Phone: 913-588-7984
Mail: 3901 Rainbow Blvd
Kansas City, KS 66160-7130
Location: Support Services Facility
2100 W. 36th Ave
Kansas City, KS
The University of Kansas Medical Center Vehicle Management is responsible for providing vehicles for transportation for a minimal fee. This service is available to: 1)University departments, other University related organizations and classes of individuals approved by the Kansas Board of Regents. Only authorized personnel in these groups engaged in official University business may utilize this service. Under NO CIRCUMSTANCES can a state vehicle be driven to a residence and returned the next day, nor have family members or friends operate or travel in a state vehicle. 2) Students are permitted to use a state vehicle, if one of the following conditions is met: (a) they are employed by the State and engaged in official State buisness; (b) there is a State employee in the vehicle; or (c) the vehicle is in a caravan with another state vehicle operated by a State employee.
Reserving Vehicle Management Vehicles: the Vehicle Management hours are from 8:00 a.m. through 4:30 p.m., Monday through Friday, closed on holidays. Vehicles are assigned on a first come first serve basis.
When reserving a vehicle, the request should be received no later than 48 hours prior to the scheduled trip. Requests are accepted via telephone, or walk-in. If the vehicle is not picked up at the scheduled time, the reservation will be automatically cancelled. The department will be charged the minimum fee and the vehicle will be reassigned. On occasion, due to an emergency situation or mechanical problems, it is necessary to cancel a vehicle reservation previously scheduled. Every effort is made to avoid such action, but circumstances may dictate no other alternative. Should circumstances develop wherein it becomes necessary to cancel a scheduled vehicle, the department affected will be notified. In order to maintain proper billing, an INTERDEPARTAMETAL ORDER & CHARGE VOUCHER, (form 73-366-R83) must be received in the Vehicle Management office BEFORE the vehicle is realesed.
All required information should be placed in the spaces provided, with the additional information listed below to be placed in the description area.
All state vehicles are currently located at the Support Services Facility, 2100 W. 36th Ave., Kansas City, Kansas. The driver of the state vehicle can place their personal vehicle in the same stall as the vehicle they are assigned. Any other personal vehicls in the lot will be subject to a parking violation ticket.
Please remove all personal items and trash from the state vehicle upon return to avoid a service charge.
Please check beginning milage for accuracy, and record ending mileage upon return to avoid a service charge.
When operating a state vehicle, adhere to all traffic regulations. The individual operating a state vehicle is responsible for any traffic violations incured.
Enclosed in the issued package is a state issued gas credit card. Before refueling at any station, ask station attendant if the state issued gas credit card(s) are accepted. If so, the state prefers regular unleaded gasoline, at a self service pump, or fuel blended with 10% Ethanol. Vehicle Management is unable to reimburse if fuel is purchased at the expense of the users.
Quik Trip WILL NOT accept the state issued gas credit cards.
McCall stations (open 24 hours) located at 1122 Southwest Blvd., Kansas City, Kansas, and 7th Street and Miami, Kansas City, Kansas will honor the state issued gas credit cards.
| State Cars | Cargo/Mini Vans | 15 Passenger Van |
|---|---|---|
| .26 cent/mile | .36 cent/mile | .36 cent/mile |
| $26.00 minimum | $36.00 minimum | $36.00 minimum |
**Minimum charge is based upon 100 miles or less**
If a reservation is not cancelled twenty four (24) hours prior to scheduled pick up time, that department will be charged the minimum rental rate for that vehicle. A cancellation may be made via telelphone, or walk-in.
A $5.00 service charge will be added if Vehicle Management has to do any of the following items:
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The University of Kansas Medical Center