Appointments, Promotion and Tenure Overview

Are you considering going up for promotion and/or tenure? Here are a few things to review before you decide to move forward with this important decision. The 2015 registration form will be available March 1, 2015.

  • If you are on the tenure track and you started in 2010 (or received an extension), you are required to apply this year. You will be notified by FAD or your department Chair before March 1.
  • If you are not sure of the requirements for promotion to the next level on your track, a complete explanation can be found in the Guidelines for Promotion and Tenure. A more succinct summary can be found here: Abridged Guidelines for Promotion and/or Tenure.
  • If you review these requirements, decide that you are ready and can successfully document your achievements, you will need to read the pertinent sections of the Guidelines for Promotion and Tenure or the Manual for Volunteer Faculty. We have reformatted the Guidelines to make your search for relevant information a little easier. The Manual for Volunteer Faculty will be re-formatted soon.
  • Discuss your intention to apply with your Department Chair.
  • Submit a Registration Form by May 1, 2015.

Once FAD has received your registration form, it will be reviewed and an email will be sent with the next steps.

2014-15 Timeline and Deadlines

March 1 to May 2, 2015:  Registration for applicants intending to apply for promotion and/or tenure in the Fall of 2015. The effective date of promotion and/or tenure will be July 1, 2016 for those recommended.

May 2, 2015: Deadline for submitting a Registration Form.

May 2015 (TBD): Departmental APT Chairs, Department Chairs, and Assistants information session.

June 2015 (TBD): Open informational meetings on the promotion and tenure process to be scheduled.

August 1, 2014:  Deadline for Departmental APT Committee to review applicants. The Departmental APT Committee letters must be sent to the Department Chair in plenty of time to write his/her letter of recommendation for each applicant. NOTE: The letters from the Department APT Committee and the Department Chair must be received on or before September 1, 2015.

September 1, 2015:  Application packets are due! Access will be removed from SharePoint at 5pm. Start early!

September to December 2015: Campus APT Committees review 2015-2016 applications.

Early January 2016: Joint School of Medicine APT Committee (combination of Wichita and Kansas City Committees) meets to finalize recommendations to the Executive Dean.

Late January 2016: Executive Dean sends recommendations to Vice Chancellor for Academic Affairs. Applicants that were denied promotion are notified and have two weeks to appeal decision based on process only. Vice Chancellor sends recommendations to Executive Vice Chancellor who then send them on to the Chancellor.

March/April 2016: Chancellor approves or denies recommendations and communicates to EVC for official notification to faculty members.


Instructions and Contacts:

Links to application materials and instructions are provided at left and on the Instructions for Applying page.

Faculty members considering going up for promotion and/or tenure are encouraged to contact the Office of Faculty Affairs and Development  (FAD) in Kansas City or the Office of Faculty Affairs and Professional Development (FAPD) in Wichita with any questions.

Kansas City:
Dianne Durham, PhD, Associate Dean

Chet Johnson, MD, Assistant Dean

Laura Jennemann, Director

Krista Wimberly,Assistant Director

Heather Williams, Administrator

Anne Walling, MBChB, Associate Dean

Marianne Eyles, Senior Coordinator

Last modified: Jan 27, 2015

register here

2014-15  Registration Form

School of Medicine faculty members planning to apply for promotion effective July 1, 2015, can access the Registration Form between March 1 and May 1, 2014.

Registration is now closed. An email with next steps will be sent by May 5, 2014. While we set up the SharePoint site to accept applications, please visit the Instructions page to get started on your application packet.