* These
bylaws represent the ones uploaded onto the website but may not reflect
the most recent version of the bylaws. For up to date bylaws please
contact the President of the KUMC GSC.
Article I Name
The name of this organization shall be the Graduate Student Council
of the University of Kansas Medical Center (hereafter called the
KUMC GSC).
Article II Purpose
The purpose of the KUMC GSC is:
1. To promote the welfare of KUMC Graduate Students through participation
in University governance activities; representation of all graduate
students at KUMC in campus-wide affairs that directly and primarily
affect the Graduate Students; and representation of their interests
and concerns to the faculty and University administration.
2. To allocate University funds derived from Student Activity Fees.
3. To enhance the cultural, social and professional growth of KUMC
Graduate Students.
4. To ensure that the opportunities at the Medical Center are open
to all Graduate Students regardless of race, religion, color, sex,
disability, national origin, age, ancestry, marital status, parental
status, sexual orientation or veteran status, as set forth in the
University’s Equal Opportunity and Nondiscrimination Policies.
5. To protect and enhance student’s rights.
Article III Graduate Student Council
Section 1 Membership
The membership of the KUMC GSC shall include all Graduate Students
enrolled on the KUMC Kansas City and Wichita campuses who pay Student
Activity Fees. Said members of KUMC GSC are entitled to all privileges
of membership and shall be expected to adhere to all regulations
of the KUMC GSC.
Section 2 Legislative Power
The legislative power of the KUMC GSC shall be vested in the Graduate
Students who regularly attend the KUMC GSC meetings as outlined
in Article V.
Section 3 Meetings
Meetings of the KUMC GSC are publicly announced and open to all
those interested. Representatives of other KUMC student organizations
and University officials may attend meetings. They may participate
in the discussions as deemed appropriate by the KUMC GSC.
Section 4 Tenure: Officers
The term of office for GSC Officers shall begin with the summer
term and continue for one academic year. No officer may be eligible
to serve consecutive terms in the same office.
Section 5 Attendance at Meetings
Attendance at regular meetings is expected of every officer of
the KUMC GSC. Regular attendance at meetings is also required of
every member of the KUMC GSC to maintain voting privileges (see
Article V).
Article IV Officers and Committees of the KUMC Graduate
Student Council
Section 1 Executive Committee
The KUMC GSC shall have four (4) elected officers: President, Vice
President, Secretary and Treasurer. These four officers shall serve
as the Executive Committee of the GSC. The Executive Committee will
set the meeting agenda for the full KUMC GSC, review proposals,
and act on behalf of the KUMC GSC when necessary.
Section 2 Election of Officers
Officers of the KUMC GSC shall be elected by a majority vote of
the GSC. The President, Vice President, Secretary and Treasurer
shall be elected by the KUMC GSC at the end of the spring semester.
These officers-elect shall assume their respective duties on the
last day of finals week of the spring semester in which they were
elected.
a. Resignation of President - In the event that the GSC President
(President-elect) resigns, the Vice President (Vice President-elect)
shall assume the duties and title of GSC President (President-elect)
and a new Vice President (Vice President-elect) shall be elected.
b. Vacant Office - In the event that an elected office is not filled,
the duties of that office will be divided among the other elected
officers until such a time as GSC can present an eligible nominee
and hold an election.
Section 3 Impeachment/Removal of Elected Officers
Following the submission of a petition to remove or impeach an
officer signed by no less than five (5) members of the KUMC GSC,
a written vote shall be taken. The results of this vote shall be
tallied and reported by the Secretary. A two-thirds (2/3) vote constitutes
removal from office. The vacancy shall be filled by a new election.
Section 4 Responsibilities of the President
The President of the KUMC GSC shall execute
no less than the following responsibilities:
* To act as the executive officer of the KUMC GSC, enforcing its
resolutions and bylaws at all times.
* To develop the meeting agenda with appropriate assistance from
the executive committee.
*To call to vote any act, measure or motion proposed by the KUMC
GSC, and amendments to the bylaws by initiative independent of the
KUMC GSC, by referendum to adopt or reject any measure, action or
motion of the KUMC GSC.
*To vote on GSC issues only in the case of a tie vote. In the case
of a tie, the President’s vote shall constitute the majority
decision.
*To call for an expression of interest from the KUMC Graduate community
at large from which she/he, with assistance from the executive committee,
shall select committees.
*To create special committees as necessary, and to appoint, on behalf
of the executive committee to the Full KUMC GSC, members to these
committees.
*Attendance at each meeting.
*To attend monthly Student Leaders meetings.
*To coordinate members of the Executive Committee.
The President of the KUMC GSC shall, at the end of the KUMC GSC
year, compile a comprehensive year-end report. This report shall
include at least all legislation passed by the KUMC GSC, a copy
of original committee actions, and a report on how those and all
other subsequent issues were acted upon.
