Federal regulations allow for a student's financial aid budget to be increased in certain situations. The University of Kansas Medical Center will adjust a student's budget for reasonable educational expenses that exceed a student's financial aid budget. Each budget appeal will be reviewed on individual basis by the Department of Student Financial Aid. If a student is not satisfied with the decision, she or he can appeal either by a letter or in person to the Student Financial Aid Advisory Committee. Decisions of the Student Financial Aid Advisory Committee are final. The Director of Student Financial Aid retains the discretion of professional judgment, where permitted, in individual cases.
KUMC has a "NO" cash policy for budget adjustments. We must be able to substantiate your expenses. This is a reimbursement process. Purchases should be made using a form of payment that is in your name (ie. credit or debit card).
In order to request a budget adjustment, please complete the 2017-2018 Budget Adjustment Request Form or the 2017-18 Dependent Care Budget Adjustment Request Form. Only expenses incurred during this academic year will be considered.
To allow enough time to process an appeal, request for appeals must be submitted to the Office of Student Financial Aid no later than 45 days prior to the last date of the student's academic year. No adjustments will be considered after the loan period has expired for that academic year. An exception will be made for medical/dental expenses for which an insurance claim has not been paid. If you have questions about this policy, please contact the Office of Student Financial Aid, G035 Dykes Library, (913) 588-5170, or firstname.lastname@example.org.
Budget Adjustment Categories
If the student or the student's family pays for dependent care by a provider, KUMC will increase the budget for the cost of the dependent care, not to exceed reasonable costs for dependent care in the community. Students must complete the 2017-2018 Dependent Care Budget Adjustment Request form and provide the required documentation as specified on the form.
For 2017-2018, costs cannot exceed:
Birth - 1 year of age $270/week
1 year - 3 years of age $225/week
3 years - Kindergarten $195/week
Kindergarten - 12 years of age $120/week (school year)
Students that pay for care for other adult or disabled family members (i.e. elderly parent) should contact the Office of Student Financial Aid for more information.
A budget adjustment for up to $2500 may be made for the purchase of a computer. Only one increase is allowed per the student's academic program. The Student Financial Aid Office will consider costs associated with the purchase of a CPU, monitor, printer, and other reasonable hardware/software. Proof that the student made the purchase is required. Please attach receipts with the student's name as the purchaser for this equipment. The receipts must be submitted prior to the disbursement of aid for this purchase along with a 17-18 Budget Adjustment form.
Students are permitted to purchase the computer no earlier than 45 days before the start of their term. Students in the final term/semester of their program are not eligible for this increase. Students in the pre-matriculation program the summer before the first year of medical school are permitted to purchase the computer no earlier than 45 days before the start of their term; however, reimbursement with federal assistance for these students will not be available until the fall term, and is contingent upon enrollment in the School of Medicine.
For students in the School of Medicine, only First & Second year Medical Students are eligible for this one time budget adjustment.
The student financial aid budget includes an allowance for medical/dental expenses and health insurance. It is University of Kansas Medical Center policy that ALL students provide proof of health insurance, and budget adjustments will be considered only for those students complying with that policy. Budget adjustments will not be made for the purchase of health insurance that costs more than is allowed in the budget.
A budget adjustment can be made for medically necessary procedures and medically necessary prescriptions for the amount which exceeds the budget allowances. Students must provide written permission to verify health insurance coverage (this is part of the 2017-2018 Budget Adjustment Request Form). Receipts must be submitted prior to any disbursement of subsequent financial aid.
If a student purchases dental insurance, they must provide proof of their dental health insurance with effective dates covering the enrollment period. If the student does not have dental insurance, a budget adjustment will be made for the amount that exceeds the budget allowances for medical/dental expenses.
Students may receive a budget adjustment for tuition charges in excess of what is allowed in the Cost of Attendance. On the 2017-2018 Budget Adjustment form, this information should be included in the section called "other."
While a student's financial aid budget includes an allowance for maintenance of a vehicle, an adjustment can be made for car repairs that exceed the budgeted amount. Please note that financial aid budgets cannot be increased for the purchase of a vehicle. Expenses above the budgeted amount are covered on one primary vehicle per year. Once a student has submitted receipts for a vehicle, that vehicle becomes "primary" in terms of consideration for budget appeals.
The budget adjustment increase will represent the difference between the actual repairs and budget allowance. Receipts must be submitted for any repairs for which the budget adjustment is being requested. Receipts must be submitted prior to the release of any subsequent financial aid.
Since the budget includes an allowance for comprehensive and collision car insurance, a 2017-2018 budget adjustment for an accident will cover a reasonable deductible of $500. If the student has not purchased comprehensive and collision car insurance, the Office of Student Financial Aid will not increase the budget to cover any expenses which would have been covered by insurance.
Students having other extenuating circumstances should complete the appropriate section of the 2017-2018 Budget Adjustment Request Form and make an appointment to meet with a staff member in the Office of Student Financial Aid.