Satisfactory Academic Progress
To be eligible for student financial aid, a student must be making "satisfactory academic progress". The Student Financial Aid Office standards for satisfactory academic progress may not be exactly the same as academic standards of the University, or any academic department or school. The Student Financial Aid Office standards may be the same or stricter than what has been established by the academic department for students who are not receiving Title IV assistance. The established guidelines (based on federal regulations) for evaluating a student's progress take into consideration cumulative KUMC grade point average and the number of semester hours or terms attempted and completed. The required grade point average varies by academic program (undergraduate, graduate and medical) as outlined below.
Specific Standards by Program of Study
The Student Financial Aid standards of satisfactory academic progress differ according to academic program.
To receive federal financial aid, a medical student must have a KUMC cumulative grade point average of at least a 2.0 on a 4.0 scale to be eligible for financial aid.
School of Medicine students will be allowed to receive financial aid for a maximum of 12 terms. Student who participated in the pre-matriculation program will be allowed 13 terms. A term is enrollment for summer, fall, or spring. Any semesters required to complete the degree beyond the twelfth must be self-financed unless an appeal has been submitted and approved. Additionally, students must complete at least 70% of all course work attempted while attending KUMC.
To receive federal financial aid, a graduate student must have a KUMC cumulative grade point average of at least 3.0 on a 4.0 scale to be eligible for financial aid.
Graduate students will be allowed to receive financial aid for a maximum number of terms (summer, fall, or spring) as listed below, which is estimated at 150% of the time it takes to complete the student's program. A full-time term is defined as one where the student takes at least 9 credit hours. A less than full-time term is defined as one in which the student is enrolled less than 9 credit hours. Any semesters required to complete the degree beyond the amount listed in the chart must be self-financed unless the student produces information from his or her academic department to indicate that the student has not yet been enrolled 150% of the typical time it takes to complete the student's program. Additionally, students must complete at least 70% of KUMC course work attempted while attending KUMC.
MD/PhD: 21 full time semesters
IGPBS/Basic Science PhD: 21 full time semesters
DPT/PhD: 31 full time semesters
All Other Graduates: 12 full time semesters
To receive federal financial aid, an undergraduate student must have a KUMC cumulative grade point average of at least 2.0 on a 4.0 to be eligible for financial aid, unless otherwise noted below:
Clinical Laboratories Science 2.3
Diagnostic Cardiology Sonography 2.5
Health Information Management 2.5
Nuclear Medicine Technology 2.5
Occupational Therapy 3.0
Undergraduate students will be allowed to receive financial aid for maximum of 180 hours of course work that will apply towards the student's academic program. This amount is determined by adding the accepted course work a student took prior to attending KUMC plus all course work taken at KUMC. Students in certificate programs that evaluate students on a pass/fail basis will be required to receive a passing grade from the department. All students are required to complete at least 70% of all course work attempted at KUMC.
Satisfactory Academic Progress Warning
KUMC reviews students' satisfactory academic progress status at the end of each semester, to include summer, fall, and spring. If it is determined that a student has not met the Satisfactory Academic Progress requirements, students will be placed on financial aid "warning, and be allowed one additional semester with which to improve the deficiency to the required Satisfactory Academic Progress policy requirements.
Satisfactory Academic Progress Academic Plan
Students who do not meet satisfactory academic progress requirements at the end of the financial aid "warning" semester will not be eligible for federal student financial aid without appealing for the continuation of aid beyond the "warning" semester. If the appeal is approved, students will be allowed to receive financial aid as long as the terms of appeal, the "academic plan", are being met.
Students who do not meet the terms of satisfactory academic progress, and who either elect not to file an appeal, or who failed to meet the terms of their financial aid academic plan will not be eligible for financial aid until the time in which the student meets all requirements set forth in the original satisfactory academic progress policy.
Incompletes, Withdrawals, Failures and Repetitions
Classes graded as failure ("F","U"), "incomplete", "no credit", "drop" or "withdraw" will be evaluated as courses attempted, although not successfully completed. Attempted hours include all hours enrolled in or after the first day of classes. Repeated courses will count toward academic progress as indicated in the University catalogue applicable to the student.
Transfer and KU Credit Hours
When determining if a student is within the requirements of KUMC's Satisfactory Academic Progress policy, KUMC will consider only the hours that transfer in or that were taken at KU, and that are applicable to the student's academic program at KUMC.
Transfer credit grades are not considered in a student's GPA. The GPA used for Satisfactory Academic Progress policy only considers classes taken at KUMC.
Any student denied financial aid due to the policy may appeal to the Financial Aid Advisory Committee. The appeal should initially be made in written form explaining the reason(s) for failing to meet the academic standards outlined in the policy, and what has changed that will assure success in meeting the policy in the future. Students may want to include letters of support (from their academic department, etc.). This appeal should be submitted to the Director of Financial Aid, who will then present it to the committee. Appeals may take 2 - 4 weeks to process. Student will be notified in writing of the results of the Satisfactory Academic Progress Appeal once a decision has been made.
A student who is denied financial aid due to not meeting the Satisfactory Academic Progress policy, but later meets the requirements set forth in this policy, is able to reapply for financial aid using the standard application process for all eligible students.
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