Update from the Communications teams

January 10, 2013

CJ Janovy
C.J. Janovy Director of Communications

Dear Colleagues:

Back in November, I made a guest appearance in this newsletter to let you know about new efforts to improve communications at KU Medical Center. Part of that involved a communications survey. Nearly 600 of you responded, giving us a representative sample of faculty and staff, and we've used the data and comments to start planning better ways to communicate. The purpose of this message is to outline what you can expect immediately and what we'll introduce in the coming months. Much of what follows is specific to the Kansas City campus, but we are also thinking about better ways to communicate with Wichita and Salina.

Email
Consensus is that people receive too many emails. We hope to give email back its power by reducing the number of emails sent campus-wide. We plan to use broadcast messages more sparingly, so if you do receive a University Broadcast, we ask that you consider it a message worth reading. If you receive a Critical Information message, we ask that you consider it a must-read. The amount of emails won't be perfect for everyone, but you should notice an improvement as we strive to use email more judiciously.

KUMed Central
More information will now be included in a weekly e-newsletter called KUMed Central, which will go out to all KUMC employees.This vehicle will allow us to highlight a week's worth of activities, events and information in one email. Because KU Medical Center consists of such a diverse group of faculty and staff, this e-newsletter will provide a selection of information that will appeal to diverse interests. Watch for the first issue of our e-newsletter, KUMed Central, to hit your mailboxes next week.

We are also researching ways to execute more targeted communications to smaller distribution lists and encouraging more management-to-staff communications.

Beyond Email
The survey revealed that you also want much more face-to-face communication, so we are planning to schedule more regular town hall meetings on a range of topics - look for the first one, with new Executive Vice Chancellor Doug Girod, M.D., at noon on Feb. 14 (more details to come). And we know that not everyone likes getting information by emails, so we will take advantage of elevators, shuttle buses and shuttle shelters as locations to post information pertinent to KUMC employees. We are also working on a centralized internal news hub, with plans to transform the current Faculty and Staff page on KUMC's website into a one-stop information center. We will continue to investigate and experiment with other opportunities such as videos, text messaging and social media. The idea is to provide you the information you need and want in your most preferred method of communication.

Your role
Many of our survey respondents told us they want to hear what's going on in other parts of the campus, outside their own areas. We want to be a conduit for sharing this information, and we're counting on you to tell us all the great things that are taking place in your areas, so please send any and all campus news to our internal communications manager Carrie Brown (Cbrown17@kumc.edu or 8-5412).

And please keep an eye out for next week's inaugural edition of KUMed Central. We're pretty excited about it, and we hope you are too.

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Now that we have successfully moved our email system from GroupWise to Exchange, access to the read-only GroupWise Webmail system will be disabled on Monday, Jan. 14. This applies to all University/UKP faculty, staff and students only. If you believe that you still need access to the GroupWise system, please contact the Helpdesk at 8-7995.

Registration is open until Jan.14 for the Governor's Weight Loss Challenge 2013. Kansas Governor Sam Brownback has invited state employees to form teams of five to compete in the challenge. The two state employee teams that lose the highest percentage of total starting weight between Jan. 15 and May 15 will win cash awards. The ultimate goal is a healthier Kansas. You can read more and register a team here.

The Departments of Pediatrics at Children's Mercy Hospital and the KU School of Medicine invite you to attend the quarterly meeting of the new Child Discovery Forum. The forum will be Jan. 25 from 4-6 p.m. at Diastole (2501 Holmes St., in Kansas City, Mo.) The purpose of the forum is to highlight and germinate cross-site joint research efforts between CMH and KUMC and other local academic institutions. More information is available here.

Hank Doering, M.D., a KU School of Medicine–Wichita surgery resident graduate, has been inducted as a fellow of the American College of Surgeons. Fellowship indicates the surgeon’s education and training, professional qualifications, surgical competence and ethical conduct have passed a rigorous evaluation, and have been found to be consistent with the high standards established and demanded by the college. Congratulations, Dr. Doering!

Congratulations to irst-year School of Medicinel student Kirsten Devin, who is a finalist for a contest sponsored by the Timmy Global Health fund. If her video receives enough votes, she will be chosen to make a medical missions trip. Voting continues until Monday, Jan. 28. You can vote for Kirsten here.

Don't forget to submit your 2013 Alumni Awards nominations by Wednesday, Feb. 6. Nominate a colleague, classmate or former student for the highest honors the KUMC Alumni Association gives. The nomination form and criteria can be found here.

The University of Kansas Medical Center Facebook page has become another great way to keep up with what's going on at KUMC. If you haven't already, check out the page and "like" us!

Last modified: Jan 31, 2013
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