* These bylaws represent the ones uploaded onto the website but may not reflect the most recent version of the bylaws. For up to date bylaws please contact the President of the KUMC GSC. Updated 8/31/11 - Added Section 6 to Article VI
The name of this organization shall be the Graduate Student Council of the University of Kansas Medical Center (hereafter called the KUMC GSC).
The purpose of the KUMC GSC is:
Section 1 Membership
The membership of the KUMC GSC shall include all Graduate Students enrolled on the KUMC Kansas City and Wichita campuses who pay Student Activity Fees. Said members of KUMC GSC are entitled to all privileges of membership and shall be expected to adhere to all regulations of the KUMC GSC.
Section 2 Legislative Power
The legislative power of the KUMC GSC shall be vested in the Graduate Students who regularly attend the KUMC GSC meetings as outlined in Article V.
Section 3 Meetings
Meetings of the KUMC GSC are publicly announced and open to all those interested. Representatives of other KUMC student organizations and University officials may attend meetings. They may participate in the discussions as deemed appropriate by the KUMC GSC.
Section 4 Tenure: Officers
The term of office for GSC Officers shall begin with the summer term and continue for one academic year. No officer may be eligible to serve consecutive terms in the same office.
Section 5 Attendance at Meetings
Attendance at regular meetings is expected of every officer of the KUMC GSC. Regular attendance at meetings is also required of every member of the KUMC GSC to maintain voting privileges (see Article V).
Section 1 Executive Committee
The KUMC GSC shall have four (4) elected officers: President, Vice President, Secretary and Treasurer. These four officers shall serve as the Executive Committee of the GSC. The Executive Committee will set the meeting agenda for the full KUMC GSC, review proposals, and act on behalf of the KUMC GSC when necessary.
Section 2 Election of Officers
Officers of the KUMC GSC shall be elected by a majority vote of the GSC. The President, Vice President, Secretary and Treasurer shall be elected by the KUMC GSC at the end of the spring semester. These officers-elect shall assume their respective duties on the last day of finals week of the spring semester in which they were elected.
Section 3 Impeachment/Removal of Elected Officers
Following the submission of a petition to remove or impeach an officer signed by no less than five (5) members of the KUMC GSC, a written vote shall be taken. The results of this vote shall be tallied and reported by the Secretary. A two-thirds (2/3) vote constitutes removal from office. The vacancy shall be filled by a new election.
Section 4 Responsibilities of the President
The President of the KUMC GSC shall execute no less than the following responsibilities:
The President of the KUMC GSC shall, at the end of the KUMC GSC year, compile a comprehensive year-end report. This report shall include at least all legislation passed by the KUMC GSC, a copy of original committee actions, and a report on how those and all other subsequent issues were acted upon.
Section 5 Responsibilities of the Vice President
The Vice President of the KUMC GSC shall execute no less than the following responsibilities:
The Vice President of the KUMC GSC shall, at the end of the KUMC GSC year, compile a comprehensive year end report. This report shall include a summary of at least all activities coordinated by the Vice President, their cost, time line, contacts, and success.
Section 6 Responsibilities of the Secretary
The secretary of the KUMC GSC shall execute no less than the following responsibilities:
The Secretary of the KUMC GSC shall, at the end of the KUMC GSC year, compile a comprehensive year end report. This report shall include summaries of at least all representatives, names, phone numbers and addresses for all GSC members, attendance, individuals to receive various communications, a copy of all minutes, and a copy of all handouts and flyers.
Section 7 Responsibilities of the Treasurer
The Treasurer of the KUMC GSC shall be execute no less than the following responsibilities:
The Treasurer of the KUMC GSC shall, throughout the year, maintain a comprehensive budget notebook record of all organizations' funding requests, records of their approval, reimbursement requests, and all deposits and expenditures.
Section 8 Responsibilities of Departmental Representatives
All graduate degree-appointing departments at KUMC can have a representative in the KUMC GSC. Responsibilities of departmental representatives include:
Academic "departments": Anatomy, Biochemistry, Pharmacology, Microbiology, Physiology, Pathology, IGPBS, Preventative Medicine, Nursing, Hearing and Speech, Dietetics, Physical Therapy, Occupational Therapy, Health Policy and Management.
Section 9 Graduate Student Council Committees
All members of the KUMC GSC are eligible to serve as committee members on KUMC GSC committees. All participation on these committees is voluntary with exception to those positions indicated as 'elected.'
