Nuts and Bolts Guide for Student Organizations

This Nuts and Bolts Guide serves as a general resource to support your organization's activities. You will find valuable information on how to get started, funding ideas, campus policies, facility use guidelines, publicity options, e-mail accounts, webpage accounts, and many other resources.

How to (and Why) Register your Student Organization

• Registration introduction and procedure
• Calkins Student Organization Center
• Equal Opportunity Statement for KUMC
• Selecting an Advisor
• Student organization orientation
• How to write a constitution
• How to write by-laws

• Organization registration form

Your Organization's Registered, Now What?

Please note that in order to remain a recognized student organization on campus, you have agreed to adhere to the Regents Policy on Organizational Membership and the Use of KUMC Facilities Guidelines. All presidents of the organization are required to attend the Student Leader Retreat and Student Organization Orientation; attendance at the Leadership Development Series is highly encouraged.

• List of Student Organizations

Getting Started

• Register and create your student organization page through The Beat @ KUMC
• Setting up a website
• Permission to post images on a website
• Recruiting members
• How to write a constitution
• How to write by-laws
• Goal setting
• Working with an advisor

Getting Acquainted

• Meetings 101
• Voting methods and types
• Event planning checklist
• Co-sponsorship
• Event evaluation

Ways to Get the Word Out on Campus

Campus Facilities

• Guidelines for use of KUMC facilities
• Making a room reservation
• Requesting a table and chair set-up
• KUMC room and facility fee schedule
• Available campus equipment
• Catering contacts
• State law and KUMC policy on alcohol and drug use
• Alcoholic beverage service regulations
• Parking considerations

Money Matters

• Safekeeping
• Funding ideas
• Fundraising guidelines
• Fundraising approval form
• Sales tax requirement- University policy
• KS Department of Revenue Publication
• When and how to charge sales tax
• Events for private or corporate gain
• Admission fee policies
• Request funding from SGC
• Request funding from MSA

Tax Exempt Forms

Under certain circumstances, the KUMC sales tax exemption number may be available. These circumstances include food for meetings, decorations, supplies and restaurants. Organizations may not use the tax exemption on any items intended to generate revenue (to be resold).

• Kansas tax exempt form
• Missouri tax exempt form

Advisors Resources

• Advisor expectations

This Nuts and Bolts Guide for Student Organizations is maintained by the Office of Student Life. If you have any suggestions or comments, please let us know.