Tenure Track Mid-Cycle Review, Mandatory Review, Extensions

Mid-Cycle Review

Tenure Track faculty members are required to have a mid-cycle review completed during their third academic year at the University (i.e. If the faculty member was hired in 2015, the review needs to be completed in the 2017-18 academic year). The review must be submitted to their Department P&T Committee no later than August 1, 2018. The Mid-Cycle Review is required for the faculty member to apply for Promotion/Tenure in the beginning of their 6th year at the University.  

The faculty member is responsible for contacting their department chair and department P&T committee chair to confirm the review will be completed.  The mid-cycle review date is noted in the original offer letter.  Every April, Faculty Affairs and Development sends a list to the departments that have faculty with mid-cycle reviews due. 

Review Materials for the department P&T committee
Faculty members should submit the following materials to their department P&T committee (varies by department, check with your department P&T committee chair):

  • Current CV in SoM Format
  • Summary evaluation by chair (if available)
  • Copies of all annual faculty assessments
  • Other appropriate evidence of progress towards tenure and academic promotion  

Completed Reviews
The department P&T committee forwards the completed review to the department chair and faculty member. The chair and faculty member meet to discuss the results. The department P&T committee chair may also be included in this meeting, if desired. A copy of the mid-cycle review, signed by the chair and faculty member, should then be emailed to SoM Faculty Affairs and Development (FAD) at apt@kumc.edu, no later than September 4, 2018.  

Mandatory Review

Tenure Track faculty members are required to apply for Promotion for the award of Tenure in the fall of their fifth year at the University. (i.e. If the faculty member was hired in 2015, the mandatory review will be required in 2020.) One year will be added to the mandatory year for any approved extension request. Faculty hired as an associate professor or full professor without tenure can apply for tenure only.  

Please review the Getting Started page.  

Tenure Clock Extension Requests

KBOR defines two circumstances in which tenure track faculty may request an extension to the initial seven year probationary period.  These circumstances are the Birth or Adoption of a Child and Unexpected Special/Extenuating Circumstances.  No more than two extensions of the "tenure clock" may be granted to a faculty member for any reason.

For all requests, the faculty member must submit a detailed letter to the department chair explaining the reason for the request. Once the department chair approves the request, he/she should write a letter of support and submit the signed copy along with the faculty request to the SoM Faculty Affairs and Development (FAD) office apt@kumc.edu.  FAD will then forward both documents to the Executive Dean for approval/signature and the Executive Vice Chancellor's office for final approval and processing.

Birth or Adoption of a Child
One year delay for the birth, adoptive placement, or adoption of a child under age 5 prior to May 1st of the fifth year of the probationary period. Notification must occur within 90 days of the birth/adoption.  Faculty retain the right to opt out of this interruption policy.

Unexpected Special/Extenuating Circumstances
One year extension prior to the sixth year for unexpected special and extenuating circumstances per request of the faculty member and appropriate dean.   

Questions? Contact Angie Basgall in Kansas City and Julie Galliart in Wichita.

Last modified: Apr 26, 2018