Applying for promotion is an important part of your career! Faculty Affairs and Development (FAD) wants to make sure everyone is prepared and successful with their application for promotion. Below is some information to help guide you through the process. Click the (+) for more information on each topic.
When you have made the decision to apply for promotion and/or tenure, the first step is to complete a Registration Form. Each year, registration begins on March 1 and ends May 1 (or the first working day of those months).
A critical part of your application is your School of Medicine CV.
SoM CV Template: Your CV should encompass your full academic career beginning with college to the present day.
2017 CV Guidelines: Offers explanations and examples for completing your CV.
Ask a colleague for feedback on your CV. Once you feel that your CV is complete and a colleague or mentor has reviewed it, please contact Faculty Affairs and Development for additional feedback! We would be happy to meet with you!
All faculty careers are vastly different which makes it difficult to give a standardized number of publications, teaching evaluations or grants needed for an application. The APT Committee Members are aware of these differences so each application is reviewed individually and thoroughly. Please use this application checklist to help you determine what is needed and where to save it within your SharePoint folder.
|Teaching Evaluations||This is the second most important part of your application, next to the CV. The reviewers rely on these evaluations to determine the quality of your teaching. If you do not have formal evaluations, there are a variety of options for you. You can ask former students or junior faculty that you have mentored to write a letter of support. Or, you may want to ask your peers to evaluate your teaching.
|Grant Information||For grant information, if you do not have the cover sheet, abstract, notice of award or other documentations for a grant/contract, try to contact the PI before reaching out to the Research Institute. Every year they receive a large number of requests for documentation, so if you could find it through another venue, RI has asked that you start there.
|Publications||Links to the articles and PubMed ID's are helpful additions to your CV. PDF's of the articles for the last five years are required, if not directly linked to a webpage. It is not a requirement to upload books or book chapters. If the reviewers request a book or chapter, we will contact you directly.
|Other Documentation||Notification of Awards/Honors, teaching materials developed, applicant requested letters (from former students, mentees or colleagues), RVU graphs, are all examples of the additional documentation to add to your application packet. Examples of how to document your RVU's can be found here and here.|
Please check out the Reference Letters and Eligible Referees information sheet. This document contains the information you should need and hopefully answer any questions you have.
SharePoint is used to submit your application electronically. This is a secure site that has individual "permissions" set up for you to access your folder. Only you, your assistant (if requested), and the SOM Faculty Affairs offices in Kansas City and Wichita can see your folder. Once the APT Committees are ready to start the reviews, they will be given access to all applicant folders. SharePoint is also where you will enter your referee contact information.
Reviewers are only allowed to evaluate your promotion request based on the information that is presented in your application. They are not able to do any further research beyond what is submitted, so be sure that your application is clear and documented to the best of your ability.
Each application is reviewed by individuals who may have very different professional backgrounds from your own. Keep this in mind while preparing your application and offer adequate explanation where necessary. For example:
Contacting your References. Verifying availability and willingness to write a letter of reference is recommended. You can let your references know the requests will be sent in August or September with usually a month to submit the letter. We will send your CV with the request, but sending them your CV ahead of time is encouraged.
|Applicant SharePoint Folder Guide, Uploading Documents, Adding Reference Contact Info||This document will assist you in finding your SharePoint folder. It also has detailed instructions on uploading files to the applicant folder and how to add reference contact information.
|2017-18 Application Checklist
||The checklist shows what is required and what must be added to your SharePoint applicant folder.
|Reference Letters and Eligible Referees||This document explains who is eligible to write reference letters.|
|SoM CV template||For the promotion process, it is required that the applicant's CV be in the SOM format. Please use this template as a formatting guide.
|2017 SOM CV Guidelines
||The SOM CV Guidelines can assist you while completing your CV. It includes examples and pertinent information for each section.
|Timelines and Deadlines||This is a snapshot of the complete APT process timeline, including deadlines for the applicant.
||This summary will tell you what career levels you need for each domain according to your track and rank. It also lists what type of reference letters you need (internal or external).
|Summary of Academic Tracks
||This lists the definitions of the tracks as well as the general expectations.
|Peer Evaluation Information and Example Template||Assessing the quality of your teaching through your CV can be difficult. If you do not have standardized teaching evaluations, or you would like extra documentation to show your excellence in teaching, you can request a peer (or peers) to complete an evaluation form.
|Domain Definitions-Examples-Levels matrix||This document describes each domain and gives examples for both basic science and clinical science faculty.
|Guidelines (Manual) for Academic Promotion and the Award of Tenure||It is helpful to look at the Guidelines (Manual) when you have specific questions. The manual contains detailed explanations.
|Manual for Volunteer Faculty||This manual is a guide for volunteer faculty to refer to. Please look through it if you have specific questions.
If you receive updated information for pending items already listed on your CV after the September 1, 2017 deadline, please notify FAD. This generally includes pending articles accepted for publication or pending grants that were awarded after the deadline. These updates can be sent any time prior to December 1, 2017. New items or other updates to your CV are not permitted after the deadline.