Skip to main content

Start a Proposal

Our office can assist with all of these internal procedure steps, and furthermore, offer advice or assist with proposal development. The steps involved in the institutional routing of a proposal are described below:

Determine submission method: After identifying a FOA and reading the specific instructions, determine what is the submission method — electronic or as a hard copy. Most electronic submissions are online systems where the files are uploaded in an application package, which is then submitted. Such systems are CAYUSE (used by our institution for submissions, such as NIH, DOD, or NSF proposals), Proposal Central, Fast Lane, CDMRP, others, or agency specific proprietary systems.

Register: Make sure you are registered in that system, or create a new account. To be registered as a new user in CAYUSE, please contact the Research Institute at

Proposal routing sheet: Complete an internal proposal routing sheet, sign it, and obtain department chairs' signatures.

EHS form: If applicable, complete the EHS Risk Assessment form and e-mail it to the EHS office ( along with the signed routing sheet.

Conflict of interest: Make sure your financial conflict of interest certification (FCOI) is up-to-date.

Cost-shared memo: If there is any cost-shared effort commitment, complete an internal cost-shared memo and have it signed by the department chair(s).

Subcontractors: If there is any subcontracted work, contact the subcontracting institution for the inter-institutional subcontract paperwork. Subcontractors will need to complete and sign the subawardee commitment form before the submission date.

Submit to RI: Send the completed internal forms along with a draft of the proposal to the KUMC Research Institute 10 days before the sponsor's deadline.

Last modified: Sep 28, 2018

These resources will help you compile your grant application:

SPA budget template: This template is a general example; some grant mechanisms, such as fellowships or travel grants, have pre-determined budget schedules.

KUMC institutional information: Often requested information for grant applications.

F&A rates: These are negotiated with Department of Health and Human Services.

Other forms

• Proposal routing sheet
• Cost-share memo
• Subcontractor commitment form