Completed Strategic Initiatives

Completed Objectives

Educational support

• ES-1: Complete the migration from the Virtual Classroom to ANGEL Learning of all courseware for credit classes that can reasonably be migrated (thus leaving in the Virtual Classroom select educational resources requiring direct web hosting for optimal performance) by November 1, 2010. (DA
• ES-2: Implement two additional servers for the Angel Learning System to be used in conjunction with the F5 load balancing device to assure increased stability, reliability, and availability of our enterprise course management system by August 2007. (DA)
• ES-3: Evaluate, select, and implement an ePortfolio system that meets campus portfolio needs by June 2008. (DA)
• ES-5: Prepare plans and cost estimates for expanding the Computer-Based Testing Center to accommodate the School of Medicine in a single seating (currently requires two seatings) with a view towards extending the CBTC by August 2008. (KC, DA)
• ES-6: Pilot use of secure browser testing through Angel Learning with a view towards some level of adoption by the schools particularly for formative applications (completed August 2007). (DA)
• ES-9: Support the implementation of Tablet PCs in the School of Medicine, Health Information Management, Physical Therapy and other departments as appropriate. (MF)
• ES-11: Develop a formal library liaison relationship with the School of Allied Health by August 2008. (KC)
• ES-12: Acquire and deploy an E-Resource/software licensing management application by June 2008. (KC)
• ES-13: Develop strategies to enable/support lecture podcasts including best practices for teaching and learning by fall 2009. (JW, DA, KC)
• ES-15: Support the School of Medicine in selecting a curriculum database to enable granular classification and management of the medical curriculum by July 1, 2011. (DA, KC)
• ES-16: Support the Division of Graduate Medical Education transition from the AKCIA GME management system to a new product, possible including clerkship management functionality. (JB)
• ES-18: Work with KU Lawrence to develop a new online admissions system for the School of Nursing by January 2009. (JW)
• ES-19: Develop a process for identifying, evaluating, exploring, piloting, and integrating promising new technologies into our core teaching and learning technologies by June 2009. (DA)
• ES-20: Assist the School of Medicine in acquiring, implementing, and manageing e-texts for students. (KC)
• ES-21: Work with all of the schools and the hospital to identify and support clinical resources for teaching and use in the clnical setting. (KC)
• ES-22: Revise cost estimates and prepare alternatives for expanding the Computer-Based Testing Center to accomodate the School of Medicine in a single seating (currently requires two seatings) with a view towards extending the CBTC in 2009. (KC, DA)
• ES-25: Integrate Elluminate webconferencing into ANGEL Learning, allowing faculty and students to directly access Elluminate webconferencing sessions from within ANGEL by fallr 2009. (DA)
• ES-26: Create an infrastructure to manage the creation, encoding, storage, and delivery of course podcasts by Fall 2009. (DA)
• ES-27:Develop a campus pedagogical and technical support structure for audience response systems (clickers) by Fall 2009. (DA)
• ES-29: Provide task and workflow process management for Graduate Medical Education office program accreditation processes; begin August 2009 and complete by October 2010. (CSP, JW)
• ES-31: Manage a process, approved by the Teaching and Learning Technologies Planning Group, to evaluate, select, and implement a new learning management system to replace ANGEL by 6/1/2012. (DA)
• ES-32:Develop and offer a Quality Matters course evaluation service, assisting faculty with improving their online courses by 1/1/2011. (DA)
• ES-33:  Implement Ares, "course reserve" software application", and subsequently integrate with Angel.  Train faculty and student in the use of Ares by January 1, 2011 (KC)
• ES-35:  Reviewing competencies required by accrediting agencies such as ACGME, DNP, BSN Essentials, develop a skills based curriculum including pre and post assessment, outcomes, activities to quantitatively measure student competency in information literacy outcomes by August 1, 2012 (KC)
• ES-37:  Coordinate the expansion of the Testing Center/classrooms to expand seating capacity from 155 to 192 by September 30, 2010. Work to begin July 6, 2010. (KC)
• ES-42:  Work with Kansas City IR staff, SOM Kansas City, personnel in Wichita and in Salina to assure connectivity to the online testing software LXR.  Develop and implement processes and procedures for administering an online test from Kansas City to both Salina and Wichita by July 1, 2011. (KC)
• ES-44:  Manage a process, approved by the Teaching and Learning Technologies Planning Group, to evaluate, select, and implement a new webconferencing system to replace Elluminate by August 1, 2011. (DA)
• ES-46:  Seek funding for a search application to be used with the SOM curriculum management application and other identified SOM sources of data to answer questions for LCME accreditation by March 1, 2011. (KC)
• ES-48:  Develop and implement a training program to assist users in moving from Groupwise to Outlookby November 1, 2012.  (KC)
• ES-51:  Research and implement an enhanced online catalog that provides such amenities as book jackets, visible limits, and other 2.0 features not available in the out of the box Voyager catalogby January 2, 2012. (KC)
• ES-54: Migrate current Adobe Connect webconferencing system from Adobe hosting to a self-host system by June 1, 2012. (DA)

