Medical School Attendance Policies

Exams - Attendance is expected at all scheduled examinations. In order to retake an exam, an excused absence is required. When a medical student becomes ill before or during an exam, he/she must contact the Office of Student Affairs, specifically Dean Mark Meyer on the KC campus and Dean Garold Minns on the Wichita campus. The Salina campus policy is listed below. The student must also be seen at Student Health or by their primary provider and return documentation of the visit to the Office of Student Affairs. It is preferable that the student be seen by a healthcare provider prior to requesting an excused absence. However, that may not always be possible. If a student experiences a family emergency such as birth, illness, accident, or death of a close family member, an excused absence may be granted by contacting the appropriate campus dean and providing documentation to the Office of Student Affairs.

Phase I & Phase II: Attendance is mandatory at all Phase 1 required activities, including the Clinical Skills experiences. Attendance at all scheduled Phase II clinical clerkship activities is also mandatory. Any excused absence must be approved by the Office of Student Affairs. The process to be used for requesting an excused absence while in Phase I is to contact Dean Mark Meyer on the KC campus and Dean Garold Minns on the Wichita Campus. The Salina campus policy is listed below. The Dean will notify the appropriate course director, clinical skills instructor or small group leader if an excused absence has been granted. Then, the student will be notified by the appropriate dean and/or the appropriate faculty member with the makeup date for any required activity. The process to be used for requesting an excused absence while in Phase II is to contact the appropriate campus dean designated above. The student should also contact the Chief Resident and/or Attending Physician as well as the Clerkship/Elective Course Administrator by e-mail or by phone/pager. You will be advised if/when any examination or required activity has been arranged. Each campus designee will determine if the request qualifies for an excused absence. Excused absences may be provided for birth, illness, accident, or death of a close family member. Students may be required to complete an additional assignment for their excused absence. The School of Medicine attendance policy allows a student to miss up to 2 days of a clerkship if the time is approved and excused by the campus designee. A student may be provided absences due to other medical school activities (e.g. officially representing the college, presenting at a national conference, attending national conference as the student leader of an organization, shelf exam retake). Absences for personal reasons will not be granted. Unexcused absences from clinical duties can result in required remediation.

Salina: On the Salina campus students are instructed to contact the Associate Dean for the Basic Sciences (Dr. Robinson) regarding an absence from required Phase 1 activities and the Associate Dean for Clinical Experiences/Clerkship Director (Dr. Owings), as well as their attending physician and clerkship coordinator (Lucy Kollhoff), regarding an absence while in a Phase 2 experience. Dean Cathcart-Rake is then informed of such absences.

Last modified: Jan 23, 2015
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