The following four key points will help departments and divisions get your newest hires on track, up to speed and "on board" so they can start contributing to your success as soon as possible. If you are new and unsure of the Ambassador's responsibilities, go to Role of the Ambassador.
1 - Understand Your KUMC TIMELINES
When you compose your first faculty "offer letter" begin by discussing the process with Jo Halverson in the Faculty Affairs and Faculty Development office. Guidelines followed from the beginning will prevent this process from lengthy delays or the need to for you to rewrite the letter numerous times. You should completely understand:
2 - Make It Simple and Interesting
Include in their offer letter (or your instructions immediately upon receipt of a signed offer letter) the link to the School of Medicine's Faculty Onboarding web site as a recruiting tool which will help your new hire know exactly what to expect of our process and you do not expect them to figure things out "the hard way."
If your department has established a department-based Faculty Mentoring Program provide the link to your new hire. (Links to each are available on the School of Medicine Department Based, Center or Organization Mentoring Programs web page.)
3 - Prevent "Nobody Told Me"
Every workplace comes with its own set of guidelines, rules and regulations, benefits, programs for faculty members, nuances and traditions. Your new hire will learn these things the hard way if you a) are short of time or forgot about something critical to their ability to perform their duties, or b) are new and unaware of all they need to be told. Do not assume residents who trained here know the details of their new faculty membership responsibilities. Do not be the reason your new hire begins to say "nobody told me."
4 - Make New Employee Orientation Personal
Day one should not be only about paperwork. Instead, prioritize interpersonal relationships with introductions to key colleagues to give them an immediate feel for the personality of your department and our academic community. This day of first impressions will have an enormous impact on the new hire experience. Schedule a lunch with some of their new colleagues to help make it a great day. Consider inviting the new hire's family or spouse to join them for lunch so they may be introduced too.
New hire anxieties are fueled by mistakes that companies often make during that first-day new employee orientation program. These common mistakes include:
Dr. John Sullivan, head of the Human Resource Management Program at San Francisco State University, concludes that several elements contribute to a world class new employee orientation program. The best new employee orientation:
With a good new employee orientation which begins before they arrive, new faculty can even be productive on their first day of work.
Don't Be the Problem
These are the top eight ways to guarantee your new faculty member will start off on the wrong foot - possibly forever.
Adapted from the article by Brian Platz, for About.com, "Faculty Onboarding: One Chance for a Positive Experience"