Clinical Faculty Who Currently Do Perform Research
All Clinical faculty are required to complete time-critical steps below before they can see patients or complete the payroll process. In addition, listed within the timeline below are time-critical steps for clinical faculty who will be performing or participating in research in any capacity (such as clinical trials or research involving patients) before all research may begin.
Four to six months before your first day
Medical staff credentialing
- The burden of proof and credentialing application is your responsibility. Contact your department administrator or Medical Staff Affairs, 913-588-1200, for your credentialing packet as soon as possible. Processing time for a faculty member or private physician who already has a permanent license from other states should expect is about 45-60 days and up to as long as four months at a hospital setting. Converting your training license from a residency or fellowship program to permanent — allow six months for Missouri and three to four months for Kansas.
- Application fees can range from $150 to $1,500
University of Kansas Research Institute (RI) Faculty Orientation
- Contact Kelly Robertson, administrative officer, 913-588-5436 or email@example.com, to schedule your orientation. All grants are process through the Research Institute, which administers federally and privately funded research projects and clinical trials within the University of Kansas Medical Center.
Moving an existing research program to KUMC
- Moving your existing research lab or project, including moving animals: Immediately upon accepting your appointment, contact your chair for help with this process. For further assistance, contact the KUMC Research Institute Division of Sponsored Programs Administration (SPA), 913-588-1251, or firstname.lastname@example.org.
- Moving your clinical patient trials: Immediately upon accepting your appointment, contact the Research Institute Administrative Officer, 913-588-5436 before you begin this process. For further assistance, contact the KUMC Research Institute Division of Clinical Research Administration (CRA).
- Review the Clinical Research Administration Overview.
*Hiring staff for your lab: Specific job descriptions are available for research assistants. To advertise for newly created positions you must work through your department administrator with the Human Resources office. These are positions with the state of Kansas and rigid guidelines for hiring apply.
University of Kansas Hospital Medical Staff Orientation
- Contact Director of Medical Staff Affairs, 913-588-1200, to schedule your personal orientation.
University of Kansas Physicians Inc. (UKP) Orientation
- Contact Ruth Pullins, Chief Human Resources Officer, 913-588-2512 or email@example.com
Four weeks before your first day
Get your password
- Shortly after your offer letter is received by your department administrator, someone in your department will provide you with your KUMC network username and password and a list of training you must complete.You can then log in to myKUMC to complete the required CHALK training modules.
- Six required employment compliance training modules are explained on the KUMC New Employee Orientation website (for all state of Kansas employees).*
- Complete the University of Kansas Physicians Inc. (UKP) Compliance Training. For instructions, call 913-588-6629*
- Complete research compliance training modules: Prior to performing any research, all basic scientists and clinical researchers are required to complete additional compliance training related to:
Animal Researchers (only if your research will involve animals)
*These steps also can be completed within 30 days after your start date.
Scrubs and Operating Room Privileges for Surgeons
- Request a scrub bar code access and a O.R. locker assignment from the administrative assistant to Director of PeriOperative Services, Operating Room, University of Kansas Hospital, 913-588-82106. (This step may be completed by the surgeon, the surgeon's department service coordinator or the surgeon's onboarding ambassador.)
One week to three weeks before your first day
University of Kansas HR Online Orientation
- Review and complete the KUMC New Employee Orientation website (state of Kansas employees) for any required paperwork that may be completed before your first day of work and to assist with expediting the payroll process.
Your first Monday of employment
Attend the New Employee Meet and Greet
- You will be scheduled by your department to attend the meeting from 8:30 to 11:30 a.m., where you will complete insurance and retirement paperwork and learn about pay cycles, parking and other information. Review the KUMC New Employee Orientation website for documents you will need to bring with you.
I.D. Badges & Professional Portraits
- KUMC employee I.D. badge (for all state of Kansas employees) will be issued by the Employment Office. Your department must assign security access to restricted areas as well as after-hour access to campus buildings, via notification to University Police. Without this assignment from your hiring department, appropriate access credentials to restricted areas cannot be applied to your badge. Highly restricted areas include all research areas.
- Hospital I.D. Badge (for clinical faculty): Call 913-588-8259 on or before the first day you plan to work in the hospital to obtain your Hospital I.D badge for access to patient care and controlled areas in the Hospital and ER.
- Professional portrait (for clinical faculty): Contact Photo Services, 913-588-7217, for an appointment. Professional portrait is used on the consumer Find a Doctor website and clinical department website.
Plan Ahead: Your First Month
Plan Ahead: Your First Year
At any time you are welcome to contact me or the staff of the KU School of Medicine Faculty Affairs and Faculty Development office. Your success is important to us, both for your own job satisfaction as well as your role in the success of our institution.
Dianne Durham, Ph.D.
Associate Dean for Faculty Affairs and Faculty Development
Professor of Otolaryngology-Head and Neck Surgery
School of Medicine
University of Kansas Medical Center
Dec 18, 2013