Research support

• RS-2: Expand both Internet1 and Internet2 bandwidth as necessary to support collaborative research and sharing of research data sets by September 2007. (MF)
• RS-3: Extend the desktop videoconferencing infrastructure including the possible adoption of new products and technologies; complete functional review by September 1 2011. (MF)
• RS-4: Implement a simple, web-based system to enable the sharing of large files across the Internet, both with KU researchers and researchers at other universities, by Septermber 2007. (MF)
• RS-6: Attend to developments within the automated search domain with a view towards identifying new search technologies to search the digital repositories and other related digital resources including those with variant data formats by June 2008. (KC)
• RS-7: Design and implement a "digital drop box" to enable local researchers to submit grant proposals in electronic format to the Research Institute in preparation for their final submission to NIH/NSF via grants.gov protocols by spring 2007. (JW)
• RS-9: Enable collaborative research initiatives with collaboration tools including SharePoint.. (JW)
• RS-10: Enable deployment and use of the Clinical Research Information System (VELOS) and support its implementation at the "enterprise" level by December 2011. (JLB, MF, JW, CSP)
• RS-13: Support the implementation of ECRT (Effort Certification and Reporting Technology) in the Research Institute. This includes hardware/software installation, security and PS interface integrations. By July 2009. (JB, CSP, JW)
• RS-14: Install and implement DVMAX Research medical record system for Laboratory Animal Resources; begin August 2009 and complet by April 1, 2010. (JW)
• RS-15a: Deploy a large (area 100 tb) Network-Attached Storage (NAS) device to provide data archiving services for KUMC researchers generating very large data sets.  The intention of this deployment is to provide secondary storage capability to researchers assuming they maintain the primary storage hardware by December 31, 2010. (MF)
• RS-15b: Work with key KUMC researchers to identify standard primary storage devices to be deployed locally by researchers that generate very large data sets.  Develop standard management practices to support these devices. (MF)
• RS-16:  Phase I:  Create profiles for all faculty on the Kansas City campus including:  photo, research focus, contact information, publications, and collaborations.  Estimated 777 faculty by October 1, 2010 (KC)
• RS-17:  Working with Biostatistics, implement authentication and authorization to the HERON system by March 1, 2011. (CSP)
• RS-18:  Working with Bioinformatics, define and create a user type, account request process and authentication for non-KUMC users of their research portal by August 1, 2011.  (CSP)

Communication and collaboration

• CC-1: Implement SharePoint Server and Forms Server by December 2007. (MF, JW)
• CC-4:  Deploy Microsoft SharePoint 2010 by April 30, 2011 (MF)
• CC-6:  Replace calendar of events software by December 15, 2011 (JW)
• CC-7:  Upgrade myKUMC portal to uPortal 4.0 by February 15, 2012 (JW)

