Budget Adjustment Form 2005-2006 (PDF)
Dependent Care Adjustment Form
2005-2006 (PDF)
Federal regulations allow for a student’s financial aid budget to be increased in certain situations. The University of Kansas Medical Center will adjust a student’s budget for reasonable school expenses that exceed a student’s financial aid budget. Each budget appeal will be reviewed on individual basis by the Department of Student Financial Aid. If a student is not satisfied with the decision, she or he can appeal either by a letter or in person to the Student Financial Aid Advisory Committee. Decisions of the Student Financial Aid Advisory Committee are final. The Director of Student Financial Aid retains the discretion of professional judgment, where permitted, in individual cases.
In order to request a budget adjustment, please complete the appropriate form – either the Budget Adjustment Request Form or the Dependent Care Budget Adjustment Request Form. Only expenses incurred during this academic year will be considered. There is an April 1 deadline for submission of these forms. No adjustments will be considered after the loan period has expired for that academic year.*
Board Review Courses
The cost of the Step 1 and Step 2 exams are already included in the
financial aid budget. Medical students may be eligible for additional
funds for preparation or remediation to take the Step 1 and Step 2
board exams.
In the case of preparation for the Step 1 exam, students must first
meet with the appropriate representatives from the School of Medicine
to develop a plan for study. Students are required to complete the
plan of study outlined by the School of Medicine. Students who enroll
in preparation or remediation courses as part of their required plan
of study may receive a budget adjustment for: 1) the cost of the course
and 2) living expenses for any portion of the course that extends
beyond the standard academic year. Budget adjustments will not be
made solely for the purchase of supplemental materials.
In order to apply for a budget adjustment for Step 1 exam preparation,
students should first secure the appropriate forms from the School
of Medicine – the forms are not available in the Office of Student
Financial Aid. Then the student must meet with a designated SOM representative.
The SOM will forward to the Office of Student Financial Aid the completed
forms for budget adjustment consideration and processing.
Step 1 and 2 remediation will be considered on a case-by-case basis.
Please contact the Office of Student Financial Aid for more information.
Care of Dependents
If the student or the student’s family pays for dependent care, KUMC will increase the budget for the cost of the dependent care, not to exceed reasonable costs for dependent care in the community. Students must complete the Dependent Care Budget Adjustment form and provide the required documentation as specified on the form. For 2005-2006, costs cannot exceed $500/month for children birth – up to kindergarten, $250/month for children kindergarten-12 years old. Students that pay for care for other family members (i.e. elderly parent) should contact the Office of Student Financial Aid for more information.
Computer Purchase
A budget adjustment for up to $2000 may be made for the purchase of a computer. The computer must be purchased during the academic year. However, students are also permitted to purchase a computer May 1 for the start of a summer term, and July 1 for the start of a fall term. Students must submit receipts with the student’s name as purchaser for the computer. A one-time purchase of a computer will be funded in the student’s academic career at KUMC, and no adjustments will be accepted during the final term/semester of a student’s academic career. The receipts must be submitted prior to the disbursement of any subsequent financial aid.
Loan Fees
Students that are Stafford Loan borrowers and choose lenders that charge guarantee or origination fees may have their budgets adjusted to include those fees. On the Budget Adjustment form, this information should be included in the section called “other.”
Medical/Dental Expense
The student financial aid budget includes an allowance for medical/dental
expenses and health insurance. It is University of Kansas Medical
Center policy that ALL students provide proof of health insurance,
and budget adjustments will be considered only for those students
complying with that policy. Budget adjustments will not be made for
the purchase of health insurance that costs more than is allowed in
the budget.
A budget adjustment for medically necessary procedures and medically
necessary prescriptions for the amount which exceeds the budget allowances
can be made. Students must provide written permission to verify health
insurance coverage (this is part of the Budget Adjustment Request
Form). Receipts must be submitted prior to any disbursement of subsequent
financial aid.
If a student purchases dental insurance, they must provide proof of
their dental health insurance with effective dates covering the enrollment
period. If the student does not have dental insurance, a budget adjustment
will be made for the amount that exceeds the budget allowances for
medical/dental expenses.
Tuition Adjustments
Students may receive a budget adjustment for tuition charges in excess of what is allowed in the Cost of Attendance. On the Budget Adjustment form, this information should be included in the section called “other.”
Vehicle Repairs
While a student’s financial aid budget includes an allowance
for maintenance of a vehicle, an adjustment can be made for car repairs
that exceed the budgeted amount. Please note that financial aid budgets
cannot be increased for the purchase of a vehicle. Expenses above
the budgeted amount are covered on one primary vehicle per year. Once
a student has submitted receipts for a vehicle, that vehicle becomes
“primary” in terms of consideration for budget appeals.
The budget adjustment increase will represent the difference between
the actual repairs and budget allowance. Receipts must be submitted
for any repairs for which the budget adjustment is being requested.
Receipts must be submitted prior to the release of any subsequent
financial aid.
Since the budget includes an allowance for comprehensive car insurance,
a budget adjustment for an accident will cover a reasonable deductible
of $500. If the student has not purchased comprehensive car insurance,
the Office of Student Financial Aid will not increase the budget to
cover any expenses which would have been covered by insurance.
Other Expenses
Students having other extenuating circumstances should complete the appropriate section of the Budget Adjustment Request Form and make an appointment to meet with a staff member in the Office of Student Financial Aid.
If you have questions, please contact the Office of Student Financial Aid, 4003 Student Center, (913) 588-5170, or financialaid@kumc.edu.
*an exception will be made for medical/dental expenses for which an insurance claim has not been paid
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The University of Kansas Medical Center