Communications update

November 15, 2012

Dear Colleagues:

CJ Janovy
C.J. Janovy
Director of Communications

This week, I get to bring you lots of exciting communications news.

First, however, big thanks and congratulations to Matt Fuoco and his team of experts in Information Resources, who safely shepherded 17,000 KU Medical Center and hospital email accounts from the rickety GroupWise to the slick new Outlook. They are still working to resolve a few issues, but the migration went faster and more smoothly than they anticipated. There’s much to be gained from a system that works better on mobile devices and on the web, that integrates with SharePoint and Office, that offers instant messaging and that promises, in the foreseeable future, the ability to busy-search the calendars of our colleagues in Lawrence. We’re confident that as you get used to it, you’ll appreciate the change.

And speaking of change: A few issues remain with the PeopleSoft HR/Payroll conversion (more on that below). We know that these changes have felt disruptive, so we appreciate everyone’s patience and grace – and we’re grateful to the dozens of our colleagues who worked so hard on the PeopleSoft project in recent months. As the PeopleSoft go-live date approached, Jim Bingham, Associate Vice Chancellor for Information Resources and Chief Information Officer, predicted “90 days of diminishing confusion” after the new system launched. We’re seeing that come true.

Meanwhile, several of us in the Public Affairs office in Kansas City have been working on ways to improve communications on our campus.

In September, Carrie Brown joined our office as Internal Communications Manager. Carrie brings more than 15 years of experience, most recently as Senior Public Relations Specialist at Blue Cross and Blue Shield. She’s been meeting with people from all areas of our campus community and assessing communications needs. Now we’re asking you to help. Carrie has developed a short survey that will show us how best to meet those needs. It should take less than 10 minutes, and everyone who completes it can enter a drawing for a $39 gift card from the KU Bookstore – just in time for holiday shopping. The deadline for completing the survey is Nov. 30.

Another improvement: Knowing that high-quality pictures of our campus are always in demand, Photo Services has created a gallery of images that are free to download (you’ll need a KU Medical Center network user name and password). So far, it’s stocked with images of Murphy Hall, the School of Nursing, Dykes Library, Hemenway, the Clinical Research Center in Fairway, the Medical Office Building, the 39th Street Bridge and aerial shots. Elissa Monroe, manager of Photo Services, promises to keep adding new images on a regular basis. The gallery is here.

Also, we’re happy to debut a new regular feature on the website: Faculty Notes is a place for us to recognize, briefly and in one place, achievements of faculty members across the schools of Medicine (in Kansas City, Wichita and Salina), Nursing and Health Professions. The page lists select appointments, elections and honors of faculty members in the course of their teaching, research and community engagement. Faculty Notes will be updated each month. Find it here.

We have more ideas that we look forward to telling you about in the months ahead. Until then, please remember to take the communications survey, download free campus pictures and congratulate our faculty members on their accomplishments.

Adrian Fitzmaurice, Associate Vice Chancellor for Administration, reports on the PeopleSoft HR/Pay system update: The core Human Resources database for personal and job information is stable and working as designed – the upgrade was nearly flawless in that regard. We are experiencing the expected growing pains of changing from the old PeopleAdmin recruiting application to the new PeopleSoft Talent Acquisition Manager (TAM) and maintaining both sites – but users are still able to create job openings and candidates are able to apply for jobs using the new system. In approximately two weeks, KUMC will be closing down the old PeopleAdmin site and will work with departments to migrate job openings to the PeopleSoft TAM recruitment module. All employee benefit elections were converted seamlessly and the recent open enrollment information is being updated to reflect any changes beginning in January. The early challenges related to managers being able to "delegate" certain transactions have largely been resolved.

Gov. Sam Brownback has appointed Mary Beth Warren, MS, RN, executive director of KU Medical Center's Area Health Education Centers, to the State Advisory Council on Aging. Warren will serve on the council through June 30, 2015. More here.

Paula Cupertino, Ph.D., assistant professor of preventive medicine and public health, is the 2012 recipient of the Carlos F. Cortes Humanitarian of the Year Award. Cupertino will receive the award, presented by the Hispanic Chamber of Commerce of Greater Kansas City, in a ceremony Thursday evening. Details here.

Seven teams representing the Master of Health Services Administration program participated in a case competition earlier this month with students from the universities of Iowa and Missouri. Cori Ast, a masters student in KUMC's Department of Health Policy and Management, took first prize. The case was titled "KU Medical Center in 2020."

Save the date for KU Medical Center's "Tis the Season" holiday celebration, Wednesday, Dec. 12 from 11 a.m. to 1:30 p.m., in the Beller Conference Center. There will be free food and live music for University faculty and staff. More details to come.  

As of Jan. 9, 2013, the KUMC Research Institute will be relocating to new offices at the Clinical Research Center at 4330 Shawnee Mission Parkway in Fairway. During this transition, the institute is continuing to provide all of its usual services. Please note that the Research Institute's main telephone number, mail stop and staff email addresses will remain the same.

Last modified: Dec 18, 2012