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FAQ's of P&T

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If your question cannot be answered here or within other sections of this website, please email We'd be happy to hear from you!

Career Levels - Domains - Reference Letters

Q: What are the promotion requirements for my track and rank? 
Please review the Academic Rank Matrix.

Q: Where can I find information and requirements for the Career Levels?
A: Please review the Domain Expectations documents listed on the main Promotion and Tenure webpage under Promotion Resources. You will find this document two ways, Domain Expectations by Career Level and Domain Expectations by Domain.

Q: Where can I find information about Reference Letters and who can serve as a Referee?
A: Please review the Reference Letter Requirements for complete details.

Curriculum Vitae (SoM CV)

Q: Can I remove the instructions at the beginning of each section of my CV?
Yes, please do.  Your CV will be more clearly read without the instructions. 

Q: Will FAD review my CV? 
 Absolutely!  We do encourage you to have a colleague or someone from your department's APT committee review it and provide feedback first. When you feel your CV is complete, please contact us and we will set up a meeting to review it further. 

Q: Can I update my CV and submit a revised version after the August 31st deadline?
A: Unfortunately, no, you cannot. However, if your CV already lists pending articles for publication and/or pending grants that have been accepted/awarded after the deadline, please notify Angie Basgall.

Application Materials

Q: What materials are needed for my application?
 Please refer to the Application Folder Guide. It assists with what the required materials are and where to upload documents within your SharePoint folder.

Teaching Evaluations

Q: Do I need teaching evaluations? What if I do not have any formal evaluations?
Yes, you do need to supply evaluations! The absence of teaching evaluations will negatively impact your application. Start gathering these early.  If evaluations are not included in your application packet, it is recommended that a short explanation is written to the APT committee as to why.
A: Formal evaluations can sometimes be subjective and/or you may not have any. In this case, support letters are encouraged from learners or junior faculty that you have mentored.
A: If you do not have standardized teaching evaluations, or you would like extra documentation to show your teaching excellence, please submit a Peer Observation Request Form. Information on Peer Observation of Teaching information can be found within the Faculty Development tab on the Faculty Affairs and Development website.

Clinical Service Activities

Q: How do I document my clinical service activities?
Clinical practices vary greatly among specialties. You will need to provide a summary of your clinical practice as well as quantitative data (RVUs over time) that showcase your accomplishments.


Q: How do I use SharePoint to submit my application materials? 
The SharePoint application site will be available after May 1.  You will be emailed guidelines that include how to find your folder, uploading documents, submitting your reference contact information, etc. Only current applicants and assistants listed on your registration form will have access to your specific folder.  

Q: I cannot login and/or I do not see my folder in SharePoint
If you have trouble accessing SharePoint, please be sure you followed the information emailed to you. If any issues persist, please contact Angie Basgall in Kansas City or Julie Galliart in Wichita.

Last modified: Jun 12, 2019