Adobe Acrobat Pro Site License

Acrobat iconAdobe Acrobat is an emerging federal standard for electronic document management, notably for submitting grant applications to the National Institutes of Health and the National Science Foundation. The University of Kansas Medical Center has a multi-user ("site") license for Adobe Acrobat Professional. Under this multi-user license, in spring of 2009, many University departments purchase individual licenses for their faculty and staff for an annual maintenance fee per license ($11.00 for FY14 and FY15). This annual maintenance renewal fee includes all software upgrades issued by Adobe and is billed annually by Information Resources. Please contact your department's administrative officer to see if your license is included under this upgrade plan.

If you did not purchase a license via Information Resources in spring of 2009, you may still do so at this time using the University's multi-user discount rate. First, contact Erin Manuel for KUMC's current CLP number (8-7372), then email SHI (our current state contracted software vendor) at for a new license quote and annual maintenance/upgrade plan. By paying for the maintenance/upgrade plan (which you are responsible for renewing) you will be eligible for any Adobe Acrobat Professional upgrades during that maintenance coverage period.

A few departments purchased new Adobe Acrobat Professional license(s) via SHI on their own since spring 2009. Contact Erin Manuel 8-7372 for important information if you were one of these departments.
Please note that you may not install this software without a paid-for license and you may not install upgrades without paying for the annual maintenance renewal plan.

Who can acquire Acrobat licenses under the site license program?
University departments ordering on behalf of their faculty and staff.

Who cannot acquire Acrobat licenses under this program?
Please note that only University and Research Institute faculty and staff are eligible for this pricing.  Employees of Kansas University Physicians, Inc. (KUPI) and the University of Kansas Hospital are not eligible for this pricing.  Students are not eligible unless they are also University employees.

Who needs Adobe Acrobat Professional?
See Who Needs Acrobat Pro

How many copies of Acrobat Professional can I install under a single license?
Two. One must be installed on your primary work computer (desktop or portable); the other may be installed for work-related purposes only on another computer including a personally-owned ("home") computer.

Is this software installed automatically on University computers like Microsoft Office and GroupWise?
No.  This software is only installed on computers for which individual licenses have been purchased.

What are a department's responsibilities under this program?
Departments must keep detailed, accurate records of how many licenses they have purchased and which employees are using those licenses.  Departments must assure that no unlicensed instances of the software are installed.  If an employee leaves the University or no longer needs the software, the license may be transferred to another employee as long as the records are updated appropriately.  Periodically the Division of Information Resources will consult with each KUMC department to assure rigorous software license compliance.

Can an individual faculty member order a copy through this program?
Please work through your department's administrative office to see if your department purchased licenses via Information Resources in spring of 2009 before proceeding to purchase a new license and maintenance plan on your own.

Are there similar programs for other Adobe products?
Not at this time.  While PhotoShop and some other applications are essential for some KUMC employees, the demand is substantially less than the demand for Acrobat.

Who can I email or call for further information?
Erin Manuel, Division of Information Resources (; ext. 8-7372).

Current as of 02/22/2011

Last modified: Jan 06, 2016