Research Support Services
The Department of Radiology is dedicated to facilitating research of investigators throughout the institution or community who require the use of our equipment, staff, and/or faculty members. Please read below to explore the resources and services we have available. If you need further assistance, please email email@example.com or one of the contacts below.
Contacts from Radiology Research (RR)
- Luke Ledbetter, MD, Vice-chair of Research, firstname.lastname@example.org
- Carissa Walter, MPH, Research Manager, email@example.com
- Angela Barton, MS, Research Coordinator, NM Technologist, firstname.lastname@example.org
- Rosanne Hoover, Research Coordinator, NM Technologist, email@example.com
- Sonia McCoy, MS, Research Coordinator, firstname.lastname@example.org
Fee Schedule for Radiology Research Services
- See our fee sheet for a complete listing of our paid services.
Image Uploads (paid service)
- When a study requires image submissions to an image core lab, we create a fee sheet for the study finance team, who confirms if a study has the budget to pay for image upload services.
- RR contacts the study team to request image core lab access for RR personnel.
- Study teams use the RRSS to request image uploads.
- Please contact RR to set up a 20-minute phone training session for all study team personnel who need to request image uploads.
- The latest RRSS user handbook is here.
- RR will assist the study team with queries related to imaging and uploads, however, we will not answer the queries on the study's behalf. We prefer the study coordinators answer queries.
- If you need to request deidentified images on a CD, contact the Radiology Imaging Center (RIC) at email@example.com.
- RR receives protocols from the Cancer Center once they receive Executive Resourcing Committee (ERC) approval.
- If you have a protocol that requires imaging and are unsure if RR has reviewed it, please send it to us at the above email address.
- RR reviews protocols for image upload support and special radiologist reads only.
- RR no longer reviews imaging manuals or completes site surveys.
REDCap: Radiology Research Support Services (RRSS)
- RR utilizes REDCap to manage studies. Access to the RRSS requires a 20-minute phone training. All study personnel who perform the below tasks in the RRSS should take the training.
- 1.1 Radiology Research Study Review. RR uses this as a database to store radiology-related information for each study we review.
- 1.2 Radiology Research Services Request is used for image upload requests.
- Please include RR on all internal KOM invites. This allows us to confirm image core lab access for RR personnel (if applicable) and SmartPhrase information.
- Please only include RR on the sponsor SIV invites if we are required to attend for image core lab training/access purposes.
- RR no longer creates scheduling and technologist instruction portions of SmartPhrases.
- RR manages and creates all Special Radiologist Read SmartPhrases. Please refer to the imaging SmartPhrases section of the RR SharePoint to view a list of studies requiring a SmartPhrase.
- RR has a training packet on our SharePoint website. We can also set up a phone training if needed.
- Study teams need to provide RR with the following information for all studies that require a SmartPhrase: HSC number, primary study coordinator information, and a list of personnel who place the imaging orders in O2.
- Please notify us of any personnel changes as they pertain to study team assignment.
Special Radiologist Reads (SmartPhrase required)
- If a protocol requires the radiologist to provide additional/specific lesion measurements, we will create a SmartPhrase for the study. The SmartPhrase ensures the radiologist knows a patient is part of a clinical trial and describes the special read to be dictated in the report (RECIST 1.1, Lugano, or RANO for example).
- If you need an addendum to a radiology report for a past scan requiring a special read or measurement, please directly email the radiologist.
- The SmartPhrase must be included in the Comments section of the imaging order.
- Detailed instructions and a list of all imaging SmartPhrases in existence are found on the intranet.