KUMC RI Policies and Procedures

Disclaimer: The KUMC Research Institute policies on these pages are not contracts between the KUMC Research Institute and KUMC, KUMCRI, KUPI, or KU Hospital employees, nor are they conditions of employment. The KUMC Research Institute policies posted on this page are current and accurate to the best of the Institute's knowledge, and have been reviewed and approved by the University of Kansas Medical Center Research Advisory Council (RAC). KUMC Research Institute policies are subject to change at any time.

KUMC Research Institute policies are effective upon posting unless otherwise specified.

• Accounting Procedures for Grants & Contracts
• Authorizations
• Close Out
• Cost Allowability on Federally Funded Grants
  • Itemized List of Unallowable Costs
• Cost Sharing
• Cost Transfers on Federally Funded Grants
• Disclosure of Current and Pending Support
• Facility and Administrative (Indirect) Costs
• Institutional Base Salary
• No-Cost Extensions
• Non-cash Research Subject Incentives
• Payments to Independent Contractors
• Payments to Non-employee Nonresident Aliens
  • Procedures
  • Visa Types
  • Nonresident Alien Summary Form
  • FAQs
  • QUICK SUMMARY GUIDE
• Principal Investigator Changes or Absences
• Principal Investigator Eligibility
  • Procedure 1.a.01 Signature Approval Process
  • Courtesy Research Faculty Appointments
• Program Income
• Proposal Submission Deadline
  • Proposal and Budget Preparation Procedures
  • Late Proposal Submission Exemption Request (fillable)
• Publications and Confidentiality
• Purchasing
• Research Confidentiality
• Research Records Retention
• Scholarships and Fellowships
• Sponsored Projects or Research Gift
  • Gift, Research Gift or Sponsored Project Indicators
• Sponsored Programs Awards and Expenditures
• Subrecipient Monitoring
• Time and Effort Reporting
• Travel Expenses, Reimbursement of
  • Procedure 6.b.01 Travel
  • Travel Rates
  • Travel FAQs

The Research Institute is interested in your feedback regarding RI policies and procedures. Please contact: Deborah Maloney, MSM, Policy Coordinator.

KUMC Research Policies and Procedures

• Handbook for Faculty and Other Unclassified Staff
• Institutional Conflict of Interest Policy
• Office of Compliance Environment, Health and Safety
• Office of Compliance Institutional Animal Care Use Committee
• Office of Compliance Policies on Human Research
  • SOP 8.0: Selection and Recruitment of Subjects
• Office of Compliance Research Misconduct
• PeopleSoft Travel Procedural Reference
• Purchasing Procedure Manual
• Scientific Review and Monitoring of Cancer of Cancer-related Protocols and Research
• Vendor Relations Policy

University of Kansas Policies and Procedures

• Fraud and Theft Prevention Policy
• University Audit Charter
• University Internal Audit
• Whistleblower Policy

State of Kansas Policies and Procedures

• DA-146 Contract Cover Sheet
• Kansas Board of Regents Intellectual Property Policy (page 48 of Policy Manual)

Federal Policies, Procedures, Guidelines, and Regulations

• Federal Acquisition Regulation (FAR)
• Federal Demonstration Project (FDP) Prior Approval & Other Requirements Matrix
• HHS Grants Policy Statement
• NIH Extension of a Project Period (with & without additional funds)
• NIH Grant Closeout Procedure
• NIH Grant Transfer Procedure (Change of Grantee Institution)
  • KUMC /KUMCRI Steps to Transfer a Grant to KUMC
  • KUMC / KUMCRI Steps to Transfer a Grant to Another Institution
• NIH Grants Policy and Guidance
• NIH Guide for Grants & Contracts
• NIH Loan Repayment Program (LRP) Procedure
• NIH Prior Approval Requirements
• NSF Grant Closeout Procedure
• NSF Grant Policy Manual
• NSF No-Cost Extension Procedure
• OMB Circular A-21 -- Principles for Determining Costs Applicable to Grants, Contracts, and Other Agreements with Educational Institutions
• OMB Circular A-110 -- Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations
• OMB Circular A-133 -- Audits of States, Local Governments, and Non-Profit Organizations
• PHS Grants Policy Statement
• 45 CFR Part 46 Protection of Human Subjects
• 45 CFR Part 74 Uniform Administration Requirements

Private Sponsors (Funding Agency Guidelines)

Post Award Authorization

• New Account Set Up Procedures