Administrative support

• AS-4: Re-write the Budget Module in PeopleSoft by July 1, 2012. (JB)
• AS-5: Implement PeopleSoft Financials 8.9 to finally move the financial system into the web environment by fall 2008. (JB)
• AS-7: Implement PeopleSoft HR/Pay 9.1 by July 2630, 2012. (JB)
• AS-8: Implement a module in PS HR/Pay to associate training/compliance requirements to position number by January 2009. (CSP, JB)
• AS-12: Implement a faculty data mart to provide access to schools to reports from the Faculty Database by February 2010. (CSP) - this is now being done by the OPA
• AS-13: Implement a compliance data mart to enable the Compliance Division to track accomplishment of compliance requirements by March 2010. (CSP)
• AS-14: Refocus the Document Management program to support university activities by December 31 2008. (JB)
• AS-15: Evaluate the document management functionality of SharePoint/InfoPath server to determine whether we should replace the Stellent application with comparable SharePoint functionality by spring 2008. (JB)
• AS-16: Implement a PeopleSoft module to track data related to Centers by summer 2008 (CSP, JB))
• AS-17: Implement a method to enter KU faculty in HR prior to (or without needing) an actual adjunct appointment to work on a KUMC grant by November 2007. (JB)
• AS-18: Implement a billing and receivables process in PeopleSoft so the Research Institute may bill KUEA by December 31,2010. (JB)
• AS-20: Modify KUMC's ERP systems as needed to meet the requirements of the State's new financial system (SMART) by August 2010. (JB)
• AS-21: Work with the School of Medicine's contract programmers to enable GME affiliate billing through PeopleSoft and the Oracle Imaging System by Aug. 2009. (JB)
• AS-22: Modify the F&A returns process to incorporate calculations for the KLSIC bond reparyment by July 15, 2010. (JB)
• AS-23: Convert FIN physical web servers to virtual web servers by October 29, 2010. (JB)
• AS-24: Migrate the KU campus to usage of the Coronado virtual FTP server by June 30, 2010. (JB)
• AS-25: Perform Fit/Gap sessions in preparation for an HR/Pay upgrade from 8.0 to 9.1 by November 19, 2010. (JB)
• AS-26:  Create virtual application servers for all non-Production FIN databases. This is to include all GRANT databases by March 31, 2011. (JB)
• AS-27:  Upgrade all FIN and GRANT related databases to Oracle 11g by June 30, 2011. (JB)
• AS-28:  Allow the capability to use all delivered PS chartfields in the PS Financial system. This will require adding chartfields to all bolt-ons and their objects by July 31, 2012. (JB)
• AS-29:  Create remote desktop access on a server for indexing scanned documents in the Oracle Imaging system by November 18, 2011.  (JB) 
• AS-30: Research and implement a secure online credit system for patrons to pay ILL and other costs.  Working with Reports and Accounting identify and implement a system in order to remove the current credit card machine by March 29, 2013 (KC, JW)
• AS-32:  Implement a single vendor file and payment processing for RINST via the PeopleSoft Accounts Payable module by December 31, 2012.  (JB)

Personal computing

• PC-1a: Begin implementing Office 2007 in early 2007. (MF)
• PC-2: Support the School of Medicine in moving from a Palm device for students to a smart phone by May 2008. (JLB, MF)
• PC-3: Assist the School of Medicine in identifying or developing suitable logging software for clerkship use that runs on the Windows Mobile platform. (JB, JW)
• PC-4: Implement "group policies" across the network by March 31, 2007. (MF, SC)
• PC-5: Implement LANDesk for Pc remote management by June 30, 2009. (MF)
• PC-6: Implement Citrix thin client technology on a limited basis in FY2008. (KC)
• PC-8: Deploy Windows 7 on all new personal computer purchases by April 1, 2010 and reimage existing PC's to Windows 7 as they are repaired or redeployed (depending on hardware compatibility) beginning by May 30, 2010.  (MF)
• PC-9: Replace HP ServiceCenter helpdesk tracking and change control with LanDesk Service Desk by March 30, 2010. (MF)
• PC-11:  Develop and implement a training program for Adobe Acrobat 9 Professional that many faculty and staff have licensed.  Training sessions to commence Spring 2010. (KC)
• PC-14:  Develop and implement a training program for users moving from Windows XP to Windows 7. (KC)

