Professional and Personal Travel for Faculty and Staff

Preparation Timeline and Checklist

Professional Travel

Required Paperwork

All forms can be found on the International Travel Information Page

  1. Color copy of your passport
  2. Color copy of your VISA (if applicable)
  3. Flight and travel itinerary
  4. Emergency Contact Form
  5. Waiver of Liability
  6. STEP enrollment confirmation (OIP will register for you)
  7. Deemed Export
  8. Copy of Health Insurance Card

Upon completion of paperwork, you will receive the KU Medical Evacuation and Repatriation insurance card.

Preparation Timeline

6 Months Prior to Departure

  1. Apply for your passport/renew your passport
    • Note: If you have a valid, unexpired passport, is your passport valid for at least 6 months after the planned return date of your trip? And do you have at least two pages available for stamps in your passport?
    • Submit a color copy of your passport to International Programs
  2. Get your Visa (if applicable)
    • Submit a color copy to International Programs
    • Do you need assistance applying for your Visa? Contact International Programs.
      • i. Be aware that this process should start 4-6 months in advance;
      • ii. Be aware that if you are not a US Citizen, Visa processing times and requirements vary from country to country;
  3. Make your travel arrangements
    • Submit your itinerary to International Programs
      • If you travel through another country to reach your destination, you may need a transit Visa. Please be sure to bring this to the attention of OIP, or if you are handling your own Visa, check with the airlines.
      • If you are not a US Citizen, a transit Visa may be required of you even when it is not required for a US Citizen, so be sure to communicate your citizenship.
  4. Suggestion: Start exploring culture and developing your cross-cultural competence by attending The Culture Hour, every Thursday, 12-1:00 in the Calkins Conference Room G004 Orr Major.

2-4 Months Prior to Departure

  1. Suggestion: Are you a first time traveler? Attend one Health and Safety Meeting (optional
  2. Suggestion: Read the following materials developed for students that may also be useful for your travel:
  3. Complete required paperwork

Personal Travel

  1. Contact IT Security to ensure all electronics you are taking on your trip are secure.
  2. If you would like OIP to enroll you in STEP please provide:
    • Color copy of your Passport
    • Color copy of your VISA (if applicable)
    • Copy of Flight and Travel Itinerary

Questions or concerns?

Please contact us:

Kimberly Connelly Holland

Stacie Rader

Zachary Rogers

Alexa Smith

Last modified: Jan 05, 2017