Skip to main content

Changes in Enrollment

On this page you can find information about adding a course, troubleshooting enrollment issues, dropping a course, cancelling or withdrawing from all courses, taking a leave of absence, and returning to the university.

Enrolling in Courses

Online enrollment will begin each semester for new and continuing students based on the dates published in the standard university academic calendar. Students must enroll before the first day of class each semester to avoid a $150 late enrollment fee.

Adding a Course

  • Graduate and undergraduate students can review these instructions for enrolling in a course via Enroll & Pay.
  • Medical Doctorate (MD) students will be enrolled by their department each semester, and should consult with their advisor if they have course schedule questions.

Changing Credit Hours

Some courses can be taken for variable credit hours. For these courses, you can edit the number of credit hours in which you are enrolled. The edit must occur before the add/change deadline each semester.

  • Graduate and undergraduate students can review these instructions for editing a course via Enroll & Pay.
  • Medical Doctorate (MD) students need to talk to their department or advisor to see if this is an option for them.

Swapping Classes

Students may have the option to swap classes. This drops a class and adds a different class at the same time. If the new class cannot be added the current class will not be dropped.

  • Graduate and undergraduate students can review these instructions for swapping a course via Enroll & Pay.
  • Medical Doctorate (MD) students do not have the option to swap classes, but should speak to their department or advisor with any course schedule questions.

Permission Numbers

Some courses, particularly ones being taken outside of a student's normal academic program, require permission numbers in order to enroll in the course. Permission numbers are issued by the department that the course is in.

  • Graduate and undergraduate students should talk to their academic advisor before enrolling in a course that requires a permission number to be sure that the course will fit their academic needs and count toward their degree. Students can then review these instructions for enrolling in a course with a permission number via Enroll & Pay.
  • Medical Doctorate (MD) students will not need to use permissions numbers, as their department will enroll them in their courses.

Common Enrollment Errors

After attempting to enroll online, students should always make sure they have confirmation of successful enrollment. Students will see a green check and the word "success" if the enrollment was successful. If the student sees a red "x" and the status is "error," the enrollment was not successful.

Reviewing the Course Schedule

All students can view their course schedule each semester to see what courses they are enrolled in. Students should be sure they are enrolled in all of the courses they are attending.

  • To check their schedule, students should log into Enroll & Pay, click the Enroll & Pay menu and select the Student Center link. The current semester's schedule will be under the Academics section.

Dropping a Course

If a student needs to drop a course, they must do so before the drop period ends for that semester. For tuition adjustment, grading, and drop deadlines, students should consult the standard university academic calendar.

  • Cancelling a course means that the student dropped the course during the first 15 days of the fall or spring semester.
    • Students will receive either a 100% or 50% refund for the course tuition, depending on when the cancellation occurred.
    • The course will not appear on the student's transcript.
  • Withdrawing from a course means that the student dropped the course after the first 15 days of the semester.
    • Students will receive either a 50% or 0% refund of the course tuition, depending on when the withdrawal occurred.
    • The course will appear on the student's transcript with a grade of "W".
    • No withdrawals can occur after the withdrawal deadline each semester.

Non-attendance does not constitute a drop. Students will need to log into Enroll & Pay and either cancel or withdraw from the course. Before dropping a course, all students should meet with their department or academic advisor to learn more about how the drop may affect their academic progress.

  • Graduate and undergraduate students can review these instructions for dropping a course via Enroll & Pay.
  • Medical Doctorate (MD) students should consult with their advisor if they feel they need to drop a course.

Cancelling/Withdrawing From All Courses

Students who are considering dropping all courses for a semester should first meet with their academic advisor or department to discuss how this will impact their academic progress. For tuition adjustment, grading, and drop deadlines, students should consult the standard university academic calendar.

  • Graduate and undergraduate students can cancel/withdraw from a semester online. Students should log into Enroll & Pay, navigate to the Student Center, and then select Drop/Withdraw From All Classes.
    • If the student is cancelling their classes, they should select Cancellation from Future Semester and the appropriate term.
    • If the student is withdrawing from classes, they should select Withdrawal from Current Semester.
    Students can review these instructions for cancelling/withdrawing from a semester.
  • Medical Doctorate (MD) students will be cancelled/withdrawn by their department or the Office of the Registrar after discussing the withdrawal with their department or advisor.

If the student's intention is to completely leave the university, they will need to complete an Official Severance Form. Students should meet with their academic department to discuss the impacts of leaving the university and to complete the Official Severance Form. The form should then be submitted to the KUMC Registrar's Office.

Leave of Absence (LOA)

Instead of severing from the university, some programs will allow students to take a Leave of Absence (LOA). Taking an LOA indicates a student's intention to return to their academic program at a future date. During an LOA students are considered not officially enrolled and are reported to the National Student Clearinghouse as such. Students receiving federal financial aid are encouraged to meet with Student Financial Aid to discuss the effects of non-enrollment on student aid.

  • Graduate students should first discuss their intention to take an LOA with their advisor or academic department. Students will then need to complete the Graduate Studies LOA form, which can be accessed on the Graduate Studies website. An approved LOA does not count toward the student's time to degree. Students can be on an LOA for no more than 3 semesters.
  • Undergraduate students should meet with their advisor or academic department to discuss whether taking an LOA is an option for them.
  • Medical Doctorate (MD) students should first discuss their intention to take an LOA with their advisor or academic department. MD students have their own unique LOA form that needs to be completed. MD students taking an LOA must still adhere to the School of Medicine policy stating that graduation requirements must be completed within six years of the date of matriculation into medical school.

Before returning to the university from an LOA, students will need to meet with their academic department and complete the appropriate Return/Reactivation request form.

Reactivation

If a student cancels/withdraws from the university in the fall or spring semester they will not be able to return to the university without first completing the reactivation form.

  • All students should first discuss their intention to return to the university with their advisor or academic department to be sure that reactivation is an option for them. Only after the student has conferred with their department should they complete the reactivation form.

The Registrar's Office will contact you once the submitted reactivation request has been approved.

Students who cancel/withdraw from their Summer term courses, or who are simply not enrolled over the summer, do not need to complete a reactivation form. They will remain eligible to enroll in Fall term courses.

Need assistance with any of the above processes? Contact the Registrar's Office at (913) 588-7055 or kumcregistrar@kumc.edu.

Last modified: Feb 25, 2019
ID=x1369