Grades Policy

Four (4) weeks after a course or clinical rotation has ended e-mail notifications for each grade missing will be sent to the Department Chairperson, Course Director, and Course Coordinator. The e-mail message will include instructions on how to submit the official grade.

Six (6) weeks after a course or clinical rotation has ended, e-mail notifications for each grade missing will be sent to the same individuals that received the notice four weeks after the course was completed. The following individuals will also receive a report of the missing grades by department:

• Vice Dean and Senior Associate Dean for Educational and Academic Affairs
• Associate Dean for Medical Education
• Associate Dean for Student Affairs, KC and Wichita
• Assistant Dean for Student Affairs, KC
• Director, Student Affairs, Wichita
• Education Council Chairperson
• Year 3-4 Education Committee Chairperson, and
• Year 1-2 Education Committee Chairperson

The above individuals will continue to receive e-mail notifications until the missing grades have been submitted to the Office of the Registrar.

Effective with the spring 2006 graduating class, the Office of the Registrar will not release a student's diploma for the hooding ceremony if the student's official record is missing a grade(s) or the Registrar has not received written confirmation that the student is passing a course for which a grade(s) has not been officially submitted.