SharePoint

Logging into SharePoint
Auto-login to SharePoint
Request a non-KUMC person access to SharePoint
File Limitations and Issues

Use SharePoint to:
- Collaborate & share documents with a select group
- Create a workflow to route documents in your office
- Manage a project by assigning tasks & keeping meeting minutes

 For more information on what exactly SharePoint is, check out Microsoft's overview. Note that KUMC has not implemented every feature listed on their site.

Help with Using SharePoint

How do I log in to SharePoint?

You should have been provided with a URL to your SharePoint-based site, but you can always go to https://share.kumc.edu. You'll be prompted to login to the site. Be sure to add 'kumc\' to your KUMC network userid, as in the below screenshot:

Why do I have to re-authenticate to SharePoint when I open new documents (and how do I make it stop)?

It's complicated, and it depends on what browser you're using and how you've configured your security settings. To stop having to re-authenticate, you can set the following:

In Internet Explorer 7 and up:

Tools > Internet Options > Security > Local Intranet > Sites > Advanced > Add https://share.kumc.edu to the list of sites

and also set this:

Custom Level  > User Authentication > Automatic logon in Intranet Zone or Automatic logon with current username and password to logon automatically to sites

In Firefox:

From the Location Bar (where the user types in a URL to go to) type about:config

Modify network.automatic-ntlm-auth.trusted-uris (filter on the word ntlm for quick access) and include https://share.kumc.edu as the value.  If more than one site is listed separate by commas.

How do I add non-KUMC users to my SharePoint site?

If you're working with a group of people that do not already have KUMC network accounts, they need to obtain one to access your SharePoint site. You can request one using the Affiliate Request form (KUMC network account required to login).

Here's how it works:

1. The SharePoint site owner requests a SharePoint account be created.
2. KUMC Customer Support receives the request and creates a KUMC network account that is only allowed to access SharePoint; all other network resources are disallowed (if the person you're provisioning for needs access to more than just SharePoint, you probably need to request a different type of account).
3. The person will receive an email from Customer Support asking them to log in to myKUMC once to change the temporary password assigned.
4. The site owner can then add the person using the above method to find the account and add permissions.

File Limitations and Issues

SharePoint can be used to store documents up to 100mb in file size and up to 2,000 files per document library. Its generally best to consider document libraries as locations where active files are stored that people are using and updating on a regular basis. For archival uses where you're keeping copies of files for records retention, the best option is to keep them on a file server.

For those emailing files directly into document libraries, the file size limitation is 50mb per email set of attachments. If you're working with people outside KUMC sending you files in this way, be sure to have them check with their local email administrator on any file size limitations on files leaving their system.

Also, avoid using special characters in file names like commas, asteriks, or spaces. Workflows have been known to fail with users that have underscores in their userids, although underscores work fine in file names.