Support Procedures

ANGEL Support

Students with questions about course content, availability, assignments, or grades, should contact their course instructors. Students with how-to questions and technical problems should first check the KUMC Student Guide to ANGEL. If this resource does not resolve the issue, students should contact IR Customer Support at 913-588-7995.

During regular business hours, faculty and staff needing immediate assistance with ANGEL should contact TLT at 913-588-7107 or tlt@kumc.edu. After hours, faculty and staff should contact IR Customer Support at 913-588-7995. IR Customer Support will contact appropriate on-call support staff for critical problems, such as a complete ANGEL outage. Non-critical problems will be handled on the next business day.

Communication about ANGEL Issues

If ANGEL is not running at all, TLT posts an announcement on the IR Blog (http://kumcir.blogspot.com) and updates the blog when the problem is resolved. When ANGEL is running but a component/tool is not working correctly, TLT posts an announcement in ANGEL about the problem and updates the announcement when the problem is resolved. In both cases, TLT will also post announcements and updates on the TLT Blog (http://kumctlt.blogspot.com).

Access to ANGEL

All KUMC faculty, staff, and students have access to the KUMC ANGEL Learning system (https://elearning.kumc.edu) using their regular KUMC network account. Occasionally, a user with a KUMC network account will not have needed ANGEL access. To resolve these problems, please contact IR Customer Support at 913-588-7995.

Using university enrollment data, KUMC students are automatically added to ANGEL coursesites for all courses which have an ANGEL coursesite. Students who do not have access to a needed ANGEL coursesite should contact their course instructor. As Course Editors, instructors can manually add students to and remove students from their coursesites, or TLT can do this for an instructor if needed.

The procedure for faculty requesting ANGEL coursesites varies by school and department. Although the procedure is described below, faculty should check with their school or department administration about specifics for their areas:

• School of Health Professions: Faculty request coursesites using the online form at http://www.kumc.edu/information-resources/angel-course-management/request-angel-shp-course.html.
• School of Medicine (Year 1, Year 2, and Clerkships): Coursesite creation is handled by TLT working directly with school administration.
• School of Medicine (HPM and PRVM): Faculty request coursesites using the online form at http://www.kumc.edu/information-resources/angel-course-management/request-angel-som-course.html.
• School of Nursing: Coursesite creation is handled by TLT working directly with school administration.

ANGEL Beginning-of-Term

Starting two months before the beginning of each semester, the TLT Liaison for each school emails several faculty reminders to request coursesites, and they also email reminders when students are added to coursesites and about enabling coursesites for student access. During the second week of the semester, an ANGEL system announcement is posted reminding all ANGEL users of regularly scheduled maintenance times/outages and outage communication procedures.

ANGEL End-of-Term and Course Retention

Three weeks after the end of the semester, all coursesites for that semester, excluding CORE medicine courses, are disabled for student access. After disabling student access, all ANGEL coursesites for that semester are archived. These archive files contain all course documents and student data. Allied Health, Nursing, and Graduate coursesites are maintained on the ANGEL system for two years after the completion of a course. Access to a coursesite during the two years is controlled by the primary course instructor. (CORE Medicine students have access to their ANGEL coursesites during the four years they attend medical school at KUMC.)

ANGEL Update

The ANGEL system must be periodically updated to maintain performance, improve functionality, and ensure security. Every morning from 3:30 am - 4:00 am, ANGEL is temporarily unavailable while the application is restarted. Also, every fourth Wednesday of the month is a regularly scheduled maintenance window, and ANGEL is unavailable from 12:00 midnight until 1:00 am, while updates are applied. During the second week of each semester, TLT posts an ANGEL system announcement informing ANGEL users of these two outage times. (If critical updates must be applied outside these two time frames, TLT posts an ANGEL system announcement informing ANGEL users of this outage, providing as much time as possible for users to work around this outage.)

ANGEL Trouble Ticket

Some of the problems users may encounter may be problems with the ANGEL application itself, which only ANGEL is able correct. When TLT has identified such a problem, they will open a trouble ticket with ANGEL Support, and these two groups will work together to resolve the problem. Once the problem has been resolved, the TLT Liaisons will communicate this to affected users through ANGEL announcements, TLT Blog entries, direct emails to specific users, broadcast emails, etc. 

ANGEL Backup and Restore

The ANGEL Learning System is backed-up nightly to ensure lost data can be recovered and restored. Nightly backups are kept for four weeks. (Faculty, staff, and students should also keep copies of all important course files on their own computer system or network directory.) Faculty and staff should email TLT (tlt@kumc.edu) restore requests within twenty-one days of the deletion. Restoration may take up to three business days.