Dropping and Withdrawing from Classes
MD Students: Please contact your respective Student Affairs Office for more information.Students must officially drop or withdraw from classes and non-attendance does not constitute a drop or withdrawal. Tuition and fees are adjusted according to the adjustment schedule in the academic calendar. Students receiving financial assistance are also encouraged to visit Student Financial Aid prior to withdrawing from classes.
The effects of withdrawing from courses on a transcript are as follows for regular 15 week undergraduate and graduate courses. The dates are pro-rated for summer and non-regular courses. Please check the Academic Calendar for specific deadline dates.
A canceled course does not appear on an academic transcript. A withdrawn course does appear on the academic transcript with a grade of W and is not factored into the student's grade point average.
Dropping an Individual Course
Canceling or Withdrawing From all of Your Classes
Leave of Absence (LOA)
Reactivation
You can drop individual classes online via Enroll and Pay through the withdrawal deadline. Login to Enroll and Pay, navigate to the Student Center, select Drop a Class, and follow the instructions. If you are dropping your last class, it is considered a cancellation or withdrawal and please refer to the procedures below.
Canceling or Withdrawing From all of Your Classes
Go to Enroll and Pay to cancel or withdraw from classes.Click on Student Center and then Drop/Withdraw All Classes. For more detailed information, go to http://www2.ku.edu/~sakut/tutorials/studentguardian.shtml
- Dropping all of your classes before the first day of classes is considered a Cancellation. If you want to cancel a future semester, select the Cancellation from Future Semester and select the appropriate semester. This must be done before the first day of classes.
- Dropping all of your classes after the semester has started is considered a Withdrawal. If you want to withdraw from the current semester, select the Withdrawal from Current Semester option.
If you cancel your classes in the fall or spring semester, you will not be eligible to re-enroll at KUMC without completing a reactivation form and paying the $50 reactivation fee. If you cancel your summer courses, you will be eligible to enroll for the following fall semester only without having to complete a reactivation form.
Leave of Absence (LOA) from the University
Students may request a leave of absence from the university if they are not intending on being continuously enrolled. A LOA must be approved by your academic department and Graduate studies/International Program (if applicable). Student network and email accounts remain active during the LOA period. While on LOA, KUMC reports the student to lenders as being on a LOA and maybe eligible for a loan deferment. Students are advised to consult with their lenders about their eligibility for a loan deferment while on LOA.Policies Regarding Leave of Absences from the University
- In order to qualify for a LOA, a student must enroll in the following semester. Failure to enroll will result in your withdrawal date being reported as the last date that you were officially enrolled.
- For undergraduate/graduate students, a student on a fall LOA must enroll in the following spring semester and a spring LOA must enroll in the following summer semester.
- For MD students, a student on a fall LOA must enroll in the following spring semester and a spring LOA must enroll in the following fall semester.
- *KUMC LOA periods are the following:
- Fall semester: August 1-December 31
- Spring semester: January 1-May 31
- Students cannot withdraw from a semester and then be placed on a LOA for the following semester.
- Students cannot request a LOA for the summer semester
- Students can only be on a LOA once during a 12 month period
- Students can only receive a maximum of 2 LOAs per academic program
- If a student does not enroll for the semester after the LOA expires, they have to submit a reactivation form and pay the $50 reactivation fee in order to enroll.
To request a leave of absence, go to myKUMC, navigate to the Services tab, go to the Leave of Absence/Withdrawal/Cancellation channel, select Leave of Absence Request, and the semester. If you are intending on finishing the semester and taking a LOA for a future semester, select the semester that you intend to take the LOA. If you are not going to finish the current semester, a LOA will also withdraw you from your courses. You will receive an email to your KUMC Account if the request was successfully submitted. Don't send a duplicate request. The Office of the Registrar will contact you once the LOA has been approved.
If you don't enroll for the fall or spring semester after your LOA, your program will be discontinued and you must submit a reactivation form and pay the $50 reactivation fee in order to re-enroll.
IMPORTANT! A LOA from the university is different than a LOA from the student's academic program. If a student is not going to enroll for more than a semester, they also need to have a LOA from their program approved by their academic department and graduate studies (if applicable) to ensure re-entry in the program. A LOA from a program may be longer than a semester. Once the LOA from the university has expired, the student is reported as not being enrolled at KUMC and is subject to their lender's policies about loan repayments. For more information about a LOA from the academic program, please contact your advisor or Graduate Studies for graduate students.
Specific Information about LOAs for Graduate Students
Students who are not continuously enrolled or on active LOA status (except for the summer semester) must be reactivated and are assessed a $50 reactivation fee. If a student has not enrolled in over a year, their eligibility to have their status re-activated will be verified with their academic department by the Office of the Registrar.
The Office of the Registrar will contact you once the request has been approved.
The effective date of any the above requests is based on when the student submits the request but students are encouraged to submit requests well in advance of the deadline.
Any questions, please contact the Office of the Registrar at 913-588-7055 or kumcregistrar@kumc.edu.
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