Procedure for Request to Transfer Appointment Tracks

A. PURPOSE

This policy is promulgated to

1. Comply with the Board of Regents’ Policy on Medical Center Clinical Appointments as found in the Handbook for Faculty and Other Unclassified Staff, Section III Personnel, Part 1, page 34;. and
2. Establish procedures consistent with the Regents’ Policy for the transfer of faculty appointment between the Tenure-Track and the non-tenure Clinical Scholar Track, the Clinical Track, or the Research Track.

B. PROCEDURE

1. Request to the Chair. The faculty member and the chair of the department in which the faculty member holds a primary academic appointment must mutually agree to transfer the appointment either from the Tenure Track or Clinical Track or Research Track to the Clinical Scholar Track or from the non-tenure Clinical Scholar Track to the Tenure-Track or Clinical Track or Research Track.
1. Faculty originating on the non-tenure Clinical Scholar Track may request to move to the Tenure-Track, the Clinical Track or the Research Track at any time.
2. Faculty originating on the Tenure Track must request to move to the non-tenure Clinical Scholar Track prior to but no later than, the end of the fifth year of employment.
3. If the requesting faculty member and the chair are unable to agree, then the chair should transmit to the Executive Dean, or when applicable the Dean in Wichita, a letter which explains the recommendation of the chair. The Executive Dean, or when applicable the Dean in Wichita, in their sole discretion, may request a meeting with the chair and the requesting faculty member, together or individually, to discuss this matter.
4. When appropriate, the transfer of appointment tracks should coincide with the beginning of the fiscal year, which is July 1.
2. Request to the Dean. The Chair and the requesting faculty member should mutually sign and submit a written request to the Executive Dean, or when applicable to the Dean in Wichita, and such request should include a rationale and justification for the transfer. The Wichita Dean will consult with the Executive Dean on requests concerning Wichita-based faculty members.
3. Decision. The Executive Dean, or when applicable the Dean in Wichita, shall communicate the final decision in writing to the requesting Chair. Faculty members and Chairs may not appeal the Dean’s decision. All appointments are subject to final administrative approval by the Vice Chancellor for Academic Affairs.
4. Submission of Paperwork. The relevant paperwork making the transfer effective should only be completed by the department and submitted to the Dean after the Dean has approved the transfer. All appointments are subject to final administrative approval by the Executive Dean, or when applicable the Dean in Wichita, and the Vice Chancellor for Academic Affairs.