Section 5 Responsibilities of the Vice President
The Vice President of the KUMC GSC shall execute no less than the
following responsibilities:
*To assume all responsibilities and duties of the President in
the absence of the President.
*To assume the role and title of President, for the remainder of
the president’s term, in the event that the President resigns
or is impeached.
*To serve as Public Relations Officer for the KUMC GSC.
*Attendance at each meeting.
*To coordinate social events of the KUMC GSC.
*To coordinate philanthropic events of the KUMC GSC in conjunction
with the KUMC GSC Community Outreach Committee.
The Vice President of the KUMC GSC shall, at the end of the KUMC
GSC year, compile a comprehensive year end report. This report shall
include a summary of at least all activities coordinated by the
Vice President, their cost, time line, contacts, and success.
Section 6 Responsibilities of the Secretary
The secretary of the KUMC GSC shall execute no less than the following
responsibilities:
*To prepare and distribute to all members of the KUMC GSC and
the public (as required):
1. A list of current GSC members.
2. Timely notification of meetings and other GSC events or their
cancellation.
3. Minutes of all GSC meetings in an appropriate format.
4. Attendance at each meeting.
5. Other GSC communications as required, including managing the
KUMC GSC email account and checking it regularly.
6. A copy of KUMC GSC bylaws.
*To be responsible for other duties as may be assigned by the President
or Vice President.
*To begin and maintain a list of those members of the KUMC GSC that
have voter eligibility as outlined in Article V.
The Secretary of the KUMC GSC shall, at the end of the KUMC GSC
year, compile a comprehensive year end report. This report shall
include summaries of at least all representatives, names, phone
numbers and addresses for all GSC members, attendance, individuals
to receive various communications, a copy of all minutes, and a
copy of all handouts and flyers.
Section 7 Responsibilities of the Treasurer
The Treasurer of the KUMC GSC shall be execute no less than the
following responsibilities:
*To develop the annual budget, with assistance from the Executive
Committee for presentation to the full KUMC GSC.
*To monitor all budget expenditures and report them to the KUMC
GSC on a monthly basis.
*To be responsible for such other tasks as may be assigned by the
President or Vice President.
*Attendance at each meeting.
* Anticipate KUMC GSC expenses and request appropriate vouchers.
*Write checks and manage receipts.
* Maintain balance in accounts.
*Transfer funds as necessary.
The Treasurer of the KUMC GSC shall, throughout the year, maintain
a comprehensive budget notebook record of all organizations' funding
requests, records of their approval, reimbursement requests, and
all deposits and expenditures.
Section 8 Responsibilities of Departmental Representatives
All graduate degree-appointing departments at KUMC can have a representative
in the KUMC GSC. Responsibilities of departmental representatives
include:
*To represent the needs and concerns of the Graduate Student Body
and particularly of their department.
*To attend KUMC GSC meetings.
*To distribute information to their departments.
*To be responsible for such other tasks as may be assigned by the
President or the Vice President.
Academic "departments": Anatomy, Biochemistry, Pharmacology,
Microbiology, Physiology, Pathology, IGPBS, Preventative Medicine,
Nursing, Hearing and Speech, Dietetics, Physical Therapy, Occupational
Therapy, Health Policy and Management.
Section 9 Graduate Student Council Committees
All members of the KUMC GSC are eligible to serve as committee
members on KUMC GSC committees. All participation on these committees
is voluntary with exception to those positions indicated as 'elected.'
Responsibilities of KUMC GSC committee members include:
*To represent the needs and concerns of the Graduate Student Body
*To attend KUMC GSC meetings
*To distribute information from their committees to KUMC GSC
*To be responsible for such other tasks as may be assigned by the
President or the Vice President
KUMC GSC committees and descriptions:
Student Research Forum chair(s): Coordinate and oversee all aspects
of the Student Research Forum, designate sub-committee members,
hold regular planning meetings, report progress/needs to KUMC GSC.
Pulse Development Committee: Maintain the KUMC GSC website, post
all meeting attendance and minutes at the request of the GSC Secretary,
update website as requested by KUMC GSC.
Community Outreach Committee: Work under the direction of the KUMC
GSC Vice President to coordinate volunteers/organize/plan KUMC GSC
participation in activities concerning outreach to the KUMC, K.C./Wyandotte
County, and world communities. Events/donations must be within the
approved budget for outreach, and expenditures must be pre-approved
by a two-thirds (2/3) majority vote of the KUMC GSC. Maintain a
record of all events, participants, contacts, expenditures, and
successes throughout the year.
