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Research Support Services

The Department of Radiology is dedicated to facilitating research of investigators throughout the institution or community who require the use of our equipment, staff, and/or faculty members. Please read below to explore the resources and services we have available. If you need further assistance, please email or one of the contacts below.

Contacts from Radiology Research (RR)

Fee Schedule for Radiology Research Services

  • See our fee sheet for a complete listing of our paid services.

Protocol Review

  • RR receives protocols from the Cancer Center once they receive Executive Resourcing Committee (ERC) approval.
  • If you have a protocol that requires imaging and are unsure if RR has reviewed it, please send it to us at the above email address.
  • RR reviews protocols for image upload support and special radiologist reads only.
  • Image manual review, (image feasibility, etc.) and site surveys are managed by hospital personnel.

Image Uploads (paid service)

  • When a study requires electronic image submissions to an image core lab, we create a fee sheet for the study finance team, who confirms if a study has the budget to pay for image upload services.
  • RR will not begin work on a study until we receive confirmation of fees from the PD or Cancer Center finance team.
  • RR contacts the study team to request image core lab access for RR personnel.
  • Study teams use the RRSS to request image uploads.
  • Please contact RR to set up a 20-minute phone training session for all study team personnel who need to request image uploads.
  • The latest RRSS user handbook is here.
  • RR will assist the study team with queries related to imaging and uploads, however, we will not answer the queries on the study's behalf. We prefer the study coordinators answer queries.
  • If you need to request deidentified images on a CD, contact the Radiology Imaging Center (RIC) at

Special Radiologist Reads

  • If a protocol requires the radiologist to provide additional/specific lesion measurements, we will provide the special read text. The special read text ensures the radiologist knows a patient is part of a clinical trial and describes the special read to be dictated in the report (RECIST 1.1, Lugano, or RANO for example).
  • If you need an addendum to a radiology report for a past scan requiring a special read or measurement, please directly email the radiologist.
  • The SmartPhrase/special read text must be included in the Comments (F6) section of the imaging order.

Special Read Text - Effective January 2020

  • Due to the high number of RR SmartPhrases, we will no longer build and manage SmartPhrases for study teams.
  • Studies reviewed in January 2020 - present will not have RR SmartPhrases created in O2.
  • Special read text will be sent to the study team (PD/Primary SC) once we receive an activation email or KOM invite.
  • It is the primary study contact's responsibility to share the special read text with team members.
  • The study team can either create a SmartPhrase in O2 or add the special read text to the Comments (F6) section of the imaging order.

SmartPhrases - Studies Reviewed Prior to 2020

  • SmartPhrases created through December 2019 will be assigned to the PD and SC on file. The study teams will manage users and content.
  • Contact RR if PD/SC requires access.

REDCap: Radiology Research Support Services (RRSS)

  • RR utilizes REDCap to manage studies. Access to the RRSS requires a 20-minute phone training. All study personnel who submit upload requests must take the training.
  • 1.1 Radiology Research Study Review houses radiology-related information for each study we review. Special read text will be available on the Special Read Text form of the RRSS 1.1.
  • 1.2 Radiology Research Services Request is used for image upload requests.


  • Please include RR on all internal KOM invites. This allows us to confirm image core lab access for RR personnel and special read information.
  • Please only include RR on the sponsor SIV invites if we are required to attend for image core lab training/access purposes. One study team member must be in attendance.
Last modified: Feb 13, 2020