Responsibilities of KUMC GSC committee members include:
KUMC GSC committees and descriptions:
Student Research Forum chair(s): Coordinate and oversee all aspects of the Student Research Forum, designate sub-committee members, hold regular planning meetings, report progress/needs to KUMC GSC.
Web Development Committee: Maintain the KUMC GSC website, post all meeting attendance and minutes at the request of the GSC Secretary, update website as requested by KUMC GSC.
Community Outreach Committee: Work under the direction of the KUMC GSC Vice President to coordinate volunteers/organize/plan KUMC GSC participation in activities concerning outreach to the KUMC, K.C./Wyandotte County, and world communities. Events/donations must be within the approved budget for outreach, and expenditures must be pre-approved by a two-thirds (2/3) majority vote of the KUMC GSC. Maintain a record of all events, participants, contacts, expenditures, and successes throughout the year.
Other responsibilities of the Community Outreach Committee include:
Section 10 Graduate Student Council Designees in other Organizations
Upon designation/election as a representative of the KUMC GSC in other organizations/committees, the representative shall act in accord with the opinion and will of the KUMC GSC. It is also the representative’s duty to consider the welfare and opinions of the KUMC Graduate Student community when acting as a representative of the KUMC GSC.
Section 1 Voting
All members of the KUMC GSC can vote on any motion, unless the voter eligibility rule is invoked.
Section 2 Voter Eligibility Rule
Any member of KUMC GSC may invoke the Voter Eligibility Rule, regardless of their own voter eligibility status, anytime a vote is called or required for the due process of the KUMC GSC in accordance to its bylaws. *Voter Eligibility Rule, when invoked, will limit the voting on the current motion, amendment, act or legislation to those who have their eligibility to vote at the beginning of the KUMC GSC meeting in progress. *The eligibility to vote, for the members of KUMC GSC, will be maintained and determined by the current Secretary of the KUMC GSC based on the following guidelines:
Eligibility to vote will be based on attendance to the scheduled KUMC GSC meetings.
*The secretary will record in the notes of the meeting when a vote was voted as an eligible vote.
Section 3 Initiative and Referendum
Section 4 Enactment of Legislation and Petitions
The KUMC GSC has the authority to utilize designated funds generated from the assessment of Student Fees subject to the approval of the Dean or the Dean’s designee, and to review through an annual report the expenditure of Student Activity Fees. The report shall include summaries from both accounts: “Safe Keeping” (KUMC Budget Office) and State (Topeka) accounts.
Only registered Graduate Student organizations, campus organizations, or University-sponsored or contracted activities financially or non-financiall supported by Graduate Students at KUMC may receive an allocation from Student Activity Fees.
The GSC treasurer, with assistance from the GSC Executive Committee, will formulate an annual budget in the fall semester and present it to the entire KUMC GSC at the first meeting of the year for approval. Once approved, expenditures specifically listed in the budget can be made with approval of the Treasurer and one other Executive Committee member.
Section 1 Scheduling
Meetings of KUMC GSC shall be public and shall be held at least once a month throughout the entire year. Meetings shall be scheduled in such a way as not to conflict with known class times.
Section 2 Notice of Meetings
Meetings shall be announced by a written notice sent to members at least seven (7) days prior to the meeting date. Meetings shall be called by the President.
Section 3 Agenda
The agenda shall be drawn up by the President with the assistance of the Executive Committee.
Section 5 Voting
The vote of the simple majority of the KUMC GSC shall decide the action of the KUMC GSC, unless the amount of majority required is stated otherwise elsewhere in the bylaws. The voting procedure shall be followed as outlined in Article V.
Section 6 Special Meetings
The President of the KUMC GSC may call a special meeting of the KUMC GSC without giving normal notice if such a meeting is necessary to address an emergency situation. A special meeting may be held upon twenty-four (24) hour notice delivered personally or by phone.
Section 7 Non-Public Documents
Documents and letters sent to the KUMC GSC or any of its officers by another body of the University governance system, by the Chancellor or any other member of the Administration, by the Board of Regents, or by to the State of Kansas, with a specific request that such material not be made public, are not subject to open record provisions. The issue shall be discussed in a closed door meeting and the request shall be duly noted in the minutes.
These Bylaws may be amended by a favorable two-thirds (2/3) vote of the KUMC GSC. Proposed changes in the Bylaws of the KUMC GSC shall be submitted in writing for consideration at a regularly scheduled meeting. An official vote to accept or reject said amendment shall be called no earlier than the next regularly scheduled meeting.