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SPA Pre-Award

KUMCRI Electronic Proposal Routing Sheet (e-PRS)
Electronic checklist for ALL applications (Federal, State, Private and Industry Sponsored Clinical Trials) - RedCap
KUMCRI Internal Checklist (routing sheet)
Checklist for ALL applications (Federal, State, Private, and Industry Sponsored Clinical Trails)
KUMCRI Internal Checklist for Non-Competing Renewals (progress reports)
To be used ONLY for non-competing renewals/progress reports
Late Proposal Submission Request
Chair or Center Director's signature is required when a proposal is submitted to SPA with less than 5 working days for review.
Required for PIs submitting an externally funded grant submission [xls]
Cost Sharing
Costs committed that are not being born by the sponsor, but will be covered by the university of other 3rd party entity. Cost Sharing Policy
Subrecipient Versus Contractor Determination Form
Form to help determine subrecipient versus contractor
KUMCRI Subrecipient Letter of Intent

Use for institutions taking part in the FDP Expanded Clearinghouse - LOI to establish a subaward agreement with KUMC Research Institute
"Subaward"- "Intent to form a Subrecipient Agreement Awardee Commitment Form "
Commitment form to establish a subaward agreement with KUMC Research Institute.
Request for Pre-Award Spending
To request approval to spend funds prior to receiving notice of grant award.
Award Setup in Advance of Payment
To create a speed type on a private, non-federal award prior to receipt of sponsor payment.
Request for Investigator Status
Non-faculty member who wishes to be named as PI on a proposal must complete this form. See PI Eligibility Policy.

Authorizations/Effort Changes

Authorization Form
To give authorization to request Budget Reallocations and/or submit Requisitions, BPC, and Travel Requests.
Effort Changes Key Personnel on Grant
To request approval of the change in effort for key personnel on grants.

Budgeting and Cash Receipts

Budget Reallocation Request (See Prior Approval Requirements for re-budgeting guidelines)
To request budget reallocation from one category and/or SpeedType to another.

Request for No Cost Extension
Electronically submits your requests to SPA to extend your grant beyond the project period end date.
Invoice or Check Copy Request
Request a copy of an invoice, the documentation as it was mailed, or a canceled check.
Non-Sponsored Account Request
Please select the "Non-Sponsored Account Request" option to request a new non-sponsored account, make revisions to an existing non-sponsored account, or to close a non-sponsored account.

Accounts Payable/Purchasing Information

New Vendor Setup/New Vendor Address Request
To Request New Vendor or Address Changes to Existing Vendors
Blank W-9
IRS form used to request a Tax Identification or Social Security Number from a Vendor
Business Meals
To request business meal expense reimbursement
Change PO Request
To Change the Quantity for a PO that has had no portion of the PO paid yet
Cancel or Finalize PO Request
To Cancel or Finalize a Line of a PO or Entire PO so the Encumbrance is liquated
Contractual Services Form
Required when paying a non-employee for services performed, even if the person provides an invoice
Direct Deposit/ACH Form
Form to use for setting up Direct Deposit or ACH
Expense Reimbursement
To request non-employee expense reimbursements or Commerce Bank credit card expenses
Expense Reallocation Request
Request expenses be transferred from one SpeedType to another
Non-Resident Alien Summary Form
To document immigration status of non-resident aliens receiving payments from the RI for U.S. tax reporting purposes
Subject Incentive Form
Subject Incentive Form must be filled out when entering request for gift cards or cash equivalent items
Subject Incentive Tracker
Subject Incentive Tracker must be filled out after submitting gift cards to research subjects
Student Health Insurance
How To instructions available in the SPA procedures section under Student Health
Tuition and Fee Payment Request
Required if using RI managed funds to pay tuition or student fees.

Closing Clinical Studies

HSC Closure and Financial Reconciliation Forms


PHS 398 Form Page 1
(Face Page) for the Research Institute (WORD)
NIH Forms

Compliance Links

Animal Care
Conflict of Interest
Human Subjects

Last modified: Jun 05, 2019