Roundtable meetings each semester. Descriptions of the organizations reguistered at KUMC and assistance in exploring possibilities for further involvement are available in the Calkins Student Reource Center, G005 Orr Major. For the most current description of student groups and student leaders, please refer to the Student Services web site at http://www2.kumc.edu/studentorgs/. Registration and Fundraising/ Event approval forms may also be obtained at this site.

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Student Financial Aid

3007 Student Center (913) 588-5170
Office hours: 8:00-5:00 Monday-Friday
Web site: http://www.kumc.edu/studentcenter/financialaid.html

Services offered:

  • Educational funding
  • Loan counseling
  • Budget counseling
  • Short term loans
  • Debt management seminars

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Student Health Services
1012 Student Center Building
(913) 588-1941
Office hours: Monday, 8am to 6pm; Wednesday, 8am to 6pm
Tuesday, Thursday and Friday, 8am to 4:30pm
Website: http://www.kumc.edu/studentcenter/health.html

Available Services for students, spouses, partners and/or children:

  • Outpatient primary care/urgent care
  • Referrals
  • Immunizations
  • Allergy injections
  • Routine physicals
  • Well-woman exams
  • Contraceptive counseling
  • Sexually transmitted infections
  • Exposure management
  • Health education & prevention
  • Travel medications & immunizations

Appointments

Student Health Services operates on a scheduled appointment basis. Every effort is made to accommodate the medical needs of students, spouses, partners or children. Based on staff availability, walk-ins are accepted. Please arrive 15 minutes prior to your appointment time and bring your insurance card to every scheduled appointment. If a patient is more than 15 minutes late, the appointment must be rescheduled for another time.

If you are unable to keep your appointment, please notify Student Health Services as soon as possible.

After Hours Service: 

  • If your primary care physician is a physician in the KU Department of Family Medicine, please call (913) 588-1908 after studetn health clinic hours and on the weekends.
  • If your primary care physician is in another KUMC department or outside KUMC, please contact that medical office for assistance.
  • In the event of an emergency, please call 9-1-1 or proceed to the nearest emergency room.

Student Health Fee:

  • Each full and part-time student enrolled at the University of Kansas Medical Center is automatically assessed a Student Health Fee each semester. This fee entitles the student to an unlimited number of clinical office visits during the semester.  
  • Certain services such as laboratory tests, shots, and vaccinations, well-woman exams, physical exams, and procedures generally require a nominal fee paid to Student Health. In some instances lab work and procedures may be billed to the students health insurance.
  • Payment is due at the time of service. Student Health will accept payment in the form of cash or check.

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Student Housing (Off Campus)
(913) 588-4695
Website: http://www2.kumc.edu/classifieds/housingads

Services offered:

  • Off-Campus housing information around the KUMC area and Kansas City Metropolitan area avaiable on the web.

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