Network and Server Infrastructure

• NSI-2: Design our next-generation network (design to be completed by June 2007). (MF)
• NSI-3: Upgrade our network core to 10 gigabits per second by December 2008. (MF)
• NSI-4: Implement the consultant's network edge design by December 2008. (MF)
• NSI-5: Implement redundant "distribution layer" switching by December 2008. (MF)
• NSI-9: Complete our initial campus-wide wireless implementation by March 31 2008. (MF)
• NSI-10: Evaluate possible re-architecting of the wireless network so that less secure connections such as student tablet connections can be sequestered onto separate media by December 31 2008. (MF)
• NSI-13: Implement wireless access to GoPrint for printing only in the Library, Orr-Major, and Student Center by June 2008. (MF)
• NSI-14: Enable 10 gigabit/second connectivity with Level 3 POP and enable expanded bandwidth to KU-Lawrence over leased dark fiber by March 1, 2010. (MF)
• NSI-16: Implement a clustered MS-SQL environment by August 2009. (MF, JW)
• NSI-17: Evaluate Oracle Real Application Clusters for possible implementation with PeopleSoft Oracle databases by October 31, 2009. (JB)
• NSI-15: Implement F-5 mediated file replication/synchronization and load balancing on select KUMC systems including web servers and IP-based vendor applications. (JW, MF)
• NSI-19: Migrate GroupWise to SUSE Linux by June 30, 2010. (MF)

Telephony

• Te-1: Implement the Biomedical Research Building as KUMC's first exclusively IP telephony building by January 31 2007. (MF)
• Te-6: Complete review of options for Avaya switch maintenance and select provider for next contract cycle by November 2009.  (MF)
• Te-4: Replace Audix voice-mail system by December 30 2011. (Notes: system purchased.  Installed November 2010. Feb 2011 IR Pilot.) IR pilot delayed do to software bug.  Pilot should begin late summer.  This is pushing our entire time frame out to mid 2012. IR Pilot is underway.  Anticipate full deployment during Spring 2012.  Training materials are being developed and the roll out plan.(MF)

Information access

• IA-1: Implement Microsoft Certificate Server as an internal means of providing digital certificates and deploy to all employees by the end of 2007. (This objective directly supports objectives CC-1 and AS-9). (CSP, JW, MF)
• IA-3: Enable faculty and staff to update certain parts of their online directory information (for example, preferred form of name, office phone number, pager number) via a portal-based form by spring 2009. (CSP, JW)
• IA-4: Implement web-based "single sign-on" by December 2006. (JW)
• IA-5: Implement federated authentication by spring 2008. (JW)
• IA-6: Provide myKUMC portal access to services for former students and alumni by spring 2007. (CSP, JW)
• IA-7: Develop a new online phone directory that will get its information directly from the Meta-tree rather than from a separate phone directory database by spring 2009. (CSP, JW)
• IA-9:Upgrade uPortal to version 3.02, upgrade or migrate all channels and portlets to the new framework; begin July 2009 and complete by December 2009. (JW)
• IA-10: Select and implement web content management system for campus use; begin August 2009 and complete by December 1, 2010. (JW)
• IA-12: Automate account creation for residents by enabling the export of data from ERAS into MEDS by April 5, 2010. (CSP)
• IA-13: Provide an extract of resident data for E*Value from MEDS and Chalk, thus providing consistent data for a paperless resident file in E*Value by April 7, 2010. (CSP)
• IA-14: Work with the Hospital to develop and implement processes related to no longer recycling network usernames by December 1, 2010 (CSP)
• IA-17:  Work with KUL to determine the best way to provide seamless access to resources on each campus by employees on each campus by January 1, 2011 (CSP, MF)
• IA-25:  Replace search appliance with hosted solutionby November 15, 2011 (JW)
• IA-23:  Provide data extract for JayDocs by daily automated secure FTP file by November 3, 2011 (CSP)
• IA-24:  Implement mobile version of KUMC web site using the CMS by February 15, 2012 (JW)

