General Guidelines for Documentation

The University of Kansas Medical Center is committed to providing reasonable accommodations to students who matriculate. Students seeking academic accommodation should present documentation of a disability to the Office of Academic Accommodations. It is the student's responsibility to self-disclose a disability and the need for academic accommodations and submit all appropriate and necessary documentation to establish the presence of a disability. The definition of a disability as defined by the Americans with Disabilities Act (ADA) of 1990, the Americans with Disabilities Act Amendment Act (ADAAA) of 2008, and the Rehabilitation Act of 1973, Section 504, is defined as a physical or mental condition that substantially limits one or more major life activities. Information that establishes a history of a disability throughout the student's academic path is helpful in establishing the presence of a disability.

Documentation should be submitted on an official letterhead. Documentation should include the following:

  • Credentials of the evaluator(s) 
  • Diagnostic statement identifying the disability, as appropriate to the disability 
  • Description of the diagnostic methodology used 
  • Description of the current functional limitations 
  • Description of the expected progression or stability of the disability 
  • Description of current and past accommodations, services, and/or medications 
  • Recommendations for accommodations and/or services

Diagnostic procedures for a given disability should be based on current standards in the field where appropriate, summary and data from specific test results should be provided. Documentation should include:

  • Description of criteria for specific diagnosis 
  • Evaluation methods 
  • Procedures 
  • Tests 
  • Dates of administration 
  • Observations 
  • Specific results 
  • Clinical narrative

A qualified professional should be fully licensed and credentialed and have no personal relationship with the individual being evaluated.

Please include recommendations for academic accommodations. Final determinations on academic accommodations will be made by the ADA panel. Reasonable accommodations will be determined based upon documentation and through discussions with the student regarding functional limitations and the services and programs to be accessed.

Last modified: Nov 19, 2013
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