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Research Support Services

The Department of Radiology is dedicated to facilitating research of investigators throughout the institution or community who require the use of our equipment, staff, and/or faculty members. Please read below to explore the resources and services we have available. If you need further assistance, please email or one of the contacts below.

Contacts from Radiology Research (RR)

Fee Schedule for Radiology Research Services

  • See our fee sheet for a complete listing of our paid services.

Image Uploads (paid service)

  • When a study requires image submissions to an image core lab, we create a fee sheet for the study finance team, who confirms if a study has the budget to pay for image upload services.
  • RR contacts the study team to request image core lab access for RR personnel.
  • Study teams use the RRSS to request image uploads.
  • Please contact RR to set up a 20-minute phone training session for all study team personnel who need to request image uploads.
  • The latest RRSS user handbook is here.
  • RR will assist the study team with queries related to imaging and uploads, however, we will not answer the queries on the study's behalf. We prefer the study coordinators answer queries.
  • If you need to request deidentified images on a CD, contact the Radiology Imaging Center (RIC) at

Protocol Review

  • RR receives protocols from the Cancer Center once they receive Executive Resourcing Committee (ERC) approval. 
  • If you have a protocol that requires imaging and are unsure if RR has reviewed it, please send it to us at the above email address.
  • RR reviews protocols for image upload support and special radiologist reads only. 
  • RR no longer reviews imaging manuals or completes site surveys.

REDCap: Radiology Research Support Services (RRSS)

  • RR utilizes REDCap to manage studies. Access to the RRSS requires a 20-minute phone training. All study personnel who perform the below tasks in the RRSS should take the training.
  • 1.1 Radiology Research Study Review. RR uses this as a database to store radiology-related information for each study we review.
  • 1.2 Radiology Research Services Request is used for image upload requests.


  • Please include RR on all internal KOM invites. This allows us to confirm image core lab access for RR personnel (if applicable) and SmartPhrase information.
  • Please only include RR on the sponsor SIV invites if we are required to attend for image core lab training/access purposes.


  • RR no longer creates scheduling and technologist instruction portions of SmartPhrases.
  • RR manages and creates all Special Radiologist Read SmartPhrases. Please refer to the imaging SmartPhrases section of the RR SharePoint to view a list of studies requiring a SmartPhrase.
  • RR has a training packet on our SharePoint website. We can also set up a phone training if needed.
  • Study teams need to provide RR with the following information for all studies that require a SmartPhrase: HSC number, primary study coordinator information, and a list of personnel who place the imaging orders in O2.
  • Please notify us of any personnel changes as they pertain to study team assignment.

Special Radiologist Reads (SmartPhrase required)

  • If a protocol requires the radiologist to provide additional/specific lesion measurements, we will create a SmartPhrase for the study. The SmartPhrase ensures the radiologist knows a patient is part of a clinical trial and describes the special read to be dictated in the report (RECIST 1.1, Lugano, or RANO for example).
  • If you need an addendum to a radiology report for a past scan requiring a special read or measurement, please directly email the radiologist.
  • The SmartPhrase must be included in the Comments section of the imaging order. 
  • Detailed instructions and a list of all imaging SmartPhrases in existence are found on the intranet.
Last modified: Mar 26, 2019