Timeline

Our timeline begins with School of Medicine's Onboarding Process which begins immediately after you sign your offer letter. Included is information about personal health insurance, credentialing, and compliance issues, as well as the names of contacts who can make your transition to KU and the Department of Internal Medicine a much smoother experience.

• SOM Onboarding Process 

Our Department On-Boarding instructions begin with your first date of employment and continue with a clear overview of tasks through your first promotion approximately 3-5 years after your arrival to ensure you are prepared and ready when it is time to apply from promotion.

• HR Orientation will be scheduled for you, but plan on attending the half day mandatory session. Payroll and benefits begin here. 
• TB Test for new employees is to be expected on your first day or week.
• Struggling with email, computer hardware, computer software, and phone related problems? Contact the HelpDesk - IR Customer Support phone, 913-588-7995 is answered 24 hours a day, 7 days a week to assist.

Computer and Software Resources
Need advice on what to expect & how to order information -- start with your Division Coordinator or the Department Administrator

• Computers and software, office supplies and equipment 
• Free software and discounted computers/laptops are available from the KUMC portal when you sign into myKUMC 
• Software download -- Links to download commonly used KUMC applications 
• Purchase Microsoft discounted software -- MS Office, Windows OS, and more at greatly reduced rates 
• Purchase a Dell computer for personal use -- PC purchases through KUMC's educational discounts

Resources

Departments and resources to help you get ready to teach on the KUMC Campus

• Logistics of teaching on campus for the first time, contact the Office of Teaching & Learning Technology (TLT)
• For help to improve your teaching skills, contact your division director for information about peer reviews or call the offices of either GME or OME
• Library resources 
• Travel Funds ... see your division director with questions

Prepare for Annual Re-Licensure

• State of Kansas CE Guidelines for re-licensure (contact the Kansas Medical Society or speak with our administrator) 

Prepare for your first Annual Assessment of Faculty Members

Understand the department's expectations for your:

• Faculty Assessment (The annual assessment summary integrates with the P&T documentation.)
• Service Activities (based upon the sections in the Annual Assessment Summary form and outlined at each early, mid- and established career levels.) 
• Teaching Service: How to set up your Teaching Portfolio according to the School of Medicine Guidelines as well as meet the basic requirements outlined in our Department's list of basic components.
• Scholarship: Scholarly Activity/Grants | The definition of scholarship 
• Clinical Service
• Extramural and Intramural Service
• Mentoring Junior Faculty

Set and discuss goals, to use on your Annual Assessment, with your mentor

• Set up your CV in the format required by the School of Medicine and update it no less than every six months. 
• Meet with the chair or your division director to discuss first teaching expectations or for any department related teaching questions contact Stewart Babbott, M.D.

Planning for Promotion - where you should be at the end of Year 1, 2, 3, 4, 5, 6

The School of Medicine Mentoring Program provides information you should become extremely familiar with regarding how to prepare for your promotion process with the least amount of road blocks. 

• Begin with Understanding Ranks & Tracks
• Based upon your needs, review Abridged Guidelines for Promotion for tenure and non-tenure tracks
• Based on your needs, review Matrices for Promotion with recommendations for assistant professor accomplishments by the end of Year 1, 2, 3, 4, 5, 6, leading up to promotion from any track.

Meeting and Conference Resources

Begin to identify your primary National Organizations or Society and discuss with your mentor how you will pay for your trip during your second year on faculty.

Research Funding Resources

• Identify Pilot Projects on Campus: Contact the Research Institute (RI) 8-2186 
• Identify available RFAs and PAs from National Funding agencies: Check with the Office of Sponsored Programs Administration, RI, 8-1239

Depending on your track and new hire date, deadlines listed in the School of Medicine’s P&T schedule timeline may vary based upon individual track and hire date. Review with your mentor and/or a member of the department P&T committee all P&T related questions and schedules to ensure you meet the correct deadlines for promotion, or contact the PDFA Office for more information.

Time Management 

• Startup tasks are about complete so management of time needs to be reassessed. Work with your mentor on this.
• If have not converted you Curriculum Vitae to the SOM CV format, do so now. 

Start preparing your CV for tenure application

• The required KU SOM Curriculum Vitae Form (Word) 
• Become familiar with the SOM's Instructions for Faculty Applying for Promotion and/or Tenure website.
• See current SOM P&T Schedule

Tenure Track Only -- Mid-Career Evaluation, conducted by Departmental Promotion and Tenure Committee regarding questions about what you need to prepare, including:

• The required KU SOM Curriculum Vitae Form (Word) 
• A written summary evaluation by the department chair
• Copies of each annual review
• Other appropriate evidence of progress towards tenure and academic promotion

SOM Promotion and Tenure

The following steps must be followed by faculty members who wish to be supported for promotion or promotion with tenure by the Department of Internal Medicine. The year you go up for promotion may vary based upon your track and approved leave extensions, however, the annual P&T Schedule provided by the School of Medicine MUST be followed. To ensure support of the department for your application, you are expected to attend no less than one of the training sessions regarding the application process offered by the Office of Professional Development and Faculty Affairs (PDFA) each spring. Contact the PDFA Office for more information about when they are scheduled.

• Initiate a conversation between you, and your division director if you're considering a promotion application in the next year or two 
• Follow the SOM Submission Checklist
• Become aware of the Department Evaluation Schedule (discuss with your division director or mentor): Promotion & Tenure Evaluation Meeting; Mid-Career Evaluation (Tenure Track Only); Full Review - when up for promotion 

Your success is up to you, but your chair, division director, mentors, senior department colleagues and the Office of Professional Development and Faculty Affairs are available to guide you through the process and answer your questions along the way.

Year 5

The year you go up for promotion and/or tenure may vary based upon your track and approved leave extensions, however, the schedule below remains the same.

• Between February and April, make appointment to visit with Dr. Robert Klein, the Associate Dean and Jo Halverson, the Director in the Office of Professional Development and Faculty Affairs (PDFA) about promotion.
• Follow the SOM P&T Schedule to the letter
• Spring — Attend one of the Office of Professional Development and Faculty Affairs (PDFA) P&T Informational Seminars on the Promotion &Tenure process. Contact the PDFA Office for the schedule. If your division has a designated staff member who assists in the preparation of your documents, he/she should attend one of the training sessions as well. See SOM "Submission Checklist" for complete list of required documents.