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Research Support Services

The Department of Radiology is dedicated to facilitating research of investigators throughout the institution or community who require the use of our equipment, staff, and/or faculty members. Please read below to explore the resources and services we have available. If you need further assistance, please email radiologyresearch@kumc.edu or one of the contacts below.

Contacts from Radiology Research (RR)

Fee Schedule for Radiology Research Services

  • See our fee sheet for a complete listing of our paid services.

Image Uploads (paid service)

  • When a study requires image submissions to an image core lab, we create a fee sheet for the study finance team, who confirms if a study has the budget to pay for image upload services.
  • RR contacts the study team to request image core lab access for RR personnel.
  • Study teams use the RRSS to request image uploads.
  • Please contact RR to set up a 20-minute phone training session for all study team personnel who need to request image uploads.
  • The latest RRSS user handbook is here.
  • RR will assist the study team with queries related to imaging and uploads, however, we will not answer the queries on the study's behalf. We prefer the study coordinators answer queries.
  • If you need to request deidentified images on a CD, contact the Radiology Imaging Center (RIC) at ric@kumc.edu.

Protocol Review

  • RR receives protocols from the Cancer Center once they receive Executive Resourcing Committee (ERC) approval. 
  • If you have a protocol that requires imaging and are unsure if RR has reviewed it, please send it to us at the above email address.
  • RR reviews protocols for image upload support and special radiologist reads only. 
  • RR no longer reviews imaging manuals or completes site surveys.

REDCap: Radiology Research Support Services (RRSS)

  • RR utilizes REDCap to manage studies. Access to the RRSS requires a 20-minute phone training. All study personnel who perform the below tasks in the RRSS should take the training.
  • 1.1 Radiology Research Study Review. RR uses this as a database to store radiology-related information for each study we review.
  • 1.2 Radiology Research Services Request is used for image upload requests.

SIV/KOMs

  • Please include RR on all internal KOM invites. This allows us to confirm image core lab access for RR personnel (if applicable) and SmartPhrase information.
  • Please only include RR on the sponsor SIV invites if we are required to attend for image core lab training/access purposes.

SmartPhrases

  • RR no longer creates scheduling and technologist instruction portions of SmartPhrases.
  • RR manages and creates all Special Radiologist Read SmartPhrases. Please refer to the imaging SmartPhrases section of the RR SharePoint to view a list of studies requiring a SmartPhrase.
  • RR has a training packet on our SharePoint website. We can also set up a phone training if needed.
  • Study teams need to provide RR with the following information for all studies that require a SmartPhrase: HSC number, primary study coordinator information, and a list of personnel who place the imaging orders in O2.
  • Please notify us of any personnel changes as they pertain to study team assignment.

Special Radiologist Reads (SmartPhrase required)

  • If a protocol requires the radiologist to provide additional/specific lesion measurements, we will create a SmartPhrase for the study. The SmartPhrase ensures the radiologist knows a patient is part of a clinical trial and describes the special read to be dictated in the report (RECIST 1.1, Lugano, or RANO for example).
  • If you need an addendum to a radiology report for a past scan requiring a special read or measurement, please directly email the radiologist.
  • The SmartPhrase must be included in the Comments section of the imaging order. 
  • Detailed instructions and a list of all imaging SmartPhrases in existence are found on the intranet.
Last modified: Mar 26, 2019
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