New Faculty Virtual Orientation

Getting Started: Your First Day on the Job

Welcome to Campus! A bird’s eye MAP of our campus in Kansas City will help you acclimate to the buildings and services that comprise the KUMC community. For Wichita’s information you will need to check their website. Check out the KUMC VIRTUAL TOUR too. (If you have trouble, read the Virtual Tour Guide first.)

First, you will need to check in with your Chair as he or she may have already instructed. This VIRTUAL ORIENTATION is an overview of what someone in your Department may walk you through when you arrive, in addition to topics that may be of personal interest to you. Within the first couple of days you will need to get set up on benefits, get a parking sticker and photo ID Card, etc...

• PAYROLL
• BENEFITS
• State Holiday List
• IDENTIFICATION CARD AND AFTER HOURS ACCESS
• KEYS
• PARKING SERVICES
• BUSINESS CARDS & LETTERHEAD
• EMAIL
• CAMPUS MAIL
• COMPUTERS & SOFTWARE
• CONNECTING TO THE KUMC NETWORK TO WORK OFF CAMPUS
• PHONE & FAX
• HOUSEKEEPING
• KIRMAYER FITNESS CENTER
• KUMC CREDIT UNION
• RELIGIOUS AND SPIRITUAL RESOURCES ON CAMPUS
• SETTING UP WIRELESS TO WORK OFF CAMPUS
• WHERE TO EAT

PAYROLL: Members of the faculty are paid according to the terms of their appointment. These issues will be discussed and explained at the time of your offer. Your Department Administrator can direct you to the appropriate office to sign up for payroll.

BENEFITS: KUMC Human Resources conduct a mandatory orientation filled with information http://www2.kumc.edu/hr/training/orientin.html for all state employees. The orientation is offered bi-weekly, on the first Monday of a state pay period. For Questions or to register you will need to contact HR at 913-588-5159. HR can assist or direct you with help regarding benefits for KUPI or the Hospital as well.

IDENTIFICATION CARD AND AFTER HOURS ACCESS: All Medical Center employees and students are issued identification cards. This card will also serve as your key to enter the Medical Center complex after hours and to enter certain secure areas 24/7. It is extremely important to safeguard your card. University policy states “All employees and students are required to wear proper identification badges.” New employees will have their pictures taken for employee ID badges at the conclusion of the mandatory orientation presentations, or by appointment. Call 913-588-5086.

KEYS:
Your Department Administrator will provide you with your necessary keys.

PARKING SERVICES:
Your Department Administrator will tell you where to park temporarily for your first couple of days. It would be nice if faculty could park in the most convenient spots on campus. With all the growth at the Medical Center and so much new construction going on, premium spots are limited. There is a waiting list for faculty/staff parking permits for the Blue Zones closest to the main campus. Additional parking spaces will be available in the parking structure associated with the new research building which should alleviate some of the shortage of parking on campus. If you are interested, please be sure to get your name on the waiting list when you apply for your Permanent Parking Permit and Sticker.

During your HR Orientation, a member of the Parking Services staff reviews information contained in the "Parking Policies and Procedures" brochure. Topics include: provisions for student, faculty, employee, and staff parking, general regulations, parking areas for patients, visitors, and special restricted areas, and permit fees for surface and garage parking lots. The brochure contains detailed information on these topics, plus a color-coded map of the employee permit parking areas. Should you wish to take care of this before you go through HR Orientation, Parking Services is located in the Support Services Facility Building north on Rainbow at 2100 W. 36th Ave. located behind the U.S. Post Office.

The contact number for Parking Services is 913-588-5175. KUMC has a free shuttle bus service that circles campus and outlying parking lots, and offers late night transportation to lots. See map for location of Support Services (Bldg #63), parking lots and shuttle runs.

BUSINESS CARDS & LETTERHEAD:
Your Department Administrator can help you with these items.The FAQ link will answer questions regarding the identity protocol.

EMAIL:
Novell GroupWise is the email system used at the University. Groupwise 6.5 Users Guide

You will be issued a KUMC email account with an address on the kumc.edu domain. You can then establish your personal password. KUMC email may be accessed either through the GroupWise client (the standard icon mechanism for on-campus access) or through a web browser (GroupWise WebAccess) (the standard mechanism for off-campus access) found under QUICK LINKS on the www.kumc.edu homepage. Click GroupWise for protocols and contact information for your questions regarding email and the GroupWise system.

CAMPUS MAIL:
(Taken from Handbook for Faculty and Other Unclassified Staff, 1986, p. 105)
The University maintains a campus mail service intended for official university business. Mail is picked up and delivered to campus offices free of charge on a regular daily schedule. The campus mail boxes in the various departments and buildings are considered to be under the jurisdiction of the unit in which they are located. Materials may be placed directly by individuals in these campus mail boxes if permission has been obtained from the appropriate person in the unit with jurisdiction over that particular campus mail box. When you offer your campus mail address to anyone, to assure speedy delivery without complications, be sure and include your “Mail Stop” or MS number. Mail boxes and nearest U.S. postal service station:

• Mail Room is on the Ground Floor in the main corridor of Eaton (they accept outgoing UPS)
• Outgoing FedEx drop- box location is between ER entrance and Sudler Building
• Campus US mail box is located in front of Hospital (or mail room)
• Nearest postal station is Rosedale Post Office, 2200 W. 36th Street (just west of the Support Services building)
• Stamp machine beside ATM in main corridor west of hospital cafeteria

PHONE & FAX:
Telephones and Fax machines are in place. For information on how to program your telephone see IR Instructions or contact your Department Administrator. The KUMC Campus has been assigned 588 for all prefix numbers and the area code is 913. To call an extension simply dial 8 and the individuals last 4 numbers of their phone number. To look up anyone use the Campus Directory. To dial an outside line first dial 9. For long distance dial 9, then 1, then your area code and number. The Lawrence campus uses the prefix 4-, and 3- is used for Wichita campus phone numbers. See your Department Administrator for information regarding access codes required to make long distance calls on many campus phones.

