Background Checks and Drug Screening for Students
On January 1, 2004, the Joint Commission updated regulations for accreditation of hospitals, home health agencies, clinics, and other facilities to gain or maintain accreditation status. One of these regulations requires all persons – including employees, volunteers, and students – to have a background check. Other evaluations, such as a drug screening may also be required.
Initiating the Background Check
Prior to final acceptance and enrollment in classes, accepted applicants will be directed to have a background check completed by Validity Screening Solutions. Reports will be provided to and reviewed by the department of the student's academic program.
Acceptance will not be final until KU has received the student's background check report.
The background check performed by Validity Screening Solutions includes the following:
- Social Security Number Trace (primarily serves as an address/identity verification tool)
- Criminal History (felony/misdemeanor convictions/pending cases at county, state, and federal levels)
- OIG/GSA (searches Office of Inspector General and General Service Administration for fraud against any federally funded health care program, i.e., Medicare, Medicaid, etc.)
- Multi-State Sex Offender Registry
- Global Screen
The student must pay the one-time fee directly to Validity. KU requires only one background check prior to official acceptance into an academic program.
Please be aware that while most health care facilities with whom KU has affiliation contracts will accept this verification of a background check, some may require a more current report.
International students: students arriving to the U.S. for the first time are not required to provide a background check since one has already been completed as part of the visa process. However, if the applicant has spent more than 30 days in the U.S. after receiving the visa, a new background check will be required.
Drug Screen and Other Reports
Most clinical sites require a drug screening for students participating at the location. To fulfill this requirement, please follow the instructions and login for background check and drug screening. The screening is a standard 10-panel plus oxycodone/oxymorphine test.
Most, if not all, facilities where students go on clinicals/affiliations require a copy of the student's background check. Access background check and/or drug screening report. Login with personal username (email address) and password. Click "View Report" to generate report. Reports filed prior to June 2012 must be requested from the VSS Client Care team, 913-322-5901, firstname.lastname@example.org.
A student may also be required to register on the Family Care Safety Registry. This check reviews Missouri records for any individuals disqualified from working in a health care facility in that state. Students will not provide additional information for this check, nor does this require an additional fee or expense. Students going to a Missouri hospital for a clinical rotation may also need to complete the Missouri Department of Mental Health Disqualification Registry Report. Contact the Office of the Dean if assigned to a clinical rotation in Missouri.
Should a background check or report come back with an unacceptable offense, the department will review the information and make a decision on the applicant's eligibility. The applicant will be notified regarding their status to enter the program. These cases will be considered individually and, under extenuating circumstances, an exception could be made.
Normally, the following will prevent admission:
- Felony convictions
- Misdemeanor convictions or felony deferred adjudications involving crimes against persons (physical or sexual abuse)
- Misdemeanor convictions related to moral turpitude (prostitution, public lewdness/exposure, etc.)
- Felony deferred adjudications for the sale, possession, distribution, or transfer of narcotics or controlled substances
- Registered sex offenders
- OIG, GSA, and Medicaid sanctions
If there is a conviction that does not disqualify the applicant/student from a program and subsequent affiliation, the student should be aware that this may not be the case for the professional certifying agency. It is the student’s responsibility to confirm whether or not the conviction will prevent them from taking a certification or qualifying examination upon completion of an academic program.
May 01, 2019