Event Planning Checklist

1. Know the Needs of Your Population
   Decide what sort of information would be useful for your attendees
   
   
2. Brainstorm Possible Ideas
   Decide the best way to present the information to your audience
   
   
3. Plan Your Event
   Set the goals you will to accomplish
   Create a timeline to follow and stick to it
   Contact the speaker (send follow-up letter with program info and directions if requested)
   
   
4. Make Arrangements for Your Event
   Set a date
   Reserve a room
   Assign responsibilities
   Plan a budget
   Order food/ equipment (at least 10 days in advance)
   
   
5. Publicize
   Don't for get to include: The name of the event, date, time, place, admission charge, sponsors, accommodation statement
   Post event info on campus event calendar online
   Bring them by the Office of Student Life who will post them for you
   Write event info the day before the event on chalkboards and whiteboards around campus
   
   
6. The Event
   Arrive early
   Thank all those involved
   Send speaker thank you card
   Be sure to clean up afterwards
   
   
7. Evaluate the Event
   Create a system to determine if your goals were met
   Suggestions: questionnaire, suggestion box, verbal feedback, own observations, focus groups