Skip to main content

Tenure Track Mid-Cycle Review, Mandatory Review, Extensions


Mid-Cycle Review

Tenure Track faculty members are required to have a mid-cycle review completed during their 3rd academic year at the University (i.e. If the faculty member was hired in 2017, the review needs to be completed in the 2020-2021 academic year). Review materials must be submitted to their Department APT Committee no later than August 3, 2020. The Mid-Cycle Review is required for the faculty members Mandatory Review (see below).

The faculty member is responsible for contacting their Department Chair and Department APT Committee Chair to confirm the review will be completed. The mid-cycle review date is noted in the original offer letter. Every April, Faculty Affairs and Development sends a list to the departments that have faculty with mid-cycle reviews due.

Review Materials for the Department APT Committee
Faculty members should submit the following materials to their Department APT Committee (varies by department, check with your Department APT Committee Chair):

  • Current CV in SoM Format
  • Summary evaluation by chair (if available)
  • Copies of all annual faculty assessments
  • Other appropriate evidence of progress towards tenure and academic promotion

Completed Reviews
The Department APT Committee forwards the completed review to the Department Chair and faculty member. The chair and faculty member meet to discuss the results. The Department APT Committee Chair may also be included in this meeting, if desired. A copy of the mid-cycle review, signed by the chair and faculty member, must be emailed to Angie Basgall in SoM Faculty Affairs and Development (FAD) at, no later than August 31, 2020.

Mandatory Review

Tenure Track faculty members are required to apply for Promotion for the award of Tenure in the fall of their 5th year at the University since the mandatory review is due in the 6th year of the appointment (i.e. If the faculty member was hired in 2015, the mandatory review/applying for promotion with tenure will be required in 2020.) One year will be added to the mandatory year for any approved extension request. Faculty hired as an associate professor or full professor without tenure can apply for tenure only.

Tenure Clock Extension Requests


KBOR defines two circumstances in which tenure track faculty may request an extension to the initial seven year probationary period. These circumstances are the Birth or Adoption of a Child and Unexpected Special and Extenuating Circumstances. No more than two extensions of the "tenure clock" may be granted to a faculty member for any reason.

Birth or Adoption of a Child 
One year delay for the birth, adoptive placement, or adoption of a child under age 5 prior to May 1 of the fifth year of the probationary period. Notification must occur within 90 days of the birth/adoption. Faculty retain the right to opt out of this interruption policy.  Procedure:

  • Attach copy of birth certificate or adoption papers to the Tenure Clock Extension Request Form.  Letters from the faculty member and department chair are not required.

Unexpected Special and Extenuating Circumstances
The "tenure clock" may be extended by one year prior to the sixth year for unexpected special and extenuating circumstances per request of the faculty member and appropriate dean to the chief academic officer.  Procedure:

  • Faculty Member -  writes a letter to the department chair detailing the circumstances for the extension request.  Also completes, signs, and dates the Tenure Clock Extension Request Form.
  • Department Chair - signs and dates the Tenure Clock Extension Request form from the faculty member. Upon approval, write a detailed letter in support of the extension request. 
  • Faculty Member or Department Administrator - after department signatures, the form and letters must be emailed to Angie Basgall ( in Faculty Affairs and Development for finalization by the School of Medicine Executive Dean and the Vice Chancellor for Academic and Student Affairs.   

Questions? Contact Angie Basgall in Kansas City and Julie Galliart in Wichita.

Last modified: Jan 22, 2020


Promotion and Tenure Season

Registration will open March 2, 2020 


is the preferred method to create a School of Medicine CV. Implemented by KUMC in 2017, FACT is an online repository used for data collection to provide a more time efficient way to manage large amounts of data for reporting purposes.

If you are looking for the School of Medicine CV Word document template/guidelines and cannot find them, these are being phased out within the next two years. Contact Angie Basgall with any questions.