Funding from the Graduate Student Council

GSC Funding Request Form

If you are a registered student organization you may request funding from GSC. Here are the guidelines as listed in the bylaws:

Article VI Funds and Budgets

Section 1

The KUMC GSC has the authority to utilize designated funds generated from the assessment of Student Fees subject to the approval of the Dean or the Dean’s designee, and to review through an annual report the expenditure of Student Activity Fees. The report shall include summaries from both accounts: “Safe Keeping” (KUMC Budget Office) and State (Topeka) accounts.

Section 2

Only registered Graduate Student student organizations, campus organizations, or University-sponsored or contracted activities financially or non-financiall supported by Graduate Students at KUMC may receive an allocation from Student Activity Fees.

Section 3

  • Approval of requests for such funds shall be on condition of submission of budgets to and approval by the KUMC GSC. Where such funds are allocated, financial accountability shall be required.
  • Upon funding request approval by the KUMC GSC, funds to be submitted for reimbursement must have been spent within the academic semester in which the funding request was approved.

Section 4

The GSC treasurer, with assistance from the GSC Executive Committee, will formulate an annual budget in the fall semester and present it to the entire KUMC GSC at the first meeting of the year for approval. Once approved, expenditures specifically listed in the budget can be made with approval of the Treasurer and one other Executive Committee member.

Section 5

  • Any funding request made to KUMC GSC must be completed on-line by properly filling out the GSC Funding Request Form. The request must be received by the due date set by the KUMC GSC Executive Committee. Upon announcement by the KUMC GSC Executive Committee, requests must be presented by a representative from the requesting organization at the KUMC GSC meeting designated by the Executive Committee. Exceptions may be made at the discretion of the Executive Committee.
  • The maximum funding request per Graduate Student Group per school semester will be determined at the start of each academic year by the Executive Committee. This amount will be disclosed to all Graduate Students prior to the deadline of Requests for Graduate Student Funding.
  • Any Funding Request Form must be accompanied by at least one representative from the group requesting funding at the meeting for which the funding request will be considered.

Section 6

"Girls-in-China" Project (via KUMC International Outreach Committee): Upon KUMC GSC approval of funds to the KUMC International Outreach "Girls-in-China" Project, KUMC GSC must continue funding support at the originally agreed upon level until the sponsored recipient(s) has completed high school, except in the event that GSC funds are not available. Upon the sponsored recipient's completion of high school, KUMC GSC will no longer be required to provide funding for this project.

Student Safekeeping Check Request and Reimbursement Directions:

  1. Print a copy of the Student Safekeeping Account Request Form.
  2. Complete all sections. Be sure to include the name of your organization in the Special Instructions section and sign at the bottom.
  3. Attach your original receipt(s) to to the Student Safekeeping Account Check Request Form.
  4. Bring the completed Check Request/Reimbursement Form, along with your original itemized expense receipt(s) and a copy of a meeting agenda/announcement (if appropriate) to the Graduate Student Council (GSC) mailbox in the Calkins Student Center in Orr-Major.

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STUDENT SAFEKEEPING ACCOUNT REQUEST FORM