COMPUTERS & SOFTWARE:
KUMC provides site licenses for Microsoft Windows (desktop versions only, not server versions), Microsoft Office (Word, Excel, PowerPoint, Access), Microsoft FrontPage, Microsoft Publisher, GroupWise, McAfee anti-virus, and Novell Netware. All other copyrighted software, including all commercial software, running on KUMC personal computers must be licensed. KUMC departments must be prepared to demonstrate licenses for all such software. Proof of purchase of a license is sufficient. The Department of Information Resources will performs every November, an annual inventory of select software applications running on computers in University departments attached to the network. You may access through myKUMC on the KUMC homepage, information regarding purchase at a significant discount Dell computers and MS Office software.

CONNECTING TO THE KUMC NETWORK TO WORK OFF CAMPUS
This presentation will shows the options you have to work remotely accessing your email, files, workstation applications. Also the process to setup VPN and security issues involved in working with sensitive information.

• PowerPoint Slideshow (PowerPoint)
• Remote Access Handout (Word)
• Remote Access Video (WMV)

HOUSEKEEPING:
Marcia Gilliland, Contract Manager, ext. 7205, provides contractual services for:

• Housekeeping, Pest Control
• Confidential Document Shredding
• Window washing, paper recycling
• Housekeeping Service problems will be handled by calling ext. 83535

The Department of Facilities Management handles all things related to keeping the medical center campus working properly. For failure of critical equipment or utilities, flooding conditions, or similar problems that pose imminent danger to health, or substantial loss to scientific research, buildings, or equipment, please call ext. 87928. Other services provided are keys, signs, and discretionary work. Need further assistance? Call (913) 588-7982, or email Craig Barry, cbarry@kumc.edu

KIRMAYER FITNESS CENTER:
When you have a chance this week check out our outstanding fitness facility. The Kirmayer Fitness Center is a two-story, 50,000 square foot facility designed to promote physical fitness and wellness among members of the University of Kansas Medical Center Community. It is located at the southeast corner of Rainbow and Olathe Blvds.

KUMC CREDIT UNION:
The Kansas University Medical Center Credit Union is a cooperative financial institution dedicated to serving our members since 1954. The KUMC Credit Union is a profit-sharing, cooperative financial institution dedicated to serving the financial needs of its members. The safety and stability of its members' assets shall be the prime consideration in the development and delivery of services. To continue meeting the needs of its members, the KUMC Credit Union opened a branch office, located in Shawnee, in September of 1994. Visit their website for services or stop by 1035 Delp Pavilion.

RELIGIOUS AND SPIRITUAL INFORMATION
Both Protestant and Catholic chaplains are on staff at The University of Kansas Hospital. To reach Reverend Jennie Malewski, the Protestant chaplain, call 913-588-5033. To reach Father Jerry Spenser, the Catholic chaplain, call 913-588-5034. Contact information is available from them for faith persuasions other than Judeo-Christian. To contact Rabbi Alan Cohen, a Jewish chaplain in the Kansas City area, or for a referral for another Rabbi in the Kansas City area, please call 816.361.2990.

Spencer Chapel, which is located on the first floor of the Wescoe Corridor, is open daily from 6:30 a.m.-6:30 p.m. The Chapel is handicap accessible from the parking lot on Rainbow Blvd. Protestant services are held in Spencer Chapel from 11:30 a.m.-noon on Sundays. Communion is scheduled the first Sunday of each month. A Catholic Mass is held at 12:15 p.m. Monday-Friday, 4:45 p.m. Saturday and 10 a.m. Sunday. more...

SETTING UP WIRELESS TO WORK OFF CAMPUS
Out of Thin Air: How to use Wireless at Home, on Campus or on the Road

• Out of Thin Air PowerPoint (PDF)
• Out of Thin Air Brochure (PDF)

WHERE TO EAT ON CAMPUS

1. The Hospital Cafeteria is located near the main elevator bank on the ground floor of Bell Hospital and serves hot and cold meals, sandwiches, salads to go or salad bar, subs, desserts, snack items, drinks and anything else for lunch. It offers a number of food bars. Cafeteria hours are 6:30 a.m.-8 p.m. Monday-Friday and 7 a.m.-6:30 p.m. weekends and holidays. Inside the cafeteria area is the Wyandotte Room where meetings can be scheduled and catered by KU Catering. Vending machines are available 24 hours a day at the entrance to the main cafeteria and located in various other locations on campus.
2. The Courtyard Café is located in the lower level of Orr Major and offers sandwiches, fast meals, snacks, drinks and tables. If you prefer a patio area with tables, chairs and umbrellas is located just outside in the Murphy Courtyard by the big fountain.
3. Jazzman’s: Smooth Coffee and all that Jazz is a new café located in the Level 1 lobby of the new Center for Advanced Heart Care. Jazzman’s serves made-to-order sandwiches, wraps, Paninis and toasted sandwiches, along with soups and salads. “Grab and go” sandwiches and salads are also available. Specialty coffee drinks, as well as other hot beverages, smoothies and cold beverages are available. Breakfast items include scones, muffins, cinnamon rolls and another assorted pastries baked fresh on site.

See MENUS
Hospital Cafeteria (PDF)
Courtyard Café

Move to the next section:
Getting Acclimated – Your 1st Month on the Job
   Planning Your Events Schedule

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