• IA-27:  Implement process to exclude VFA accounts from proxy access to library resources unless certain criteria are met by March 1, 2012 (CSP)

• IA-28:  Work with KUL to provide authentication to Click Commerce, to be used for COI forms for both campuses by August 1, 2012 (CSP)

Information security

• IS-1a: By June 30 2007, identify every laptop, tablet, or PDA used to access or store personal identity or protected health information and install on that device (1) software that encrypts all data on the device and (2) "Computrace" software that "calls home" (as it were) in the event that a stolen computer is attached to the network anywhere in the world; this software also enables us to erase the data on that computer at our discretion. (SC)
• IS-1b: By June 30, 2007, install Computrace "call home" software on all other laptops and tablets supported by the Computrace application. (SC)
• IS-2: Conduct an information campaign at KUMC focused on mobile device security using posters; presentations at department and chairs meetings, brown bag noon meetings, and other similar opportunities; and related strategies by February 2007. (SC)
• IS-3: Build a comprehensive inventory of computing devices (laptops, desktops, tablets, PDAs) used by KUMC employees and those issued to students by KUMC schools by May 2007. (SC)
• IS-5: Upgrade our firewall by December 31 2008 concomitantly with the network upgrade described in NC-2 - NC-5 above. (MF)
• IS-6: Evaluate options for host-based intrusion detection and decide whether to implement by December 31 2007. (SC)
• IS-7: Enhance current vulnerability ("patch") management practices to include all non-Microsoft operating systems and applications by December 31 2008. (SC)
• IS-10: Develop formal security standards and auditing practices for our web servers (including web applications) by December 31, 2008. (SC)
• IS-11:  Implement password crypting and firecall by December 31, 2012. (SC)
• IS-13: Complete initial iteration of software license compliance process within University departments by December 31, 2008. (JLB)
• IS-14: Rewrite the current Central Server Database to upgrade it to newer technology and to provide workflow capability.  When completed, the system will track information about servers from purchase through disposal by July 31, 2008.  (JW, SC)
• IS-17: Install full-disk encryption software on all faculty, staff and student laptops and tablets by December 31, 2008. (MF, SC)
• IS-18: Evaluate current alternative solutions for secure email and make a recommendation of action by March 31, 2009. (SC)
• IS-19a: Develop a comprehensive plan for ensuring the ongoing security and management of portable devices by December 31, 2008. (SC)
• IS-21: Align existing security policy with state auditing standards by March 15, 2011.  (SC)
• IS-22: Develop and implement formal incident response policy and procedures by June 30, 2011. (SC)
• IS-23: Assure compliance with revised HIPAA\HITECH standards as identified in the American's Recovery and Reinvestment Act of 2009, by May 31, 2010.  (SC)

System availability and recoverability

• SAR-1: Implement redundant network connections for all servers with high-availability requirements by December 31 2007. (MF)
• SAR-2: Implement a testing environment that simulates/"replicates" our actual technical ("production") environment by spring 2007. (MF)
• SAR-3: Upgrade the cooling in the Sudler data center by spring 2009. (MF)
• SAR-4: Implement a "virtual" (disk) backup system by September 1 2008. (MF)
• SAR-5: Evaluate backup alternatives for the PeopleSoft Financial and HR/Payroll systems and, as necessary, either upgrade the dedicated backup system used with PeopleSoft or extend the enterprise backup capability to include the PeopleSoft applications by Feb. 9, 2010. (JB, MF)
• SAR-6: Develop an emergency cooling outage response plan for Sudler jointly with KUPI and the Hospital by December 2009.  (SH)
• SAR-7: Identify an off-site disaster recovery location by January 1, 2011.  (MF)
• SAR-8: Initiate off-site disaster recovery services by February 1, 2011. (MF)
• SAR-11: Implement Oracle Data-Guard for near real-time replication of PeopleSoft systems data by August 31 2009. (JB)

Communication with the KUMC community

• KC-2: Develop a new web site designed for students focusing on services available to them and new developments in the student technology arena at KUMC. (JLB)