SPA Pre-Award

KUMCRI Internal Checklist (routing sheet)
Checklist for ALL applications (Federal, State, Private, and Industry Sponsored Clinical Trails) [fillable WORD.docx]
KUMCRI Internal Checklist for Non-Competing Renewals (progress reports)
To be used ONLY for non-competing renewals/progress reports [fillable WORD.docx]
Late Proposal Submission Request
Chair or Center Director's signature is required when a proposal is submitted to SPA with less than 5 working days for review.
Required for School of Medicine PIs submitting a Modular Budget [xls]
Cost Sharing
Costs committed that are not being born by the sponsor, but will be covered by the university of other 3rd party entity. Cost Sharing Policy
Subrecipient Versus Contractor Determination Form
Subrecipient Versus Contractor Determination Form
"Subaward"- "Intent to form a Subrecipient Agreement Awardee Commitment Form"
Commitment form to establish a subaward agreement with KUMC Research Institute.
Subcontract/Subawards Information
Information required to set up a Subcontract/Subaward
Pre-Award Cost Agreement
To request approval to spend funds prior to receiving notice of grant award.
Request for Investigator Status
Non-faculty member who wishes to be named as PI on a proposal must complete this form. See PI Eligibility Policy.

Authorizations/Effort Changes

Authorization Form
To give authorization to request Budget Reallocations and/or submit Requisitions, BPC, and Travel Requests.
Effort Changes Key Personnel on Grant
To request approval of the change in effort for key personnel on grants.

Budgeting and Cash Receipts

Budget Reallocation Request(See Prior Approval Requirements for re-budgeting guidelines)
To request budget reallocation from one category and/or SpeedType to another.

Request for No Cost Extension
Electronically submits your requests to SPA to extend your grant beyond the project period end date.
Invoice or Check Copy Request
Request a copy of an invoice, the documentation as it was mailed, or a canceled check.

Accounts Payable/Purchasing Information

New Vendor Setup/New Vendor Address Request
To Request New Vendor or Address Changes to Existing Vendors
Blank W-9
IRS form used to request a Tax Identification or Social Security Number from a Vendor
Direct Deposit/ACH Form
Form to use for setting up Direct Deposit or ACH
Change PO Request
To Change the Quantity for a PO that has had no portion of the PO paid yet
Cancel or Finalize PO Request
To Cancel or Finalize a Line of a PO or Entire PO so the Encumbrance is liquated
Contractual Services Form
Required when paying a non-employee for services performed, even if the person provides an invoice
Expense Reallocation Request
Request expenses be transferred from one SpeedType to another
Non-Resident Alien Summary Form
To document immigration status of non-resident aliens receiving payments from the RI for U.S. tax reporting purposes
Cash Equivalent Subject Payment Form
Enter subject information on this form when a subject receives a cash equivalent (i.e. gift card)
Subject Incentive Form
Subject Incentive Form must be filled out when entering request for gift cards or cash equivalent items.
Student Health Insurance
How To instructions available in the SPA procedures section under Student Health.
Tuition and Fee Payment Request
Required if using RI managed funds to pay tuition or student fees.

Closing Clinical Studies

HSC Closure and Financial Reconciliation Forms


PHS 398 Form Page 1
(Face Page) for the Research Institute (WORD)
NIH Forms

Compliance Links

Animal Care
Conflict of Interest
Human Subjects

Last modified: Mar 03, 2016