Tenure Track: Extensions, Mid-Cycle and Mandatory Reviews

Mid-Cycle Review Policy

Tenure track faculty members are required to have a mid-cycle review completed during their third academic year at the University. For example, if the faculty member started in 2015, the review needs to be completed in the 2017-18 academic year and submitted by June 30, 2018, at the latest. The reviews are completed by the department's promotion and tenure committee.

The faculty member is responsible for contacting their chair and department committee to confirm this review will be completed. The mid-cycle review date is noted in the original offer letter and FAD sends an annual list of tenure track faculty to chairs and department committee chairs.  

Materials for Mid-Cycle Review
Faculty members should submit the following materials to the department committee (varies by department, check with committee chair):

  • Current CV in SOM Format
  • Summary evaluation by chair (if available)
  • Copies of all annual reviews
  • Other appropriate evidence of progress towards tenure and academic promotion  

Completed Reviews
The department committee forwards the completed review to the chair and the faculty member. The chair and faculty member meet to discuss the results. The department committee chair may also be included in this meeting, if desired. A copy of the mid-cycle review, signed by the chair and faculty member, should then be sent to SOM Faculty Affairs and Development (FAD).  

NOTE: The Mid-Cycle Review is required to apply for promotion/tenure in the faculty member's mandatory year at the University.  

Mandatory Review for Tenure

Tenure track faculty members are required to apply for promotion and tenure in fall of their fifth year at the University. For example, if the faculty member started in 2015, the mandatory review would be required in 2020. Add a year to mandatory year for any extension(s). Faculty hired as associate or full professor without tenure may apply for tenure only.  

Please review the Getting Started page.  

Extension Requests

There are two circumstances, defined by the KBOR, in which tenure track faculty may request an extension to the initial seven year probationary period. A maximum of two extensions are allowed.  

For all requests, complete the Tenure Clock Extension Request Form and submit to your department chair with the documentation noted below. Once department chair signs the request, please submit to FAD@kumc.edu for the Executive Dean's signature/approval. FAD will forward to the Vice Chancellor's office for final approval and processing.

Birth or Adoption of a Child Summary
One year extension for new parents (birth or adoption). Complete and turn in form within 90 days of birth/adoption, with a copy of birth certificate or adoption papers.  

Extenuating Circumstances
Unpredictable events that prove detrimental to progress toward tenure. Faculty member will write a letter to their chair, detailing the extenuating circumstances.  When chair approves the extension request, he/she should add a letter of support with the request and form.  

Questions? Contact Angie Basgall in Kansas City and Julie Galliart in Wichita.

Last modified: May 14, 2017