Other responsibilities of the Community Outreach Committee include:
*To present to KUMC GSC potential opportunities for philanthropic
activities/donations
*To communicate all activities and participants to the Pulse Development
Committee to be posted on the KUMC GSC website
*To ensure continuance of funding for KUMC International Outreach
"Girls-in-China" Project as outlined in KUMC GSC Bylaws
Article VI, Section 6
Section 10 Graduate Student Council Designees in other Organizations
Upon designation/election as a representative of the KUMC GSC in
other organizations/committees, the representative shall act in
accord with the opinion and will of the KUMC GSC. It is also the
representative’s duty to consider the welfare and opinions
of the KUMC Graduate Student community when acting as a representative
of the KUMC GSC.
*SGC senators: The GSC shall elect active members to serve on the
Student Governing Council representing the opinions of the KUMC
GSC. Representation should be as varied as possible. Members are
expected to attend monthly SGC meetings and report back to the KUMC
GSC. Senator positions include Graduate SOM (3), Graduate SON (1),
Graduate SAH (1), and Alternates (3).
*Graduate Studies Travel Fund
*Kirmayer Fitness Center
*International Exchange
*Student Health Outreach Team (SHOT) (2)
*Technology (2)
*Student Wellness
*SEAD
Article V Legislative Process
Section 1 Voting
All members of the KUMC GSC can vote on any motion, unless the
voter eligibility rule is invoked.
Section 2 Voter Eligibility Rule
Any member of KUMC GSC may invoke the Voter Eligibility Rule, regardless
of their own voter eligibility status, anytime a vote is called
or required for the due process of the KUMC GSC in accordance to
its bylaws.
*Voter Eligibility Rule, when invoked, will limit the voting on
the current motion, amendment, act or legislation to those who have
their eligibility to vote at the beginning of the KUMC GSC meeting
in progress.
*The eligibility to vote, for the members of KUMC GSC, will be maintained
and determined by the current Secretary of the KUMC GSC based on
the following guidelines:
1. Eligibility to vote will be based on attendance to the scheduled
KUMC GSC meetings.
2. All members of the KUMC GSC will have the eligibility to vote
at the beginning of the first KUMC GSC meeting of the academic year
(beginning in the fall semester).
3. A member of the KUMC GSC will lose his/her eligibility to vote
when he/she is absent at two consecutive scheduled KUMC GSC meetings.
Therefore, a member who misses two consecutive meetings will lose
his/her eligibility to vote as of the conclusion of the second meeting.
4. A member of the KUMC GSC will regain his/her eligibility to vote
when he/she attends two consecutive scheduled KUMC GSC meetings.
Therefore, a member who attends two consecutive meetings will regain
his/her eligibility to vote as of the conclusion of the second meeting.
*The secretary will record in the notes of the meeting when a vote
was voted as an eligible vote.
Section 3 Initiative and Referendum
*Any member of the KUMC GSC shall have the power to propose any
act, measure, or motion, regardless of that member’s voting
eligibility status.
*Any member of the KUMC GSC can move to table any issue until the
next regular monthly meeting, regardless of that member’s
voting eligibility status.
*All motions, acts, and measures must be voted upon by the KUMC
GSC and passed before being enacted.
Section 4 Enactment of Legislation and Petitions
*All legislation regarding acts, measures, or motions shall be
passed by a simple majority vote by KUMC GSC, giving due consideration
of all KUMC Graduate Students.
*All legislation and petitions regarding amendments to the Bylaws
shall be passed by a two-thirds (2/3) majority vote of the KUMC
GSC, giving due consideration to the opinions and needs of all KUMC
Graduate Students.
Article VI Funds and Budgets
Section 1
*The KUMC GSC has the authority to utilize designated funds generated
from the assessment of Student Fees subject to the approval of the
Dean or the Dean’s designee, and to review through an annual
report the expenditure of Student Activity Fees. The report shall
include summaries from both accounts: “Safe Keeping”
(KUMC Budget Office) and State (Topeka) accounts.
Section 2
*Only registered Graduate Student student organizations, campus
organizations, or University-sponsored or contracted activities
financially or non-financiall supported by Graduate Students at
KUMC may receive an allocation from Student Activity Fees.
Section 3
*Approval of requests for such funds shall be on condition of
submission of budgets to and approval by the KUMC GSC. Where such
funds are allocated, financial accountability shall be required.
*Upon funding request approval by the KUMC GSC, funds to be submitted
for reimbursement must have been spent within the academic semester
in which the funding request was approved.
Section 4
*The GSC treasurer, with assistance from the GSC Executive Committee,
will formulate an annual budget in the fall semester and present
it to the entire KUMC GSC at the first meeting of the year for approval.
Once approved, expenditures specifically listed in the budget can
be made with approval of the Treasurer and one other Executive Committee
member.
Section 5
